Agenda and minutes

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Contact: Alison James  Michael Garraway

Items
No. Item

11.

Apologies

12.

Declarations of Interest

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

    Minutes:

    There were no declarations of interests.

13.

Urgent Items of Business

14.

Items for Exclusion of Public and Press

15.

Minutes pdf icon PDF 71 KB

16.

Rochdale Free School Proposals pdf icon PDF 122 KB

    To consider proposals relating to a new free schools within the Borough.

    Additional documents:

    Minutes:

    The Cabinet considered a report of the Director of Children’s Services that provided details of two Free School proposals to be submitted by the Altus Education Partnership to the Department for Education to be opened in Rochdale Borough in 2020 and 2022.

     

    Alternatives considered:

    An alternative route of opening a new Free School was under the Free School Presumption route. In this process the Council would be required to fund the building of a new school and then invite academy trusts to bid to run the school. The approximate cost of building a six form entry school was reported as £18million. Due to uncertainties in capital grant for pupil planning purposes and other priorities, part of this funding may need to be funded by Prudential Borrowing, up to £10million.  The annual revenue cost of this would be £550,000 over 40 years chargeable to the Council’s base budget.

     

    The Council would also be required to fund the set-up costs including furnishing and staff wages until the school was self-funding, estimated at between £0.5m to £1m over five years; this would be funded by Dedicated Schools Grant (DSG).

     

    For a school opened under the Free School Presumption route, the Secretary of State’s delegated officer, the Regional School Commissioner, would decide the winner of the bidding process. The Council would be able to advice on its preferred bidder.

     

    Decision:

    1.    The Cabinet agrees to support the submission by the Altus Education Partnership to the Department for Education to open a free school in Middleton in 2020.

    2.    The Cabinet agrees to support the submission by the Altus Education Partnership to the Department for Education to open a second free school in Pennines Township in 2022.

    3.    The Cabinet approves the lease of a parcel of land at Littleborough Playing fields to the Altus Education Partnership for its use for a new secondary Free school with two caveats; firstly that if the Secretary of State’s consent is not given for the lease or secondly if feasibility assessments show the site is too costly to develop, then the lease of land is approved at Rutherford Park on Wardle Road.

    4.    The Cabinet considers that any infrastructure costs, external to the proposed school site, will form a capital bid as part of the Council’s future capital programme making.

     

    Reason for the decision:

    A report to the Cabinet’s meeting that was held on 24th October 2017 entitled “The Need for Extra Year 7 School Places 2017-2027” detailed the predicted need for extra capacity in Year 7 secondary school places and had asked the Cabinet to note that two new schools would be needed to open in the borough; one in 2020 in Middleton and the second in the Rochdale/Pennines area in 2022.

     

    The council had a statutory duty to offer a school place to every child living in the borough and consequently has a duty to plan for the predicted demand. On 11th May 2018 the Department for Education announced that a round of new  ...  view the full minutes text for item 16.

17.

Delegated Approvals 2017/18 pdf icon PDF 143 KB

    To provide details of approvals of spend under delegated powers for 2017/2018.

    Minutes:

    The Cabinet considered a report of the Chief Finance Officer which provided details of approvals of spend under delegated powers in relation to Revenue and Capital Schemes funded by additional grants or income during 2017/18.

     

    Alternatives considered:

    The item was presented for information purposes, therefore no alternatives were considered.

     

    Decision:

    That the he approval of spending under delegated powers made by Services during 2017/18 be noted.

     

    Reason for decision:

    Financial regulations required the reporting to Cabinet of schemes that had been approved under delegated powers.

    Eligible for Call-in: No – item is for information only.

18.

Finance Update Report 2018/19 pdf icon PDF 165 KB

    To consider the finance update report for 2018/2019.

    Additional documents:

    Minutes:

    The Cabinet considered a report of the Chief Finance Officer that provided details of the 2018/19 Budget position for Capital, Revenue, Savings and Collection Fund as at the end of May 2018.

     

    In considering the report the Chair referred to paragraph 4.1.4 of the submitted report requesting that the Director of Economy provide a report to a future meeting, updating Cabinet Members on the Rochdale Market budget. A Member sought clarification on the income that was available to the Council via highways sponsorship requesting that this matter be not put forward as a budget pressure.

     

    Alternatives considered:

    None: not reporting on financial performance could put at risk the achievement of the Council’s Medium Term Financial Plan. Effective budget management was critical to ensuring that financial resources were spent in line with the agreed budgets and were targeted towards the Council’s priorities. Monitoring enables the early identification of variations against the plan and facilitates timely corrective action.

