Agenda and minutes

Venue: Training and Conference Suite, First Floor, Number One Riverside, Smith Street, Rochdale, OL16 1XU

Contact: Michael Garraway  4716

Items
No. Item

46.

Declarations of Interest pdf icon PDF 27 KB

    Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

     

    Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

     

    Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

    Additional documents:

    Minutes:

    Further to the Council’s Code of Conduct, Councillor Shefali Farooq Ahmed declared a personal interest in respect of agenda item 10 (“Proposed discontinuance of South Street Nursery School and significant alterations to Heybrook Primary School to establish a Nursery Class”), as she was a parent governor at Heybrook Primary School.

     

    Further to the Council’s Code of Conduct, Councillor O’Neill declared a personal interest in respect of agenda item 5 (“Presentation – Dale Co-operative”) as he was a member of the Co-operative Society.

47.

Open Forum

    Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

    Minutes:

    Proposed discontinuance of South Street Nursery School

    The Township Committee received a question from Ms. S. Henthorne requesting a 12 month extension to the current consultation exercise regarding South Street Nursery. The Committee also received representations by Mr. Farooq Ahmed, who in supporting Ms. Henthorne’s request, alerted the Committee to what he considered to be errors in the Director of Children’s Services report which the Committee considered at minute 55 (below).

48.

Greater Manchester Police update

49.

Presentation - Champness Hall

    Minutes:

    The Township Committee received a presentation from Mrs. T. Holden, on behalf of the Champness Hall Trust, which detailed the activities that were currently taking place at Champness Hall, Rochdale and also proposed developments with regard to the Hall Champness Hall Trust is a registered charity whose mission is to provide a community hub for all of the people of Rochdale.

     

    Mrs. Holden stated that she the Trust would welcome applications from any member of the Township Committee who wished to become a Trustee.

     

    DECIDED – That the presentation be noted and welcomed.

50.

Presentation - Dale Co-operative

    Minutes:

    The Township Committee received a presentation from Mr M. Birkett seeking contributions to a project to start a catering and entertainment establishment on the site of the former Lloyds Bank on Yorkshire Street, Rochdale.

     

    In responding to Members questions on the validity of the Co-operative status of the project Mr Birkett confirmed that the project was not a registered Co-operative but was registered as a Limited Company.

     

    Members of the Committee expressed concerns over the tone of correspondence they had received from Mr. Birkett in relation to seeking their involvement, especially of a financial nature, in the project.

     

    DECIDED – That the presentation be noted.

51.

Corporate Setting Priority Process 2016-19 pdf icon PDF 3 MB

    Minutes:

    The Township Committee received a presentation from the Director for Neighbourhoods to raise awareness of on-going consultation with residents and other stakeholders on the corporate priorities for 2016 - 2019. 

     

    The presentation sought views on the listed key areas of focus under each defined corporate priority of people, place and prosperity. Members were asked to consider if these are still of primary importance and to rank those that are in order of importance. Surveys can be competed online on the Council’s Consultation Hub or by returning the questionnaire contained within the presentation to a freepost address shown on the last page of the presentation. The consultation was open until 11th December 2015.

     

    DECIDED – that the presentation on the Corporate Priority Setting Process 2016-19 be noted.

52.

Minutes pdf icon PDF 111 KB

53.

Rochdale Township Action and Resources Sub-Committee pdf icon PDF 77 KB

    -       To note the minutes of the Rochdale Township Action and Resources Sub-Committee held on 22nd September and 4th November 2015.

    Minutes:

    DECIDED – That the Minutes of the meetings of Rochdale Township Action and Resources Committee (Delegated Sub-Committee) held 22nd September and 4th November 2015, be noted.

54.

Rochdale Township Planning Sub-Committee pdf icon PDF 70 KB

55.

