Agenda and minutes

Venue: Hollingworth B&C , First Floor, Training & Conference Suite, Number One Riverside, Smith Street, Rochdale, OL16 1XU. View directions

Contact: Alison James  01706 924711

Items
No. Item

109.

Apologies

110.

Declarations of Interest

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

    Minutes:

    There were no declarations of interests.

111.

Minutes pdf icon PDF 93 KB

112.

The Need for Extra Primary School Places 2019 - 2023 pdf icon PDF 153 KB

    To consider proposals for additional Primary School Places at the Borough’s Schools

    Additional documents:

    Minutes:

    The Cabinet considered a report of the Director of children’s Services which advised that the Borough of Rochdale continued to see large numbers of children applying for in-year primary school places. In the 2017/18 academic year a total of 2,055 in-year applications were received and 970 new school places were applied for in-year (primary and secondary combined). For the four months from September to December the current academic year’s total of additional school in-year applications is 30.7% higher than the previous year.

     

    The Cabinet was advised that birth rates from the latest Office of National statistics data available for Rochdale, for the 2016/17 academic year, showed that there were 3,051 births in the Borough. This nearly equalled the previous record birth rate of 3,069 which occurred in 2011/12. The 2011/12 children were now in year 2 and made up the largest school cohort with a total of 3,075 year 2 pupils across the borough.

     

    Recent house completion data, that was reported in the local media, on 28th November 2018, showed the creation of new housing had doubled in the 2017/18 financial year to 799 completions. The average rate of new house builds 2010 – 2016 was 381 per year. The 5 year Strategic Housing Land Availability Assessment gave an average house build rate of over 850 per annum for the next 10 years and while this could be affected by economic conditions and forecasts, the additional forecasted children had to be considered.

     

    As a consequence of the information detailed above, extra capacity was required to be created in the Primary school estate in all areas of the Borough and also some capital spend was required to create classrooms for temporary bulge classes that were currently in operation and planned for the future.

     

    Alternatives considered:

    It was reported that recent years 30 of the Borough’s 69 mainstream Primary Schools had taken bulge years or increased their Published Admission Number (PAN). The majority of these had undergone either internal restructuring or major building carried out. All extra classes were being discussed with Head teachers and governing bodies.

     

    In Heywood, Middleton and South Rochdale primary schools were reaching the point where they could not be expanded further and the possibility of the council needing to open new schools must be considered. With the current Government’s Academy/Free school programme new schools could only be opened as independently run Academy schools and must be provided under the centrally funded ‘Wave Programme’ or through the council funded ‘Presumption’ route.

     

    Resolved:

    1.    The Cabinet supports the expansion of the Primary school estate on the understanding that further details will be brought before the relevant Township Committees for consideration.

    2.    The Cabinet approves in principle the possibility of new Primary schools being needed, which would have to be created using the Free School/Academy programme and housing developer education contributions through the S106 procedure are being sought from all suitable housing developments

    3.    The Cabinet recommends the approval of additional expenditure on bulge classes in the Rochdale and  ...  view the full minutes text for item 112.

113.

Secondary School places 2019 and 2020 Intake pdf icon PDF 145 KB

    To consider proposals for additional Year 7 school places in 2019 and 2020.

    Minutes:

    The Cabinet considered a report of the Director of Children’s Services that examined strategies for managing the predicted shortfall of pupils in year 7 places are outlined for the intake year of 2019 and 2020. The Council’s Schools Team was working to aid the Department for Education and any successful academy to open a new school in the Borough for September 2021.

     

    The Schools Team were in discussions with different schools about any additional places and the number of additional places could change from those presented in the Director’s report. In particular more places in Pennines schools were being sought due an ongoing shortage of places for pupils living in the Pennines Township.

     

    The government has made an announcement to say they would fund all special school applications that “meet the criteria”. Rochdale Council has submitted an expression of interest to have a new secondary special school specialising in Autism and Communications special needs.

     

    Alternatives considered:

    The Council’s Children’s Services were working to meet the statutory requirement to offer all pupils living in the borough a school place and would continue to discuss options with schools across the Borough.

     

    Resolved:

    1.    The Cabinet approves the strategies that are outlined in the Director of Children’s Services report to deal with the possible shortage of school places for the year 7 intake in both 2019 and 2020.

    2.    The Cabinet notes the announcement about special schools made by the government; agrees that a suitable site will need to be proposed for such a school and that a report should be submitted to a future meeting of the Cabinet recommending an approval of an appropriate location.

     

    Reasons for the decisions:

    The cabinet was informed that since 2005 the number of pupils in schools had steadily risen. Extra capacity had been created in both the Primary and Secondary school estates. 11 of the Borough’s 12 secondary schools have had building expansions or taken numbers over their Pupil Admission Number (PAN). Two schools were currently undergoing building works but had already raised their PAN to take extra children. No further secondary school expansions were planned and two new schools were needed in the Borough; one in the Pennines Township and the other in Middleton Township.

