Agenda and minutes

Venue: Middleton Arena - LCpl Joel Halliwell VC Way, Middleton, Manchester M24 1AG

Contact: Peter Thompson  924717

Note: Incorporating the Devolved Funding and Devolved Services Items 

Items
No. Item

1.

Apologies

2.

Minute's Silence

3.

Declarations of Interests

    Minutes:

    In accordance with the Code of Conduct for Councillor and Voting Co-Opted Members declared personal interests in agenda item 8 - Middleton Township Funds 2017/18 as follows:-

    Councillors Joinson, West and Peter Williams declared a personal interest in the funding applications relating to the Middleton Town Centre Management Company.

    Councillor Neil Emmott declared a person interest in the funding application relating to Boardman Fold Road.

     

     

     

     

     

4.

Variation of order of Business

    Minutes:

    In accordance with the Council Procedure Rule 2.2 the Chair indicated that agenda items 5 - Objections to Traffic Regulation Order - Manchester Old Road, Middleton - would be considered before agenda item 3 - Minutes - and prior to all other business contained within the agenda thereafter.

5.

Appointment of Vice Chair of Middleton Township Committee - 2017/18

    The Township Committee is asked to appoint a Vice Chair for the 2017/18 Municipal Year, noting Councillor West’s appointment as Chair of the Township at the Annual Council meeting on 17th May 2017.

    Minutes:

    DECIDED – that Councillor Donna Williams be appointed Vice-Chair of the Middleton Township Committee for 2017/2018.

6.

Open Forum

    Up to half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

    Minutes:

    The Senior Highways Officer updated the Committee with regard to the issues raised at the Open Forum relating to Birch Village at the meeting held on 23rd March 2017.

     

    The Committee were advised of a meeting that had been held on 14th June 2017 between officers of Rochdale Highways Service, the Rochdale Conversation Officer, the Cabinet Member for Housing & Environment, Mr Louden, who had raised the questions in the Open forum, and a number of Birch Residents in order to discuss the traffic signal proposals for the area and a number of wider issues which had been raised. The Committee were informed that the Highways Service had agreed to produce a draft masterplan detailing the proposals for the long term aspirations of Birch Village which would provide a basis for further discussion with residents.

     

    The following matters were raised in the open forum –

     

    Proposed Traffic Regulation Order –Manchester Old Road

     

    In response to questions regarding the proposed traffic regulation order on Manchester Old Road the Chair advised that a report on the proposed introduction of an extension to the existing prohibition of waiting restrictions on the north side of Manchester Old Road, opposite the junction of Boothroyden Road was to be considered by the Committee following the Open Forum.

     

    Pershore Road Steps and Handrail

     

    A resident requested that additional steps and handrail be installed on the grass bank leading to the pathway on Pershore Road, Hollin. The Townships & Engagement Officer undertook to forward the request to Rochdale Boroughwide Housing for a response.

     

    Japanese Knotweed

     

    A resident raised an issue regarding Japanese Knotweed which had overgrown the public footpath at the rear of the properties on York Road West. The Townships & Engagement Officer undertook to ensure that a written response would be provided to the query. 

               

7.

Objections to Traffic Regulation Order - Manchester Old Road, Middleton pdf icon PDF 835 KB

    To consider objections to a proposed Traffic Regulation Order at Manchester Old Road, Middleton.

    Minutes:

    The Committee considered a report of the Director of Neighbourhoods that advised Members of objections and representations received in relation to a proposed introduction of a prohibition of waiting restrictions along Manchester Old Road, Middleton.

     

    This Traffic Regulation Order was proposed as part of a road safety scheme along the route and was promoted to remove parking along the lengths of roads concerned, which affect visibility, the movement of through traffic and access.

     

    In considering the report Members raised several concerns in relation to the proposed traffic regulation order.

     

    DECIDED – that that consideration of the proposed traffic regulation order be deferred for further information and consultation with highways officers.

     

     

8.

Minutes pdf icon PDF 90 KB

9.

Langley Section 106 pdf icon PDF 100 KB

    The attached report notifies the Township’s Members of the balance of s.106 Public Open Space contributions held in Middleton Township.

