Agenda and minutes

Venue: Phoenix Centre - L/Cpl Stephen Shaw MC Way, Heywood, OL10 1LR

Contact: Alison James  4711

Items
No. Item

1.

Apologies

2.

Declarations of Interest

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

    Minutes:

    There were no declarations of interest.

3.

Appointment of Vice Chair for 2017/2018

    Minutes:

    The Township Committee were requested to appoint a Vice-Chair for the 2017/2018 Municipal Year.

     

    Decision:

     

    That Councillor Dutton be appointed Vice-Chair of the Heywood Township Committee for the 2017/2018 Municipal Year.

     

    Eligible for call in - no

     

     

4.

Urgent Items of Business

5.

Items for Exclusion of Public and Press

6.

Open Forum

7.

Minutes pdf icon PDF 82 KB

    To consider the minutes of the meeting of the Heywood Township Committee held on 20th March 2017.

    Minutes:

    The Township Committee considered the minutes of the meeting held on 20th March 2017.

     

    In relation to Minute 52b – Siddal Farm, Councillor Wardle informed the Committee that Council Officers had established that there was no legal route through the farm and that a claim of a right of way was being explored through the required legal process.

     

    In relation to Minute 56 (2) – Members requested that an update on the 2017-18 highways patching programme be brought to the Heywood Delegated Sub-Committee on 5th July 2017 as a matter of priority.

     

    Decision:

     

    1.    That the Minutes of the meeting of the Heywood Township Committee held on 20th March 2017 be approved and signed as a correct record;

    2.    That the Director of Neighbourhoods be requested to provide an update on the 2017-18 highways patching programme to the Heywood Delegated Sub-Committee on 5th July 2017 as a matter of priority.

     

8.

Heywood Township Delegation Arrangements and Appointments 2017/18 pdf icon PDF 100 KB

    Minutes:

    The Township Committee considered the report of the Director of Resources which informed the Committee that at the start of each municipal year, the Committee was required to confirm its delegated decision making arrangements for the year and to make appointments to Township Sub-Committees, (including the Chair and Vice Chair) and other bodies as detailed within Appendix 2 of the report.

     

    In considering the submitted report, it was noted that Councillor Rush had replaced Councillor Wardle during 2016/2017 on the Heywood Magic Market Board and that Councillor Rush had been the Highways Champion in 2016/2017.

     

    Alternatives Considered:

     

    The Committee could choose not to appoint to sub-committees and undertake all delegated functions themselves, but this may have a detrimental impact on the ability to progress Township priorities or to deal with urgent items of business.

     

    The Committee could choose to adopt alternative Sub-Committee arrangements.

     

    Decision:

     

    1.    That the Heywood Township Delegated Sub-Committee be retained on the terms of reference as set out in Appendix 1 of the submitted report;

     

    2.    That all Members of the Heywood Township Committee be appointed to the Heywood Township Delegated Sub-Committee with Councillor Rush and Councillor Dutton being appointed as Chair and Vice Chair respectively;

     

    3.    That appointments be made to the other bodies as detailed in Appendix 2 to the report as follows:-

     

    East Lancashire Railway Trust

    a)         Mr B Davies

    b)         Councillor Rush (until the next meeting of the Township Committee on 31st July 2017 when the appointment will receive further consideration)

     

    Heywood Magic Market Board

    a)    Councillor Dutton

    b)    Councillor Susan Emmott

    c)    Councillor Robinson

    d)    Councillor Rush

     

    Township Older Persons Champion

    a)    Councillor Robinson

     

     

    Township Highways Champion

    b)    Councillor Rush

     

    Reasons for the Decision:

     

    The Council has established and appoints Township Committees that may exercise both executive and non-executive powers as set out in the Responsibility for Council Functions in Part 3 of the Constitution.

     

    The Sub-Committee exercises either delegated powers or acts on any matter detailed in the Committee’s Terms of Reference on which it is essential to take a decision.

     

    The proper appointment of Sub-Committees is required to permit the undertaking of delegated functions in accordance with statutory and procedural requirements, and appointments to Working Groups and Other

    Bodies are required to enable the Township Committee to undertake and to

    respond to the full range of issues relevant to the Township.

     

    The Committee has delegated powers to make appointments to a number of other bodies as detailed in Appendix 2 of the report.

     

    Eligible for call in - no

9.

