Agenda and minutes

Venue: Training and Conference Suite, First Floor, Number One Riverside, Smith Street, Rochdale, OL16 1XU

Contact: Michael Garraway  4716

Items
No. Item

1.

Appointment of Chair

2.

Appointment of Vice Chair

3.

Declarations of Interest pdf icon PDF 27 KB

    Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

     

    Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

     

    Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

    Additional documents:

    Minutes:

    There were no declarations of interest.

4.

Presentation - Local Policing changes

    Minutes:

    Inspector Nicholson addressed the Township Committee presenting changes to the organisational structure for the Township policing team.  The Committee were informed that Greater Manchester Police was in the process of changing its approach to local policing.  This was being presented as a positive development, in that the exercise was intended to result in police “neighbourhoods” being more closely aligned with the Council’s current Township structure.  This was meant to yield two significant benefits: elected members will have more clearly defined points of contact within local police teams – hopefully leading to improved communication at a senior level; and greater accountability with senior police staff being responsible for a particular local patch.  The Township were further advised that the reorganisation of the officers shift pattern has resulted in more officers being on duty at peak times and more police visibility locally.  

     

    Greater Manchester Police had previously briefed Members of the Council on the proposals on 6th April 2016, prior to these new arrangements coming into force in early May 2016. The purpose of the presentation to the Township was so that the local police Inspector could introduce himself to the Township Committee and provide further information on how Members could access the new policing teams.

     

    DECIDED – That the presentation be noted.

5.

Open Forum (6.15-6.45pm)

    Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

     

     

     

    Minutes:

    The following matters were raised in the open forum:

     

    a)    Mandale Park

    Mr Fielding addressed the Township Committee detailing anti-social behaviour at Mandale Park, Rochdale.  Mr Fielding referred to the use of motorbikes and quadbikes in the park which was causing disturbances to local residents and safety concerns.

     

    The Chair invited Inspector Nicholson of Greater Manchester Police (GMP) to advise the Township Committee on the police strategy for tackling the stated problems at Mandale Park.  A Member questioned as to the availability of the GMP motorised Off Road Unit for deployment in Rochdale.

     

    DECIDED – That Greater Manchester Police and the Community Safety Team employ a strategy to tackle the anti-social behaviour at Mandale Park including improving the local intelligence available to the police and publicising actions such as the identification of individuals responsible and the crushing of offending vehicles.  

     

    b)    Former Turner Brothers Site

    Mr M. Coats addressed the Township Committee requesting that the former Turner Brothers site at Spodden Valley be turned into a nature reserve and the Township Committee commit to a policy of not permitting housing development on the site due to concerns of asbestos contamination. 

     

    The Leader of the Council and Lead Members for Regeneration assured Mr Coats that the Council was undertaking a substantial land survey to provide detail of the site.  With this information the Council will then be able to continue to work with the Department for Environment, Food and Rural Affairs to develop a solution for the site which will ensure it is utilised safely for the benefit of local people.   

     

     

6.

Minutes pdf icon PDF 91 KB

7.

Minutes - Rochdale Township Action and Resources Sub Committee pdf icon PDF 79 KB

8.

Minutes - Rochdale Township Planning Sub Committee pdf icon PDF 57 KB

9.

Disposal of Under-Performing Garage Sites - Broad Lane pdf icon PDF 151 KB

    Additional documents:

    Minutes:

    The Township Committee considered a report of the Director of Economy which sought approval to proceed to dispose of a garage site at Broad Lane on the open market.

     

    At the Rochdale Township Committee meeting held on 16th July 2014, the Township Committee resolved to dispose of a number of under-performing garage sites, including the site at Broad Lane, Rochdale.  However, this approval gave consent to sell the site on the open market, only after the opportunity had been offered to the existing tenants.  The report sought approval to remove the condition to offer the land to the existing tenants on the grounds that -

    a) Retaining the site in its current use would be less likely to resolve the existing fly-tipping problem,

    b) There was an opportunity to change the area of the land on offer to make it more marketable and attractive to potential developers, and;

    c) Occupancy rates on the site have fallen meaning the site is under-utilised and the income it generated had reduced.

     

    Alternatives considered: Members considered the five alternative options detailed within the submitted report which included consideration of retaining the decision of the Township Committee at the meeting held on 16th July 2014.  

