Agenda and minutes

Venue: Phoenix Centre - L/Cpl Stephen Shaw MC Way, Heywood, OL10 1LR. View directions

Contact: Alison James  Senior Governanace and Committee Services Officer

Items
No. Item

30.

Apologies

    To receive any apologies for absence.

    Minutes:

    Apologies for absence were received from Councillors Susan Emmott and Malcolm.

31.

Declarations of Interest

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

    Minutes:

    There were no declarations of interests.

32.

Urgent Items of Business

    Minutes:

    The Chair permitted consideration of an additional item of business: ‘Civic Quarter Improvements’ (minute 43 below), as funds for the projects listed therein would not be available if this matter was deferred to the next scheduled meeting of the Committee on 15th June 2020.

33.

Health and Social Care Integration

    • View the background to item 33.

    Presentation by the Adult Care Service.

    Minutes:

    The Chair informed the meeting that this item had been withdrawn from the agenda.

34.

Heap Bridge Development

    Presentation by Director of Economy

    Minutes:

    The Chair informed the meeting that this item had been withdrawn from the agenda.

35.

Open Forum

    Up to half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

    Minutes:

    The following matters were raised during the Committee’s Open Forum session:-

     

    a)            Fencing and Signage

    The Township received questions from Mrs Yates regarding the fencing in the town centre area of Heywood, which she noted was in places in a poor state of repair and requested that consideration be given to replacing those sections most in need of remedial work. Mrs Yates also asked if signage could be erected at strategic entrances to the town highlighting the fat that Heywood was in fact an ‘In Bloom – Gold Award’ recipient.

     

    Resolved:

    That the Township Officer be requested to secure quotes for the improvements to the town’s fencing and signage as outlined, above, by Mrs Yates.

     

    b)            Crime and Disorder in Heywood town centre

    Councillor O’Rourke referred to a recent spike in incidents of crime and disorderly behaviour in Heywood’s town centre noting that there had in this time bee a reduced police presence. Members of the Township sought a meeting with representatives of the police to discuss this matter and hat officers from greater Manchester Police be invited to the next scheduled meeting of Heywood township Committee.

     

    Resolved:

    That the Township Manager be requested to arrange for members of Heywood Township Committee to meet with local police officers and to facilitate the attendance of representatives of Greater Manchester Police to the next scheduled meeting of Heywood Township Committee to discuss the levels of crime and disorder in Heywood town centre and across the Township.

36.

Minutes pdf icon PDF 65 KB

    To consider the Minutes of the meeting of Heywood Township Committee held Tuesday, 19th November 2019

    Minutes:

    Resolved:

    That the Minutes of the meeting of Heywood Township Committee held 19th November 2019 be approved and signed by the Chair as a correct record.

37.

Objections to Traffic Order - Bury and Rochdale Old Road, Rochdale pdf icon PDF 2 MB

    • View the background to item 37.

    To consider objections to a proposed Traffic Regulation Order

    Minutes:

    The Committee considered a report of the Director of Neighbourhoods which detailed proposals to introduce some ‘No Waiting At Any Time and Loading Restrictions’ on sections of Bury and Rochdale Old Road (B6222), which had been advertised and as a consequence one formal objection was received. The objector to the proposals was in attendance at the meeting and was permitted to address the Committee to amplify his objections.

     

    The Committee’s report explained the background to the proposal and commented upon the points made by the objector to assist Members in coming to a decision regarding the proposed Order.

     

    The Committee was advised that unusually the location of the proposed restrictions was situated in two wards (Norden and North Heywood) and in different townships, and the submitted report was being considered by both of Rochdale North Township Delegated Sub-Committee and this Township Committee.

     

    The Township Committee was advised that in considering the report, the proposed Orders related to  highways of strategic importance and were to be processed in accordance with the Council’s constitution Part 3 Section 8.2.2 in that the Township Committee had delegated power to confirm the proposals and the Order. However, if the Township Committee were not to confirm the proposals and the Order, the matter must be referred to the Council’s Cabinet for determination.

     

    Alternatives considered:

    The measures proposed were believed necessary to alleviate some identified parking problems affecting and obstructing traffic flow, pedestrians, and junction visibility along Bury and Rochdale Old Road. Scaling down the proposals or not implementing them in the opinion of highways officers would not address the issues raised. Similarly partial introduction of the scheme on just one side of Bury and Rochdale Old Road by introducing only one of the two proposed Traffic Regulation Orders, it was felt, would not address the identified problem with immediate displacement onto the opposite side of the road.