     

    In addition a shortage of places in year 7 was forecast for both September 2019 and September 2020 and the Department for Education had said that any new school granted approval to be built would not be able to open until September 2021 at the earliest. Strategies for dealing with any possible shortage of places were in place for 2019 and in development for 2020.

    Eligible for call-in: Yes

114.

Introduction of Fees for Residents Parking Permits pdf icon PDF 146 KB

    To consider proposals to introduce fees for resident parking permits.

    Additional documents:

    Minutes:

    The Cabinet considered a report of the Director of Neighbourhoods which informed members that that the Council’s Highways Service processed up to 2,170 residents parking zone permits over each two year period. The proposed introduction of charges would allow the Highways Service to generate income from the processing of the permits which would off-set salary costs for undertaking the processing. A public consultation exercise had been undertaken regarding charging for residents parking permits.

     

    In deliberating on the report the Cabinet considered a number of charging options, including a proposal to issue the first residential pass to a household free of charge then a charge of £25 for each subsequent parking permit up to a maximum of four.

     

    Alternatives considered:

    The Cabinet could decide not to take the proposal forward and identify alternative savings proposals.

     

    Resolved:

    1.     The Cabinet approves the proposal, detailed in the Director of Neighbourhoods report, to introduce fees for resident parking permits following public consultation as part of the Council’s Savings Programme 2019/20 – 2020/21.

    2.     The Cabinet approved a proposal to issue the first residential pass to a household free of charge then a charge of £25 for each subsequent parking permit up to a maximum of four.

     

    Reasons for the decision:

    The decision supports the Council’s requirement to deliver a balanced budget for 2019/20 – 2020/21.

    Eligible for Call-in: Yes.

115.

Exclusion of Press and Public

    To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

    Minutes:

    Resolved:

    That the Press and Public be excluded from the meeting during consideration of the following two items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

     

    Reason for Decision:

    Should the press and public remain during the following two items of business there may be a disclosure of information that is deemed to be exempt under Part 3 of Schedule 12A of the Local Government Act 1972.

116.

Charge a number of schools for the School Crossing Patrol Service

Minutes:

The Cabinet considered a report of the Director of Neighbourhoods that presented proposals for the introduction of charging for the School Crossing Patrol Service.

 

The Cabinet was reminded that in 2016 it had been proposed that the Council would withdraw or charge for the School Crossing Patrol Service. It was noted that this proposal was withdrawn at the time. The Director of Neighbourhoods’ report proposed that due to continuing financial pressures facing the Council and that the School Crossing Patrol service was a non-statutory service, that the proposal to charge be reviewed but with a number of significant changes.

 

Alternatives considered:

Other options contained within the report were considered and subsequently rejected.

 

Resolved:

1.     That all schools from 1st April 2019 that are ‘RAG’ rated Green, via the Highways service Location Priority Score calculation be charged for the service.

2.     That the service be withdrawn from those schools who are not willing to pay for the School Crossing Patrol service. 

3.     All Schools which have been RAG rated Amber or Red will continue to receive the School Crossing Patrol service from the Council.

 

Reasons for the decisions:

The proposals, detailed in the report, were based on work carried out by the Council’s Highways Service via a Location Priority Score Calculation.  This was included as a Background Paper, in the agenda pack and detailed the RAG rating for each School Crossing Patrol point.  The RAG rating took into account various factors in relation to the School Crossing Patrol point including speed limit, road classification, crossing facilities, visibility, service users and location. Based on this information there were a total of 35 School Crossing Patrol points which the Council deemed should cease.

Eligible for call-in: Yes.

 

117.

Street Lighting Energy Contract

Minutes:

The Cabinet considered a report of the Director of Neighbourhoods that sought approval to give delegated approval to the Director of Neighbourhoods to enter into a utilities contract for the supply of electric, for street lighting.

 

Alternatives considered:

Alternative options were detailed in the report which were considered and subsequently rejected.

 

Resolved:

1.               The Cabinet authorises the Director of Neighbourhoods to enter into a contract with the utility supplier who provided the most economically advantageous tariff for street lighting (electricity contract).

2.               A three year fixed price contract commencing 1st April 2019 be entered into via the YPO framework for the supply of electricity for street lighting.

3.               In accordance with the Public Contracts Regulation 2015, Rochdale Council undertake a procurement exercise to source a new energy supplier, with effect from 1st April 2019.

4.               The Council enter in a framework contract with YPO in partnership with partnering authorities commencing on 1st April 2019 and expiring on 31st March 2022.

 

Reasons for the decisions:

The annual cost for energy was set to increase by at least 10% according to industry feedback. The cost of joining the YPO framework was considered to be competitive and that energy costs were set to rise extensively. The Council’s current contract for Street Lighting Energy is due to expire in March 2019. The Council would be subject to ‘out of contract rates’ if the authority didn’t commit to a contract and would also enable he Council to join a framework contract with partnering authorities to be aligned and which would commence on 1st April 2019.

Eligible for call-in: Yes.