Proposed discontinuance of South Street Nursery School and Significant Alteration to Heybrook CP School to establish a Nursery Class pdf icon PDF 3 MB

    Minutes:

    The Township Committee considered a report of the Director of Children’s Services which requested consideration of a proposal to discontinue South Street Nursery School with effect from 31st August 2016 and to make a prescribed alteration to Heybrook CP School to change the age range room 5 - 11 to 2 - 11 by establishing a Nursery Class with effect from 1st September 2016.

     

    The recommendations were put forward as the Local Authority has undertaken a review of the four Nursery Schools across the Borough, to assess their financial viability in both the short term and the long term. The need to do this is because there have been changes in recent years so that all funding for nursery places is allocated through the Early Years Single Funding Formula (SFF) under Designated Schools Grant. Funding is allocated for 570 hours per year per child attending (15 hours per week), 38 weeks of the year, and is calculated using a formula to ensure that equity of funding is applied across all settings. Nursery schools are one of a range of providers who provide funded, free entitlement places. Funding is paid according to the attendance of the child and is allocated termly. The SFF allocates sector specific funding rates and, because of the high overheads (staff structures etc.), nursery schools receive a much higher rate than other settings.

     

    The hourly rate provided to nursery schools under this formula is significantly higher than other providers to recognise the higher fixed costs these schools face.  Providers are funded on actual participation rates, therefore funding is not provided for empty places.  South Street Nursery School has a capacity of 160 part-time places. In May 2015 there were 105 children on roll (53fte), about 65% occupancy. The level of demand for nursery places will change, because there has been a fall in the number of children born in the Township as a whole, and in Central Rochdale Ward.

     

    There was to be a four week period of public consultation on the proposals, which will give parents, staff and the schools involved the opportunity to comment and make their views known. During that period there would be a feasibility study to assess the implications of setting up the nursery class on the Heybrook site or retaining it on the South Street site (including the capital cost implications). At the end of the consultation period a report setting out the consultation outcomes and the feasibility study will be prepared for consideration by Cabinet.

     

    The Committee considered the report in detail and in doing so made note of the various comments and observations made in relation to this matter during the Open Forum session earlier in the meeting. The Committee sought clarification on the actual numbers of children who were on roll at both South Street Nursery and at Heybrook Primary School, the birth rate in the Central Ward and how it was being measured, the feasibility of building a new school at this, or at an  ...  view the full minutes text for item 55.

56.

Proposed Enlargement of Sandbrook CP School pdf icon PDF 701 KB

    Minutes:

    The Committee was consulted on a report of the Director of Children’s Services, the purpose of which was to seek the views of the Rochdale Township Committee on the proposed permanent enlargement of Sandbrook CP School from 420 places to 630 places with effect for 1st September 2016. This would mean that the Published Admission Number would increase from 60 to 90 in each successive new-year group.

     

    The Committee was therefore requested to indicate its views on the proposal to enlarge Sandbrook CP School, so that the Cabinet can take such views into account before it takes the decision on whether to publish statutory proposals.

     

    DECIDED – That the Committee fully supports the proposals, as detailed in the Director of Children’s Services report, to permanently enlarge Sandbrook CP School, Rochdale from 420 places to 630 places with effect from 1st September 2015.

    Eligible for Call-in: no.

57.

Revenue Budget Update 2016/17 to 2017/18 & Capital Programme 2016/17 to 2018/19 pdf icon PDF 371 KB

    Minutes:

    The Township Committee was updated on the proposed Revenue Budget 2016/17 to 2017/18 and was also presented with a proposed Capital Programme 2016/17.  

     

    The recommendations were presented to ensure that the Committee were aware of issues and risks impacting on the development of revenue and capital budgets for 2016/17 and beyond.

     

    The Committee was advised that the report had previously been considered by the Council’s Cabinet on 5th October and by the Corporate Overview and Scrutiny Committee on 14th October 2015.

     

    DECIDED – That the report be noted.

    Eligible for call in – no.

58.

Proposed Discretionary Fees and Charges 2016/2017 pdf icon PDF 162 KB

59.

