Agenda and minutes

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Items
No. Item

54.

Declarations of Interest

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

    Minutes:

    There were no declarations of interest.

55.

Appointment of Vice Chair

    The Township Committee are requested to appoint a Vice-Chair for the 2018/2019 Municipal Year

    Minutes:

    Decision:

    That Councillor Dutton be appointed to serve as the Vice Chair of Heywood Township Committee for the 2018/19 Municipal Year.

56.

Open Forum

    Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

    Minutes:

    The following matters were raised in the open forum:

     

    a)    Junction 19 Housing development

    Mr Haughton submitted a written question raising concerns about the impact on local resident amenity upon commencement of building of the proposed houses.  Mr Haughton gave particular reference to hours of working, noise, dust and mud containment.  The Township Committee were requested to explain how residents could raise matters arising during the period of construction.

     

    Members of the Committee were informed that conditions within the planning permission covered matters relating to hours of working, noise, dust and mud containment.  The Chair of the Township Committee and Ward Councillors would be available to liaise with the Council’s Planning Enforcement Team on behalf of residents should matters arise.

     

    b)    School crossing provision at Pilsworth/Egerton/Argyle junction

    Mr Clarke addressed the Township Committee seeking information as to why the school crossing patrol person who usually operates at the site had not been present in recent weeks.

     

    Decision:

    That the Director of Children’s Services be requested to update the Committee as to any issues with the stated post.

57.

Minutes pdf icon PDF 66 KB

    To consider the minutes of the meeting of the Heywood Township Committee held on 19th February 2018.

    Minutes:

    Further to minute 52 of the meeting held on 19th February 2018, Councillor McCarthy raised the issue of the World War One Commemorations which had been paid for by the Township Committee but not been delivered.  The Township Committee expressed their disappointment that they had not received the benefits of this scheme for which they had taken proactive steps to ensure that would receive a full year programme.

     

    Members raised the issue of Waterfold Lane clearway markings for which they had approved £60,000 of Township Funds two years ago but the scheme had not been delivered.  Furthermore Members requested an update on the Moss Road scheme which remained outstanding.

     

    Councillor Robinson requested an update in relation to the Alexandra Street Area which had not been received (Minute 40a, 27th November 2017, refers).

     

    Further to minute 53 the Committee had requested a list of outstanding pot holes and those which had exceeded the repair time.  The Head of Highways undertook to provide a direct response to Members.

     

    In relation to work undertaken by utilities companies Members of the Committee sought assurances from the Head of Highways that the Council was using its’ statutory powers to claim back resources where they had repaired inferior work by utilities companies.  The Head of Highways undertook to provide information relating to this matter.

     

    Decision:

    That the minutes of the meeting held on 19th February 2018 be approved as a correct record.

     

     

     

      

58.

Presentation - Friends of Hopwood Park

    Minutes:

    The Township Committee received a presentation from S. Trickett on behalf of the Friends of Hopwood Park setting out details of progress made in restoring the Tree House Café within the park. 

     

    Decision:

    That the report be welcomed and the Friends of Hopwood Park be commended on their hard work.

59.

Review of Polling Districts and Polling Places pdf icon PDF 103 KB

    • View the background to item 59.

    To review the polling districts and places within the Township.

    Minutes:

    The Township Committee considered a report consulting Members on the review of Polling Districts and Polling places within the Township.

     

    Alternatives considered:

    The report was brought to the Township Committee as part of a statutory consultation, therefore no alternatives were considered.

     

    Decision:

    That the proposed Polling Districts and Polling places within the Township be supported.

     

    Reason for decision:

    The existing arrangements within the Township are satisfactory for the functions of administering elections.

60.

Heywood Township Delegation Arrangements and Appointments 2018/19 pdf icon PDF 100 KB

    To consider the governance arrangements and appointments of the Township Committee for 2018/19.

    Minutes:

    The Township Committee considered a report seeking confirmation of the   delegated decision making arrangements for the year and appointments to Township Sub-Committees, including the Chair and Vice Chair and other bodies.

     

    Alternatives considered:

    The Committee could choose not to appoint to sub-committees and undertake all delegated functions themselves, but this may have a detrimental impact on the ability to progress Township priorities or deal with urgent items of business.

     

    Decision:

    1.    The Heywood Township Delegated Sub-Committee be retained on the terms of reference as set out in Appendix 1 of the report.

    2.    That all Members of the Heywood Township Committee be appointed to the Heywood Township Delegated Sub-Committee with Councillor Rush and Councillor Dutton being appointed as Chair and Vice Chair respectively.