     

    Resolved:

    1.    The financial update be noted.

    2.    The Director of Economy be requested to submit a report to a future meeting, updating Cabinet Members on the Rochdale Market budget.

    3.    The Cabinet resolves that highways sponsorship will not be put forward as a budget pressure.

     

    Reason for resolution:

    The recommendations were presented so as to keep Cabinet Members updated on the financial position of the authority, as effective budget management was critical to ensuring financial resources were spent in line with the budget and were targeted towards the Council’s priorities. Monitoring enabled the early identification of variations against the plan and facilitates timely corrective action. The submitted report provided an overview of the forecast 2018/19 financial position for the Council and focused on the position as at the end of May 2018.

    Eligible for call-in: yes.

19.

Budget 2019/20 to 2021/22 Guidelines, Timetable and Public Engagement pdf icon PDF 236 KB

    To consider the Budget 2019/20 to 2021/22 guidelines, timetable and public engagement proposals.

    Minutes:

    The Cabinet considered a report of the Chief Finance Officer recommending approval of the budget guidelines, timetable and methods of public engagement to be used in preparing the detailed 2019/20 budget and provisional budgets for 2020/21 and 2021/22.

     

    Alternatives considered:

    The Council is legally obliged to set a balanced budget and the report sets out a planning process for the budget including details of the assumptions used in the preparation of the budget to ensure they are agreed, reasonable and consistently applied by all services.

     

    Decision:

    1.    That the proposed budget timetable as detailed at Appendix 1 of the submitted report, be approved.

    2.    That the revenue assumptions as detailed at paragraph 4.2 of the submitted report be noted and incorporated into the budget setting process.

    3.    That the revenue and capital budget principles referred to in paragraph 4.4. of the submitted report be noted.

    4.    The proposed methods of public engagement outlined in paragraph 4.5 of the submitted report be included as part of the 2019/20 budget setting process.

     

    Reason for decision:

    Under the Budget & Policy Framework Cabinet is required to approve the proposed guidelines, timetable and methods of public engagement for setting the 2019/20 Budget and Provisional Budgets for 2020/21 and 2021/22 by September each year.

    Eligible for call-in: No – the item is being referred to the Corporate Overview and Scrutiny Committee for consideration.

20.

Exclusion of Press and Public

    To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

    Minutes:

    Decision:

    That the Press and Public be excluded from the meeting during consideration of the following two items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

     

    Reason for Decision:

    Should the press and public remain during debate on these two items there may be a disclosure of information that is deemed to be exempt under Parts 1 and 4 of Schedule 12A of the Local Government Act 1972.

21.

Review of School Crossing Patrols

Minutes:

The Cabinet considered a report of the Director of Neighbourhoods which advised Members of the resubmission of a proposal to either withdraw or charge for the School Crossing Patrol Service (SCP) after it had been withdrawn in 2016. 

 

Alternatives considered:

The alternative to the proposal would be to continue to fund all School Crossing Patrols across the Borough. Given the current budget pressures being experienced by the Council, Members were asked to consider a range of proposals in order to rationalise these services.

 

Decision:

1.    That the Cabinet approves a review of the School Crossing Patrol Service, as detailed in the submitted report and its associated appendices, as a basis for consultation.

2.    A further report on this matter, with appropriate recommendations be submitted to the Cabinet, in due course, which details the results of a consultation exercise in this regard.

Eligible for call-in: Yes

22.

Development of Kirkholt Health Centre

Minutes:

The Cabinet considered a report of the Director of Economy that sought approval to dispose of Council land at The Strand/Balderstone Road/Daventry Road, Kirkholt, Rochdale to the BRAHM LIFT Company for the development of a new health centre in line with the community-based regeneration taking place in the area. The proposed disposal would support the wider regeneration of Kirkholt.

 

Alternatives considered:

The Council could choose not to be involved in this transaction, in which case it might not be possible for the CCG to under-write the development, which would put the health centre proposal at risk. As a result, this would put the achievement of the wider benefits at risk and the practice would continue to operate out of premises which are not fit for purpose, and would bring challenges at a future date, when considering alternative accommodation.

 

Decision:

1.    That the disposal of the Council’s land, as detailed in the report, at nil value be approved.

2.    That the terms of the lease structure, by which the Council will take and underlease of the site and, by way of a sub-underlease, grant occupancy of the premises to the local GP Practice, as set out in this report, be approved.

3.    That the Cabinet delegates authority to the Chief Financial Officer to determine the decision on whether or not to opt the property for VAT.

Eligible for call-in: Yes.