     

    DECIDED – That (1) the garage site at Broad Lane, Rochdale, as identified within the submitted report be marketed for sale on the open market and to dispose of the site at the earliest opportunity;

    (2) the Buyer pays the Council’s legal and surveyor’s costs in respect of any agreed disposal of the site;

    (3) the Assistant Director (Legal, Governance & Workforce) be authorised to carry out the legal work in connection with any disposal of the site.

10.

Former Falinge Play Barn, Falinge Park, Rochdale pdf icon PDF 142 KB

    Additional documents:

    Minutes:

    The Director of Economy introduced a report requesting approval for the Former Falinge Play Barn to be declared surplus to the Council’s requirements and that it be released for disposal together with appropriate access rights through the park, to an appropriate end user. Furthermore the report sought to allow rental options for the site where deemed appropriate to account for local needs, restrictions on the Title as to the use of Falinge Park.

     

    Alternatives considered: that the facility remain closed to use.

     

    DECIDED – That (1) Falinge Play Barn be approved for disposal as part of any community asset transfer of the park;

    (2) should it become necessary or desirable to pursue the disposal or letting of the building for another use, including interim uses, authority be delegated to the Director of Economy on consultation with the Chair and Vice-Chair, to approve the alternative disposal options;

    (3) the Assistant Director of Resources (Legal, Governance & Workforce) be authorised to carry out a Title Check, prior to any negotiations being entered into for the disposal, to ensure there are no restrictions that would prevent a disposal or to identify any restrictions that may impact on any proposed use.

11.

Former Gower Street Youth Base, Gower Street, Rochdale pdf icon PDF 142 KB

    Additional documents:

    Minutes:

    The Township Committee considered a report of the Director of Economy which requesting that the Former Gower Street Youth base be declared surplus to requirements and that it be released for disposal.  Authority was also sought to allow rental options where deemed appropriate to account for local needs and or market conditions.

     

    Alternatives considered: that the facility remain closed to use.

     

    DECIDED – That (1) the Former Gower Street Youth base be declared surplus to requirements and that it be released for disposal;

    (2) the Director for Economy in consultation with the Chair and Vice Chair, be authorised to allow rental options for the site where deemed appropriate to account for local needs; 

    (3) the Assistant Director of Resources (Legal, Governance & Workforce) be authorised to carry out a Title Check, prior to any negotiations being entered into for the disposal, to ensure there are no restrictions that would prevent a disposal or to identify any restrictions that may impact on any proposed use.

12.

Rochdale Township Delegation Arrangements 2016/17 pdf icon PDF 144 KB

13.

Rochdale Township Committee – Appointments 2016/17 pdf icon PDF 163 KB

    Minutes:

    The Township Committee was invited to consider various appointments for the duration of the 2016/2017 Municipal Year, namely the appointment of Members to the Township’s Sub-Committees and the Chairs and Vice Chairs of those Sub-Committees; and the appointment of Members to various other working groups and bodies associated with the Township Committee.

     

    DECIDED – That (1) Members be appointed as follows: –

    (a)  Rochdale Township Action and Resources Sub-Committee:

    Councillors – C. Biant (Chair), Shakil Ahmed (Vice Chair); Heakin, Zaman, Nickson, Sheerin, Sultan Ali, Sullivan and Winkler;

    Substitute Members - Councillors Rashid, Zaheer, O’Neill and Holly;

    The opposition spokesperson be Councillor Sullivan;

    (b)  Rochdale Township Planning Sub-Committee:

    Councillors Sheerin (Chair), Wazir (Vice Chair), Rashid, Brett, Meredith, S. Biant, Iftikhar Ahmed, Duckworth and Gartside.