     

    Resolved:

    The Township Committee deliberated the proposed Traffic Regulation Order, Borough of Rochdale ((Civil Enforcement of Traffic Contraventions) (Various Streets) (Heywood Township) Order 2008) (Amendment) (No.61) Order and resolved to refer the matter to the Cabinet for determination as Members did not feel able to fully support the proposals detailed in the report as they considered the area, covered by the proposed restrictions, was too long and that a shorter distance should be considered.

     

    Reasons for the decision:

    Bury and Rochdale Old Road B6222 was one of the Rochdale Borough’s Strategic Highways linking Bury and Rochdale town centres and was situated to the north of the parallel A58 route which passed through Heywood town centre. It was served by frequent bus services (7 buses per hour in each direction) and used by traffic to and from Fairfield General Hospital situated to the west in Bury Council’s area. Bury and Rochdale Old Road was not on the Key Route Network. It formed the boundary between Norden Ward (Rochdale North Township) and North Heywood Ward (Heywood Township).

     

    Indiscriminate parking was causing difficulties for traffic in the vicinity of its junction  ...  view the full minutes text for item 37.

38.

Section 106 - Heywood Play Provision pdf icon PDF 107 KB

    • View the background to item 38.

    To consider funding for improvements to play facilities across Heywood Township

    Minutes:

    The Township Committee considered a report of the Director of Economy that sought approval for the allocation of funds currently held from Section 106 Open Space contributions in the Council’s West Heywood, North Heywood and Hopwood Hall Wards, to contribute to improvements to play facilities across Heywood Township.

     

    Alternatives considered:

    The Council was required to spend Section 106 contributions in accordance with legal agreements and local and national planning policy. Not bringing forward projects to spend Section 106 contributions in accordance with these agreements and policies risked the loss of investment in local facilities, and the refunding of monies held from Section 106 contributions where there was a time limited period for spend.

     

    Proposals that were put forward in the report had been the subject of consultation with the Members of the three Wards in Heywood Township and as such reflected their priorities. The use of resources had been considered to maximise the funding available.

     

    Resolved:

    1.     Heywood Township Committee approves the allocation of £110,788.87, from Section 106 Open Space contributions, to improvements to toddler and junior play facilities at Darnhill Play Area.

    2.     Heywood Township Committee approves the allocation of £61,610, from Section 106 Open Space contributions, to improvements to play facilities at Queen’s Park Play Area.

    3.     Heywood Township Committee approves the allocation of £37,977, from Section 106 Open Space contributions, to improvements to the Skate Park at Hopwood Park Skate Park.

     

    Reasons for the Decision:

    Heywood Township Committee had previously requested that all Section 106 Open Space funded schemes be approved by the Members, by way of a report to an appropriate committee. A similar process of reporting exists in all other Townships.

     

    Various costed schemes had been prepared by the Council’s Environmental Management Service and were supported by appropriate Ward Councillors. These schemes were within the parameters of the Section 106 agreements and the Council’s ‘Provision of Recreational Open Space in New Housing’ Supplementary Planning Document.

    Eligible for Call-in: Yes

39.

Townships Plan 2020-2022 pdf icon PDF 216 KB

    • View the background to item 39.

    To consider the Township Plan 2020 - 2022

    Additional documents:

    Minutes:

    The Township Committee considered a report of the Director of Neighbourhoods which outlined the Townships Plan for 2020-2022. The Township Plan was concurrent to the Council’s Corporate Plan 2019-2022 which had been recently agreed.  The process included carrying out a review of the Council’s values and behaviours which had been redefined as being: “Proud, Passionate, Pioneering and Open”.

     

    In line with the new Corporate Plan, the Townships Plan 2020–2022 had been developed around the following priorities: “Prosperous People and Places”.

    Township Committee Chairs and Vice Chairs had worked with the Portfolio Holder for Neighbourhoods, Community and Culture to produce the new Township Plans.

     

    Alternatives considered:

    No alternatives to having the Plan were put forward.