    Minutes:

    The Township Committee considered a report of the Director of Economy which set out the amount of Section 106 public open space monies accrued within Middleton Township as at 30th May 2017; and which sought approval for the allocation of funds from relevant Section106 receipts to fund open space improvements in West Middleton.

     

    The recommendations in the report were presented as various reports relating to the setting up of procedures to monitor income and spend from planning agreements have been presented to relevant Council Committees since 2009. There had been broad Member support for improvements and greater transparency to be introduced to this process with the intention that a Township Committee should be able to determine any spend, in accordance with the terms of any legal agreements and/or relevant planning policies and to align the use of any monies in line with that Township’s priorities. Middleton Township Members had previously requested that all Section 106 open space funded schemes be approved by Members by way of a report to Township Committee. A similar process of reporting exists in the Borough’s other three Townships.

     

    Alternatives considered: Section 106 open space contributions are collected and administered in accordance with national and local policy obligations, set out in the Council’s Supplementary Planning document, therefore no alternatives were considered.

     

    DECIDED – That (1) the Committee notes the current resources held within Middleton Township’s Section 106 public open space budget;

    (2) the Committee approves the allocation of £17,300 of open space contributions to fund the projects identified in the Director of Economy’s submitted report.

    Eligible for Call-in: Yes

     

10.

Middleton Township Delegation Arrangements and Appointments 2017/18 pdf icon PDF 109 KB

    The Township Committee to approve its delegation arrangements and to appoint to Sub-Committees and other bodies.

    Minutes:

    The Township Committee considered the report of the Acting Director of Resources which informed the Committee that at the start of each municipal year, the Committee is required to confirm its delegated decision making arrangements for the year as detailed in appendix 1 to the submitted report and to make appointments to Township Sub-Committees, (including the Chair and Vice Chair) and other bodies as detailed in Appendix 2 to the report.

     

    The recommendations were presented to enable the Committee to confirm its delegated decision making arrangements for the 2017/2018 Municipal Year as required by the Council Constitution. The proper appointment of Sub-Committees were required to permit the undertaking of delegated functions in accordance with statutory and procedural requirements, and appointments to Working Groups and Other Bodies were required to enable the Township Committee to undertake and to respond to the full range of issues relevant to the Township.

     

    Alternatives Considered: The Committee could choose not to appoint to sub-committees and undertake all delegated functions themselves, but this may have a detrimental impact on the ability to progress Township priorities or deal with urgent items of business. The Committee could choose to adopt alternative Sub-Committee arrangements.

     

    DECIDED - that (1) the Sub-Committee structure of the Middleton Township Committee, comprising the Middleton Township Devolved Funding and Services Sub-Committee and the Middleton Township Delegated Sub-Committee be confirmed;

    (2) the terms of reference of the Middleton Township Devolved Funding and Services Sub-Committee and the Middleton Township Delegated Sub-Committee, be approved;

    (3) Appointments to Middleton Township Sub-Committees, Working Groups and other Bodies for 2017/2018 will be as follows:-

     

    Township Sub-Committees

     

    Middleton Township Devolved Funding and Services Sub-Committee

     

    Councillor West (Chair), Councillor Donna Williams (Vice Chair)

    Councillors Bell; Boriss; Burke; Neil Emmott; Susan Emmott; Furlong; Joinson; Martin; Robinson; Rowbotham; Smith; Wardle and Peter Williams

     

    Middleton Township Delegated Sub-Committee

     

    Councillor West (Chair), Councillor Donna Williams (Vice Chair), Councillors Susan Emmott, Joinson and Rowbotham,

    Substitute Members – Councillors Furlong and Peter Williams   

                                                                                      

    Township Working Groups

     

    Middleton Township Environment and Culture Forum

     

    Councillor West (Chair), Councillors Bell; Boriss; Burke; Neil Emmott; Susan Emmott; Furlong; Joinson; Martin; Robinson; Rowbotham; Smith; Wardle; Donna Williams and Peter Williams

     

    Middleton Regeneration and Transport Working Party

     

    Councillor West (Chair), Councillors Bell; Boriss; Burke; Neil Emmott; Susan Emmott; Furlong; Joinson; Martin; Robinson; Rowbotham; Smith; Wardle; Donna Williams and Peter Williams

     

    Other Bodies

     

    Langley Estate Strategy Group – Councillor Smith;

    Substitute Member – Councillor Burke

     

    Middleton Town Centre Management Company and Middleton Market Company: Councillors Joinson; West and Peter Williams.