    Substitute Members - Howard, Zaheer, Cocks and Ali Ahmed

    (c)  The relevant Ward Councillors be appointed to attend their respective Ward Forum;

    (d)  Clean and Green Priority Group - Councillors Zaheer (Chair), Hornby (Vice Chair), Heakin, Brosnan, Nickson, Cocks, Ali Ahmed, Howard and Holly;

    Substitute Members – Winkler, Rashid, C. Biant, O’Neill;

    (e)  Communities and Engagement Priority Group – Councillors Wazir (Chair), Nickson (Vice Chair), Daalat Ali, Zaheer, Rashid, Cocks, Ali Ahmed, Gartside and Duckworth;

    Substitute Members – Sullivan, Sultan Ali, C. Biant, Zaman;  

    (f)   Rochdale Regeneration Members Group – Councillors O’Neill (Chair), C. Biant (Vice Chair), Brosnan, Zaheer, Farnell, Sheerin, Sultan Ali, Holly and Sullivan;

    Substitute Members – Duckworth, Brett, Shakil Ahmed, S. Biant;

    (g)  Rochdale United Charities  – Councillors Zaheer and C. Biant be nominated as the Trustees;

    (h)  Norman Barnes Charity – Councillors S. Biant, O’Neill and Sheerin be appointed for a period of four years commencing from 11th July 2016;

    (i)    Township Older Persons Champion – Councillor Sheerin.

     

    (2) any amendments to the appointments be delegated to the Chair of the Rochdale Township Committee.

14.

Townships Plan 2015 & 2016 pdf icon PDF 135 KB

    Additional documents:

    Minutes:

    The Township Committee considered a report of the Director of Neighbourhood’s which sought agreement of the priorities contained within the Township’s Plan 2015 and 2016. The Township’s Plan included strategies and objectives to meet the priorities identified by the Township. The Plan was intended to guide and direct the use of devolved budgets, including the Township Funds, for the financial year 2016/17. The report also advised that Members were to be consulted on the development of a new three-year Township Plan following the introduction of the Council’s new Corporate Plan.

     

    In terms of the Council’s defined Corporate Priorities, the Township’s Plan was to be developed in line with the new Council wide Corporate Plan. The Townships Plan was intended to focus on the Council’s three key priorities of Prosperity, People and Place.

     

    Alternatives considered: None.

     

    DECIDED – That (1) the Township Plan 2015 and 2016 be approved;

    (2) the Committee notes that the Township Plan applies to the end of the calendar year 2016, when a new Townships Plan is proposed to be developed in line with the Council’s new Corporate Plan, and in line with the Council’ Corporate Priorities;

    (3) the Committee approves the Township Plan for the purpose of allowing the Township to focus on local priorities in line with the Council’s three key priorities – Prosperity, People and Place.

15.

Rochdale Township Funds 2016/17 pdf icon PDF 142 KB

    Additional documents:

    Minutes:

    The Township Committee considered a report of the Director of Neighbourhoods which reviewed revenue and capital expenditure during 2015/2016 and provided options for the allocation of funds in 2016/2017. The Committee were requested to approve the terms and conditions to the Rochdale Township Fund, and to agree to delegation arrangements concerning funding decisions.

     

    Management of the Rochdale Township Fund is a function that is delegated to the Rochdale Township Action and Resources Sub-Committee.

     

    The recommendations in the report were presented as Rochdale Township Funds were allocated to projects and schemes that benefit the Township’s community and environment, realise the Township priorities and enable the Committee to monitor and review the use of the Rochdale Township Funds to ensure their continued efficient and effective use.

     

    Alternatives considered: in considering the report, Members were requested to determine whether or not to approve the allocation of funds to funding streams as appropriate.

     

    DECIDED – That (1) the Committee notes the expenditure, commitments and balances for Rochdale Township revenue and capital funds at the end of the 2015/2016 financial year, as detailed in Appendices 1 and 2 of the submitted report;

                (2) the Committee notes the findings of the review of Township Funds 2015/2016, as detailed at Appendix 3 of the submitted report, and feedback received to date on projects that were funded during 2015/2016, as detailed at Appendix 4 of the submitted report;

                (3) the Committee approves the allocation of Rochdale Township Funds to funding streams in 2016/2017 as detailed at Appendix 5 of the submitted report;

                (4) the Committee approves the terms and conditions for the Rochdale Township Revenue and Capital Funds for 2016/2017, as detailed at Appendix 6 of the submitted report;

                (5) the Committees approves the delegation arrangements for Rochdale Township Funds in 2016/2017, as detailed at paragraph 3.6 of the submitted report;

                (6) the Committee agrees that any uncommitted/unspent funds be reallocated to a central revenue or capital funding stream as appropriate before the end of the January 2017 financial year to enable Members of the Committee to spend and/or commit all Rochdale Township Funds during the 2016/2017 financial year.