Venue: Phoenix Centre - L/Cpl Stephen Shaw MC Way, Heywood, OL10 1LR
Contact: Alison James 4711
To receive any apologies for absence.
There were no apologies for absence.
Declarations of Interest
Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.
In accordance with the Code of Conduct for Councillors and Voting Co-Opted Members, Councillor Dutton declared a personal interest in the Minutes of the meeting of the Township Committee held on 27th November 2017 (Minute 44) in so far as he was a governor at Harwood Park Primary School.
Urgent Items of Business
To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.
There were no urgent items of business.
Items for Exclusion of Public and Press
To determine any items on the agenda, if any, where the public are to be excluded from the meeting.
There were no private items of business.
Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.
The following matters were raised as part of the Open Forum:-
a) Footpath – Saxons Farm
Mr H Downham-Clarke provided an update about a footpath/right of way at Saxons Farm which had been in dispute but which had now been resolved satisfactorily with the landowner. Mr Downham-Clarke was thanked for pursuing this matter.
b) Heavy Goods Vehicles (HGV’s)
Mr H Downham-Clarke expressed concern about the number of HGV’s in Heywood that were being poorly driven and which could present a danger to pedestrians and other road users.
The Township and Engagement Officer was requested to write to locally based businesses who used HGV’s to inform them about the concerns that had been raised on behalf of the Township.
c) Heywood In Bloom
Mrs E Wintle-Yates asked whether a banner could be provided in Heywood Town Centre outlining the achievements of the In Bloom organisation.
The Township supported this suggestion and requested the Township and Engagement Officer to progress the matter.
To consider the minutes of the meeting of the Heywood Township Committee held on 27th November 2017.
The Minutes of the meeting of the Township Committee held on 27th November 2017 were considered.
The following matters were raised:-
· Scout Jamboree (Minute 39 refers) – Councillor O’Rourke informed the Committee that up to nine scouts would be attending this year’s scout jamboree at a cost of £4000 each and would be seeking assistance towards the cost as it was on a self-funding basis;
· Alexandra Street Area (Minute 40a) – Following a request for an update from Councillor Robinson, the Township and Engagement Officer reported that a date for the investigations was awaited and would be reported to Members in due course;
· World War One Commemorations (Minute 46 refers) – Councillor McCarthy requested that an update be provided on when the project would start as it had been agreed that it commence early in 2018. The Township and Engagement Officer was requested to look into the matter and report back to Members;
· The Need for Extra Primary School Places 2017-2020 (Minute 45 refers) – Councillor Dutton informed the Committee that the governing body of Harwood Park Primary School had expressed their concern about additional places being provided at some schools when vacancies existed elsewhere.
Decision: That the minutes of the meeting of the Heywood Township Committee held on 27th November 2017 be approved and signed as a correct record.
To consider the 2018 - 2020 Highways and Structures Capital Programme in respect of the Heywood Township.
The Committee considered a report of the Director of Neighbourhoods which sought approval of the 2018-20 highways and structures capital programme for the Heywood Township.
The alternative to carrying out the programme would be to maintain the asset on a worst first basis. This approach was a lot more expensive than carrying out preventative maintenance and was deemed by the Department for Transport (DfT) as being inefficient which could lead to a reduction in funding from the DfT.
In considering the report, Members of the Township Committee raised the following matters:-
· That utilities companies should be billed for any incomplete works following any utilities works on the highway;
· Could A Roads be removed from the programme as these should be dealt with separately as strategic routes for the whole Borough;
· There were a lot of concerns about the quality of some of the repairs being undertaken, especially to pot holes;
· A list of outstanding list of pot hole repairs and those that had exceeded the agreed timescales had been requested;
· An update on the progress of the Keep Clear Markings at Waterfold Lane was requested;
1. That the 2018-20 highways and structures capital programme for Heywood Township as detailed within the report be approved;
2. That where events external to the Council require rapid response or agreement in principle, that the Head of Highways be authorised to vary the programme in consultation with the Portfolio Holder and the Chair of the Township committee.
Reason for decision:
The recommended programme had been put together based on network condition data, engineer site visits and guidance issued by the Department for Transport (DfT). The programme aimed to maximise the improvement to the network by carrying out the most efficient and cost effective engineering works to the asset.
The programme had been produced to ensure maximum efficiency and cost benefit which would satisfy an element of the DfT self-assessment questionnaire which would enable Rochdale to receive the maximum budget allocation available from the DfT.
Eligible for call in - yes