    3.    That Councillor Dutton and Mr B. Davies be appointed to the East Lancashire Railway Trust.

    4.    That Councillors Dutton, Susan Emmott, Malcolm and Rush, be appointed to the Heywood Magic Market Board.

    5.    That Councillor Robinson be appointed as the Township Older Persons Champion.

    6.    That Councillor Rush be appointed as the Township Highways Champion.

    7.    That Councillors Beswick, Dutton, Malcolm, McCarthy, O’Rourke and Robinson be appointed as the Township Planning Panel and the dates of meetings be reviewed and circulated.

     

    Reason for decision:

    The Council has established and appoints Township Committees that may exercise both executive and non-executive powers as set out in the Responsibility for Council Functions in Part 3 of the Constitution. The Sub-Committee exercises either delegated powers or acts on any matter detailed in the Committee’s Terms of Reference on which it is essential to take a decision. The proper appointment of Sub-Committees is required to permit the undertaking of delegated functions in accordance with statutory and procedural requirements, and appointments to Working Groups and Other Bodies are required to enable the Township Committee to undertake and to respond to the full range of issues relevant to the Township.

61.

Heywood Township Funds Review pdf icon PDF 100 KB

    To consider the Township funding arrangements for 2018/19.

    Additional documents:

    Minutes:

    The Township Committee considered a report which presented a review of the Township revenue and capital expenditure during 2017/18 and provided options for the allocation of funds for 2018/19.

     

    Members were also requested to consider the Heywood Township Funds terms and conditions and to agree delegation arrangements concerning funding decisions.

     

    Members of the Township Committee expressed their concerns that they had not received funds that had been approved for undelivered schemes.  In particular West Heywood ward had provided funds for World War One commemorations but whilst the scheme had been rolled out in other parts of the Borough very little had been received in West Heywood and North Heywood.

     

    Alternatives Considered:

    The Committee could decide whether or not to approve the allocation of funds to funding streams and adopt the terms and conditions.

      

    Decision:

    1.     That the expenditure, commitments and balances for Heywood Township revenue and capital funds at financial year end 2017/18 be noted.

    2.     That the findings of the review of Township Funds 2017/18 and evaluations received to date for some of the projects funded be noted.

    3.     That the allocation of Heywood Township Funds to funding streams in 2018/19 be approved.

    4.     That the terms and conditions for Heywood Township revenue and capital funds for 2018/19 be approved.

    5.     That the delegation arrangements for Heywood Township Funds 2018/19 as detailed in the report be approved.

    6.     That the funds claimed back from the World War One commemorations be returned to Ward funds.

     

    Reasons for the Decisions:

    Management of the Heywood Township Fund is delegated to the Heywood Township Delegated Sub Committee. Heywood Township Funds are allocated to projects that benefit the Township’s community and environment, and realise the Township priorities.

62.

Land adjacent to Railway Street Works, Heywood pdf icon PDF 91 KB

    To consider the disposal of land at Railway Street Works, Heywood.

    Additional documents:

    Minutes:

    The Township Committee considered a report consulting the Township on the release of land adjacent to Railway Street Works, Heywood, as an off market sale to the adjoining land owner.

     

    Alternatives considered:

    Members of the Committee sought clarification as to whether the land could be used as part of ongoing developments around the East Lancashire Railway Station.

     

    Decision:

    That the report be deferred pending consultation with East Lancashire Railway as potential use as a car park or other use in relation to ongoing developments at the Station.

     

    Reason for decision:

    The development of the East Lancashire Railway Station is a priority for the Township.

63.

Release of Surplus Council land for Disposal in Heywood Township pdf icon PDF 95 KB

    Additional documents:

    Minutes:

    The Township Committee considered a report seeking approval for the disposal of land at Aspinall Street in Heywood, for less than market rate.

     

    Alternatives considered:

    To retain this site in its current use.

     

    Decision:

    That the Cabinet Member for Finance be advised that the Township Committee recommend the identified land at Aspinall Street in Heywood be approved for disposal.

     

    Reason for decision:

    There is potential to develop the site and its sale would generate a capital receipt for the Council and reduce maintenance liabilities.

64.

Heywood Additional Highway Investment Proposed Programme pdf icon PDF 94 KB

    To consider the programme of additional investment in highways within the Township.

    Additional documents:

    Minutes:

    The Township Committee considered a report seeking approval of proposed carriageway and footway improvement schemes. 

     

    Alternatives considered:

    The alternative to carrying out this programme would be to select schemes based on condition only. This approach would lead to a deterioration of the network overall and it is poor asset management to treat only the worst roads in the area. Using an asset management approach will assist Rochdale in maintaining its current level three funding from the Department for Transport.

     

    Decision:

    1.     That the proposed carriageway and footway improvement schemes for Heywood Townships be approved.

    2.     Where events external to the Council require rapid response or agreement in principle, the committee authorise the Head of Highways to vary the programme in consultation with the Cabinet Member for Environment and the Chair of Heywood Township Committee.

     

    Reason for decision:

    To maximise the improvement to the network by carrying out the most efficient and cost effective works to the carriageways and footways.