Agenda and minutes

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Contact: Alison James  Michael Garraway

Items
No. Item

10.

Apologies

11.

Declarations of Interest

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

    Minutes:

    There were no declarations of interest.

12.

Urgent Items of Business

    To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

    Minutes:

    The Chair advised that an additional item of business entitled ‘National Productivity Investment Fund - South Heywood’, should be accepted onto the agenda as a late item on the grounds that any delay likely to be caused in not considering the item would prejudice the Council’s and/or the public’s interests.  Cabinet were advised that the Chair of Corporate Overview & Scrutiny Committee had approved that in accordance with the Council’s Constitution the item should be considered under special urgency provisions and as such would not be subject to call in. 

     

    Decision:

    The report entitled ‘National Productivity Investment Fund - South Heywood’ be accepted onto the agenda and considered following exclusion of press and public.

13.

Objections to Parking Charges proposals pdf icon PDF 255 KB

    Minutes:

    Cabinet received a report of the Director of Neighbourhoods advising of objections received to a proposed introduction of revised off-street parking charges at Hollingworth Lake as part of the Council’s review of Discretionary Fees and Charges related to charges for car parking.

     

    In introducing the report the Director of Neighbourhoods advised of an amendment to the submitted report in so much as of the fifty seven objections received fifty six related to Hollingworth Lake and the other to Rochdale Town Centre.

     

    Alternatives considered:

    Not implementing the proposed Traffic Regulation Orders will fail to meet the Council’s financial expectations of its discretionary fees and charges.  Members were able to accept options within the submitted report or propose alternative charges.

     

    Decision:

    That the proposed revised off-street parking charges at Hollingworth Lake advertised between 8 March to 6 April 2017 be withdrawn;

    (2) The advertisement of a new Traffic Regulation Orders to introduce the following alternative charges be approved: 0 – 2 hours £1.00; 2 – 4 hours £2.00; 4 – 6 hours £3.00; Over 6 hours £5.00.

     

    Reason for decision:

    Following consideration of the objections raised to the proposed charges at Hollingworth Lake, the proposed solution would provide greater flexibility for those clubs that use the facilities whilst minimising impact on Council’s financial expectations of its discretionary fees and charges.  

14.

Boroughwide Car Park Strategy pdf icon PDF 98 KB

15.

Budget 2018/19 to 2020/21 Guidelines, Timetable and Public Engagement

    Minutes:

    The Cabinet considered a report of the Section 151 Officer seeking approval of the budget guidelines and timetable to be used in preparing the detailed 2018/19 budget and provisional budgets for 2019/20 and 2019/21.

     

    Alternatives considered:

    The Council is legally obliged to set a balanced budget and the report set out the planning process for the budget and detailed the assumptions used in the preparation of the budget to ensure they are agreed, reasonable and consistently applied by all services.

    Decision:

    (1) That the proposed budget timetable as detailed at Appendix 1 of the submitted report, be approved;

    (2) That the revenue assumptions as detailed in paragraph 4.2 of the submitted report be noted and incorporated into the budget setting process;

    (3) That the revenue and capital budget principles referred to in paragraph 4.4. of the submitted report be noted;

    (4) The proposed methods of public engagement outlined in paragraph 4.5 of the submitted report be included as part of the 2018/19 budget setting process.

     

    Reason for decision:

    Under the Budget & Policy Framework Cabinet is required to approve the proposed guidelines, timetable and methods of public engagement for setting the 2018/19 Budget and Provisional Budgets for 2019/20 and 2020/21by September each year.

16.

Compulsory Purchase of Land at Stott Lane Middleton pdf icon PDF 116 KB

    Minutes:

    Cabinet considered a report of the Interim Director of Resources seeking authorisation the making and promotion of a Compulsory Purchase Order (“the CPO”) under the Highways Act 1980 (“the Act”) to acquire two small areas of land forming part of Stott Lane, Middleton, to enable the construction and subsequent dedication as public highway of a proposed vehicular road and a proposed public cycleway.