     

    Brentwood Day Centre – Management Committee – Councillor Donna Williams

     

    Heritage Board - Councillors Bell; Susan Emmott; Rowbotham and West.

     

    Eligible for call in - no

     

11.

Middleton Township Funds Review pdf icon PDF 100 KB

12.

Middleton Township Funds 2017/18 pdf icon PDF 98 KB

    The Committee is to consider applications, from within the Township, for funding from the Middleton Township Fund 2017/18

    Additional documents:

    Minutes:

    The Sub-Committee considered the report of the Director of Neighbourhoods which provided an update on revenue and capital expenditure, commitments and balances of Middleton Township Funds 2017/18 and enabled the allocation of funds to proposed projects.

     

    The recommendations were put forward as management of the Middleton Township Fund is delegated to the Middleton Township Devolved Funding and Devolved Services Sub-Committee and to enable the Sub-Committee to monitor and review the use of the Middleton Township Funds to ensure continued efficient and effective use of Township Funds. Middleton Township Funds are allocated to projects that benefit the Township’s community and environment, and realise the Township priorities. 

     

    In terms of alternatives considered, Members will decide whether or not to approve the allocation of funds to projects as appropriate.

     

    DECIDED – That (1) the expenditure, commitments and balances for Middleton Township revenue and capital funds as detailed in Appendix 1 and 2 of the submitted report be noted;

                (2) that the decisions made under delegated authority as detailed in Appendix 3 of the submitted report be noted;

                (3) the Townships & Communities Manager has assessed proposed projects to be considered for funding against the criteria of eligibility for the Middleton Township Fund, the priorities of the Township and that any specific risks had been identified as detailed in in appendix 4 of the submitted report be noted

                (4) that the funding allocations for the projects as detailed in Appendix 4 of the submitted report and as tabled at the meeting be dealt with as follows:-

     

    Appendix Ref

    Project/Scheme Name

    Decision

    Middleton Township Revenue Projects

    4A

    Ashness Drive Speed Survey

    Approve an award of £300 from West Ward Revenue Funds

    4B

    20mph Speed Limit Study

    Deferred for consultation with Highways officers regarding the findings of the Manchester 20 mph zone survey.

    4C

    Assertive Outreach Project

    Approve an award of £4,500 from the Township Revenue Project fund

    4D

    Springfield Road/Middleton Parish School Investigation

    Application withdrawn

    4E

    Explore Your Environment

    Deferred for consultation with the local ‘friends’ groups

    4F

    Middleton Town Centre Christmas Lights Switch On 2017

    Approve an award of £3000 from the Township Revenue Project fund

    4G

    Middleton Town Centre Management Function 2017

    Approve an award of £10,000 from the Township Revenue Project fund

    Middleton Township Capital Projects

     

    4H

    Lodge Street Parking Restrictions Review

    Deferred to enable Ward Councillors to consult Highways Officers

    4I

    Heywood Old Road No Waiting Restrictions

    Application withdrawn

    4J

    Bentley Avenue/Stakehill Lane Waiting Restrictions

    Deferred to enable Ward Councillors to consult Highways Officers

    4K

    Ash Street Parking Restrictions

    Approve an award of £4,000 from East Ward Capital Funds

    4L

    Boardman Fold Road Waiting Restrictions

    Deferred to enable Ward Councillors to consult Highways officers

    4M

    Green Lane Junction with Hazel Road Parking Restrictions

    Deferred to enable Ward Councillors to consult Highways officers

    4N

    Furness Road Bollards

    Deferred to enable Ward Councillors to consult Highways officers

    4O

    Mossway Kissing Gates

    Deferred to enable Ward Councillors to consult with officers

    4P

    Hall Drive Waiting Restrictions

    Approve an award of £4,000 from the South  ...  view the full minutes text for item 12.