Objections to Traffic Regulation Order - Bradshaw Street and Vale Street, Heywood pdf icon PDF 222 KB

    Additional documents:

    Minutes:

    The Committee considered the report of the Director of Neighbourhoods which presented details of a request that was received from the Township for the Council to investigate the introduction of parking restrictions along Bradshaw Street and Vale Street. It had been reported that at certain times of the day vehicles parked on both sides of Bradshaw Street and Vale Street. This obstructed several accesses, which were used by various coach companies.

     

    New parking restrictions were promoted and during the consultation period the Authority received two letters of objection to the proposals.

     

    The objectors reported that the restrictions were too extensive and would have a negative impact on each of their respective businesses.

     

    The report outlined the reasons for the proposal, the objections received and a response to the objections.

     

    Alternatives Considered:

     

    The Committee could consider recommending to Cabinet that the proposal be abandoned.

     

    Should the Committee decide not to introduce the restrictions proposed, then the issues with parked vehicles which were reported to the Township would not be addressed.

     

    The Chair invited representatives from two local businesses who had made written representations on the proposals to address the Township Committee. An alternative proposal that was satisfactory to both parties was presented for consideration. The Committee was also informed about of wider issues in the Bradshaw Street/Vale Street area relating to car parking that also needed to be considered.

     

    Members of the Township Committee were minded to approve the amended proposal as submitted at the meeting and the North Ward Councillors agreed to undertake a site visit to assess the wider car parking issues in conjunction with officers from the Highways Service.

     

    Decision:

     

    That the Traffic Regulation Order, Borough of Rochdale ((Civil Enforcement of Traffic Contraventions) (Various Streets) (Heywood Township) Order 2008) (Amendment) (No.42) be approved subject to an amendment to the scheme to remove some of the proposed restrictions on Bradshaw Street as detailed on the map submitted by the two local business owners at the meeting and that the Head of Legal be authorised to implement the revised scheme.

     

     

     

     

    Reasons for the Decision:

     

    Bradshaw Street and Vale Street are located to the south of Rochdale Road East on the east side of Heywood town centre. Bradshaw Street provides access to a supermarket, Business Park and several storage / business premises. It is not a through route for vehicular traffic and terminates at a point approximately 150 metres south west of Rochdale Road East.

     

    Vale Street is a short cul-de-sac providing access to two business premises. It connects with Bradshaw Street at its southern end.

     

    It was reported that vehicles park at various locations on both Bradshaw Street and Vale Street at weekends and during the evenings. The vehicles were reportedly associated with regular events held by a local business located within the business park. There were several coach companies which were accessed directly from Bradshaw Street and Vale Street. The parked vehicles restricted access and egress for coaches. The coach companies often operated at weekends and evenings but were  ...  view the full minutes text for item 9.

10.

Heywood Township Funds Review pdf icon PDF 100 KB

    Additional documents:

    Minutes:

    The Township Committee considered the report of the Director of Neighbourhoods which presented a review of the Township revenue and capital expenditure during 2016/17 and provided options for the allocation of funds for 2017/18.

     

    Members were also requested to consider the Heywood Township Funds terms and conditions and to agree delegation arrangements concerning funding decisions.

     

    Alternatives Considered:

     

    The Committee could decide whether or not to approve the allocation of funds to funding streams and adopt the terms and conditions.

     

    In considering the submitted report, reference was made to a funding allocation made previously to an organisation promoting town twinning links and whether the link with Heywood’s twin town of Peine could be developed. Councillors Dutton and Robinson agreed to try to ascertain whether the Friends of Peine was still active and if any promotional work could be developed.

     

    Decision:

     

    1.    That the expenditure, commitments and balances for Heywood Township revenue and capital funds at financial year end 2016/17 be noted;

     

    2.    That the findings of the review of Township Funds 2016/17) and evaluations received to date for some of the projects funded be noted;

     

    3.    That the allocation of Heywood Township Funds to funding streams in 2017/18 be approved;

     

    4.    That the terms and conditions for Heywood Township revenue and capital funds for 2017/18 be approved;

     

    5.    That the delegation arrangements for Heywood Township Funds 2017/18 as detailed in the report be approved.

     

    Reasons for the Decisions:

     

    Management of the Heywood Township Fund is delegated to the Heywood Township Delegated Sub Committee.

     

    Heywood Township Funds are allocated to projects that benefit the Township’s community and environment, and realise the Township priorities.

     

    To enable the Committee to monitor and review the use of the Heywood Township Funds to ensure continued efficient and effective use of the funds.

    Eligible for call in - yes