     

    Alternatives considered:

    If the decision is made not to make the CPO, then the Development roads (or at least some of them) will not be highway maintainable at the public expense. This means that the roads will be open and used by the public, particularly the residents in the Development, but that the roads will not be subject to the Local Highway Authority’s usual maintenance and management regime.

     

    Decision:

    (1) That a Compulsory Purchase Order be made pursuant to the powers in section 239 and section 250 of the Highways Act 1980 for the acquisition of the land needed for the road and proposed cycleway and the acquisition of the rights needed to facilitate the construction of the road and cycleway;

    (2) That the Director of Resources be authorised to negotiate and agree an indemnity agreement under which all costs of preparing and promoting the CPO, and any compensation resulting from it, are covered by Taylor Wimpey (UK) Ltd;

    (3) That the Director of Resources be authorised to settle the final form and content of the CPO and associated documentation, including the statement of reasons, and take all action needed to promote the CPO and secure its confirmation.

    (4) That the Director of Resources be authorised, following the confirmation of the CPO, to implement the CPO powers and acquire title to the Order Land.

    (5) That the Director of Resources be authorised, if required, to acquire by agreement the Order Land.

     

    Reason for decision:

    The ownership of the Order Land is unknown. As such, it is necessary for the two small areas of land to be acquired using compulsory purchase powers and made available to the Developer to construct the road and cycleway, and to then dedicate them as public highway maintainable.

17.

Exclusion of Press and Public

    To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

    Minutes:

    Decision:

    That the Press and Public be excluded from the meeting during consideration of the following two items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

     

    Reason for Decision:

    Should the press and public remain during debate on these items there may be a disclosure of information that is deemed to be exempt under Parts 1 and 3 of Schedule 12A of the Local Government Act 1972.

18.

Re-tender of Bulk Printing Contract

Minutes:

Cabinet considered a report from the Director of Neighbourhoods which sought approval to re-tender services for the supply of high volume print and mail services to the Council.

 

Alternatives considered:

The submitted report identified alternative options which were considered to be not cost viable due to financial implications associated with them and that they did not meet the strategic objectives of the Council.

 

Decision:

(1) The re-tender for high volume print services through a Rochdale Borough Council Print Framework, as detailed in section 4.7 of the submitted report, be approved;

(2) The re-tender of high volume print and outgoing mail services for the Revenues & Benefits Service and Payroll Services via the Crown Commercial Services framework (CCS) following the annual billing period 2017/18 be approved;

(3) The decision to award new supplier’s for each Lot, following the conclusion of the tender process, be delegated to the Director of Neighbourhoods in consultation with the Director of Resources and the Cabinet Member for Corporate & Resources.

 

Reasons for decision:

The development of a Rochdale Borough Council Print Framework with identified Lots, will help deliver the strategic prosperity objectives of the Council, encouraging business growth by working in partnership with local business / SME’s to access suitable printing work from the Council.

19.

National Productivity Investment Fund - South Heywood

Minutes:

The Cabinet considered a report of the Director of Economy seeking approval to submit a bid for transport funding from the National Productivity Investment Fund and to approve the use of £3m of Capital Receipts (£1.5m in 2018/19 and £1.5m in 2019/2020) to fulfil the required levels of match funding.

 

Alternatives considered:

Cabinet could determine not to approve the recommendation, however this will not address the local congestion issues nor realise the scale of economic growth potential.

 

Decision:

(1) That the submission of a bid for grant funding from the National Productivity Investment Fund towards improvements of the road network in South Heywood, be approved;

(2) That the use of £3m of Capital Receipts (£1.5m in 2018/19 and £1.5m in 2019/2020 to fulfil the required levels of match funding for a bid to the National Productivity Investment Fund, be approved.

 

Reason for decision:

The scheme has been identified by the Greater Manchester Combined Authority as a priority scheme for additional transport investment on the basis it would reduce traffic congestion on the highway network and support economic growth.