Savings Programme 2016/17 and 2017/18 pdf icon PDF 205 KB

    Minutes:

    The Township Committee were consulted on a report of the Director of Resources which detailed proposals in relation to the Savings Programme 2016/17 and 2017/18. The individual proposals and recommendations were presented insofar as they impacted on service delivery.

     

    The Committee were informed that the Council was being asked to make savings of £37m over the next two years to enable it to set a balanced budget and the proposals presented were intended to reduce the estimated funding gap.

     

    The report formed part of consultation being undertaken with the public, stakeholder groups, staff and service users as appropriate.  The consultation period on the proposals started on 24th November 2015 and was due to complete on 8th January 2016.

     

    DECIDED – That the report be noted.

    Eligible for Call-in – No.

60.

Greater Manchester Spatial Framework pdf icon PDF 180 KB

    Minutes:

    The Township Committee considered the report of the Director of Economy which outlined the current progress in the joint preparation by the Association of Greater Manchester Authorities (AGMA) of the Greater Manchester Spatial Framework (the GMSF) as a new statutory development planning document to guide spatial planning across the city region until 2035. 

     

    The report also informed Members of consultations being held on a draft vision, strategic objectives and growth options for the GMSF and the opportunities for communities, businesses and elected Members to engage in this process.  

     

    In considering the submitted report, Members commented on the importance of the having an appropriate transport infrastructure in place to support any planned growth and also expressed concern about vacant sites and lapsed planning permissions which it was hoped that the Spatial Strategy would help address.

     

    DECIDED – that the report be noted.

    Eligible for Call-in – no.

61.

Springhill Hospice - Proposed Lease of Land at Broad Lane, Rochdale pdf icon PDF 157 KB

    Additional documents:

    Minutes:

    The Township Committee considered a report of the Director of Economy, the purpose of which was to seek approval for the release of land adjacent to Springhill Hospice, Broad Lane, Rochdale.

     

    The Committee Members were informed that Springhill Hospice occupied the land shown as Plot A on the plan appended to the Committee report, by virtue of a 99 year lease from 28 September 1989, granted by Rochdale Council, subject to the following main terms and conditions: a peppercorn Annual Rent, the Hospice being responsible for all repair and maintenance works, the hospice to be responsible for all financial outlay, the use of the land being restricted to use as a charitable hospice.

     

    The Council owns approximately 14 acres of land in the immediate vicinity of the Hospice. Much of this land is currently let out to local residents for grazing. This land was considered to have potential for residential development.

     

    The Hospice had approached the Council requesting the expansion of its site onto 1.12 acres of Council-owned land, shown as plot B on the plan that was attached to the report. The Hospice’s on-site parking was very restricted and the organisation is requesting the land to enable it to increase the size of its car park. A plan showing the provisional design of the scheme was also attached to the report.

     

    The land shown as plot C on the plan appended to the report, 0.42 acres or thereabouts, was not currently required to facilitate the construction of the new car park. Whilst there were no plans for further expansion the Council was required to be  mindful that the hospice has applied for and received additional Council land on a number of occasions over the years, land which has been used to extend the hospice’s facilities in a piecemeal fashion onto the adjacent undeveloped land.

     

    Alternatives considered: the land currently leased to the Hospice is fully utilized; whichever way the Hospice is to expand, Council land will be required.

     

    DECIDED – That (1) the area of land shown as Plot B on the plan attached to the report, extending to 1.12 acres or thereabouts, is declared surplus to the Council’s requirements and be released for disposal to Springhill Hospice, for it to hold in accordance with the terms of its existing lease of the adjacent site;

    (2) the area of land shown as Plot C on the plan attached to the report, extending to 0.42 acres or thereabouts, is declared surplus to the Council’s requirements and released for disposal by way of a 20 year option giving Springhill Hospice the opportunity to include the land within its existing lease of the adjacent site.

    Eligible for Call-in: no.