     

    Resolved:

    1.     That the detail included in the Townships Plan 2020-2022 appended to the report be noted:

    2.     It be noted that the plan has been developed in consultation with the Portfolio Holder, Township Chairs and Vice Chairs in line with priorities identified in the Council’s Corporate Plan 2019-2022;

    3.     That the Plan be approved to allow the Townships to focus on local priorities in line with the Council’s key priorities – Prosperous People and Places.

     

    Reasons for the decision:

    The Townships Plan identifies priorities determined by each Township’s Councillors as a focus for action over the next two years. This plan gathers aspirations and ideas together as a focus for decision makers, Council Services, partner agencies and the voluntary and community sector active in the Rochdale Borough. The Townships Plan identifies priorities determined by each Township’s Councillors as a focus for action over the next two years. This plan gathers aspirations and ideas together as a focus for decision makers, Council Services, partner agencies and the voluntary and community sector active in the Rochdale Borough.

     

    The previous Township Plan was due to expire and the updated Plan that was presented to Members, included objectives which had been identified to meet the priorities identified by each of the five Townships. It would also guide and direct and detail the use of devolved budgets, including Township Revenue Funds, for the financial years 2019/20, 2020/21 and 2021/22.

     

    The Townships Plan formed part of the Council’s policy framework. The Plan was a live document that would evolve and change to meet new opportunities and initiatives, and could be updated to reflect changes moving forward.

    Eligible for Call-in: No

40.

Civic Quarter Improvements

    Minutes:

    The Township Manager submitted an urgent request to allocate £13,940 from Heywood Township Capital Fund to further improve the Heywood Civic Quarter, following improved lighting and the installation of the History of Heywood Book, for the benefit of residents and to also recognise, commemorate and celebrate the 75th Anniversary of Victory in Europe and Japan that marked the end of World War 2 and which would be in keeping with the neighbouring Heywood Memorial Gardens.

     

    The proposal was to provide benches, planters and display boards which would enhance and improve this particular area within Heywood Town Centre, providing residents with a place to relax and contemplate.

     

    Resolved:

    That £13,940 be allocated from the Heywood Township Capital Fund to further improvements to the Heywood Civic Quarter. 

    Eligible for Call-in: Yes.

41.

2020 - 2022 Highways Capital Programme pdf icon PDF 118 KB

    • View the background to item 41.

    To consider the 2020 - 2022 Highways Capital Programme

    Minutes:

    The Township Committee considered a report of the Director of Neighbourhoods which sought approval of indicative highways work programmes which were proposed to take place during the 2020/2021 and 2021/2022 financial years.

     

    The programmes included the following –

    ·         two year local transport plan (LTP) funded capital programme;

    ·         two year bridges and structures capital maintenance programme;

     

    The Committee discussed the report in detail requesting that Members be kept updated, at regular intervals, of highways related activities on a regular basis.

     

    Alternatives considered:

    No alternatives were considered. The programme had been developed according to Department for Transport (DfT) guidance and in line with programmes undertaken by other Greater Manchester Authorities. 

     

    Resolved:

    That consideration of the Highways Programme 2020-2022 be delegated to the Chair and Vice Chair of the Township Committee to determine in consultation with Members from the Township’s three Wards and also with the Council’s Head of Highways.

     

    Reasons for the recommendation:

    The selected schemes have been put together based on the principles of asset management which use network condition data, engineer inspections, life cycle planning and cost efficiency to produce the most efficient highway improvement over the course of the programmes.

     

    Using Asset management techniques for scheme selection ensured that they were in line with recommendations from the DfT which enables the full funding allocation from the DfT incentive fund scheme. Authorities that are deemed not to be carrying out efficient highway improvements can have funding reduced and in the case of Rochdale, the maximum reduction would be £410,000.

    Eligible for Call-in: Yes

42.

Exclusion of Press and Public

    To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

    Minutes:

    Resolved:

    That the Press and Public be excluded from the meeting during consideration of the following item of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

     

    Reason for the Decision:

    Should the press and public remain during debate on this item there may be a disclosure of information that is deemed to be exempt under Parts 1 and 4 of Schedule 12A of the Local Government Act 1972.

43.

Highways Programme

    Director of Economy to report on the Highways Programme.

    Additional documents:

    Minutes:

    The Committee considered a report of the Director of Neighbourhoods, which detailed a proposed highways programme for the Township in 2020/21 and 2021/22.

     

    Resolved:

    That the report be noted.

    Eligible for Call-in: No