Agenda and minutes

Venue: Council Chamber - Town Hall, Rochdale, OL16 1AB. View directions

Contact: Mark Hardman  4704

Items
No. Item

65.

Mayor's Announcements

66.

Variation of Order

67.

Declarations of Interest pdf icon PDF 32 KB

    Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

     

    Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

     

    Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

    Additional documents:

    Minutes:

    In accordance with the Code of Conduct, the following Members declared personal interests in agenda item 11 relating to their membership of school governing bodies and other organisations – Councillor Shefali Farooq Ahmed (Heybrook School, Greenbank School), Bethell (Rochdale Pensioners Association), Brett (Ellenroad Trust), Burke (Transport for Greater Manchester), Dearnley (St Andrew’s School, Shopmobility and Town Centre Management Company), Holly (Cardinal Langley School and Link4Life), Lambert (Harwood Park School) and Rush (All Soul’s School and St. Luke’s School).

68.

Minutes pdf icon PDF 79 KB

    To authorise the signing of the minutes of the meeting of the Council held on 21st January 2015.

    Additional documents:

    Minutes:

    The Minutes of the meeting of the Council held on 21st January 2015 were considered.

     

    The Mayor advised that a drafting error to Minute 62(1) had been identified and that the deletion of the words “CS003 – Reduction in Children’s Residential Care Costs” and “CS014 – Review of the Integrated Youth Justice Service” and the insertion of the words “AC001 – Recommissioning of Adult Care and Support Prevention Services” and “AC002 – Reduction in Management Costs” had been proposed to correct that error.

     

    DECIDED – That, subject to the deletion in Minute 62(1) of the words “CS003 – Reduction in Children’s Residential Care Costs” and “CS014 – Review of the Integrated Youth Justice Service” and the insertion of the words “AC001 – Recommissioning of Adult Care and Support Prevention Services” and “AC002 – Reduction in Management Costs”, the minutes of the meeting of the Council held on 21st January 2015 be approved as a correct record.

69.

Public Questions

70.

Financial Transaction Tax pdf icon PDF 42 KB

    To consider Motions submitted in accordance with Council Procedure Rule 11.

    Minutes:

    The following Motion, of which Notice had been given in accordance with Council Procedure Rule 11, was moved by Councillor Brett and seconded by Councillor McCarthy:-

     

     This Council notes the suffering upon local residents as a result of this Coalition government’s cuts programme and asserts that there is an alternative to its ideologically driven attack on public services – namely the levy of a financial transaction tax on the speculative activities that have accelerated the recent enrichment of the few to the detriment of the many.

     

    The Council therefore calls upon Government to enact the Financial Transaction Tax and use the revenues from this measure to reverse ongoing shrinkage in central grants to our council.

     

    The Council further resolves to: Write to the Prime Minister, Deputy Prime Minister. Leader of the Opposition, Chancellor and Shadow Chancellor of the Exchequer, and Secretary for Communities and Local Government stating this council’s support for extending Financial Transaction Taxes

     

    In accordance with Council Procedure Rule 14.8(a), the Mover of the Motion agreed to the alteration of the Motion by the deletion of the words “enact the” and the substitution of the words “support an international”.  The consent of the meeting was given without discussion.

     

    Upon being put to the vote, the altered Motion was declared to carried.  It was therefore

     

    DECIDED – That this Council notes the suffering upon local residents as a result of this Coalition government’s cuts programme and asserts that there is an alternative to its ideologically driven attack on public services – namely the levy of a financial transaction tax on the speculative activities that have accelerated the recent enrichment of the few to the detriment of the many.

     

    The Council therefore calls upon Government to support an international Financial Transaction Tax and use the revenues from this measure to reverse ongoing shrinkage in central grants to our council.

     

    The Council further resolves to: Write to the Prime Minister, Deputy Prime Minister. Leader of the Opposition, Chancellor and Shadow Chancellor of the Exchequer, and Secretary for Communities and Local Government stating this council’s support for extending Financial Transaction Taxes.

71.

Calendar of Meetings 2015/16 pdf icon PDF 469 KB

    Additional documents:

    Minutes:

    The Interim Head of Customer and Corporate Services presented the proposed Council Calendar of Meetings for the 2015/16 Municipal Year.

     

    DECIDED – That (1) the calendar of meetings for the 2015/16 Municipal Year, as submitted, be agreed;

                (2) the Chief Executive be authorised to amend the calendar as necessary after consultation with the appropriate Cabinet/Committee Chairs.

72.

Appointments Update pdf icon PDF 471 KB

    Additional documents:

    Minutes:

    The Council considered a number of matters relating to appointments.

     

    DECIDED – That (1) Councillor Butterworth be appointed to the Board of the Leisure Trust (Link4Life) in place of Councillor Emsley;

                (2) the resignation of Councillor Emsley from the Health Overview and Scrutiny Committee be noted;

                (3) Councillor Zaheer be appointed to the Health and Wellbeing Board as Assistant to the Children Schools and Families Portfolio Holder in place of Councillor Surinder Biant who no longer holds that Assistant post.

73.

Questions from Members of the Council pdf icon PDF 46 KB

    To permit questions from Members of the Council relating to the Budget and Council Tax and other business on the agenda to Cabinet Members, Committee Chairs and representatives on Joint Authorities and Outside Bodies.

    Minutes:

    The Leader of the Council and the Finance Portfolio Holder responded to questions and remarks from Members of the Council in respect of matters related to the budget and Council Tax proposals for 2015/16.

74.

Non Domestic Rates: Discretionary Relief Policy Amendments pdf icon PDF 494 KB

    Councillor Brett will move and Councillor Farnell will second that the recommendations to approve amendments to the Non Domestic Rates: Discretionary Rate Relief Policy.

    Additional documents:

    Minutes:

    Councillor Farnell moved and Councillor Brett seconded the recommendations of the Cabinet with regard to proposed amendments to the Non-Domestic Rates: Discretionary Rate Relief Policy in accordance with amended powers available to the Council under section 47 of the Local Government Finance Act 1988.

     

    Further to the submitted report, the Council noted that the proposals of the Cabinet had been considered and noted by the Overview and Scrutiny Committee at a meeting held on 11th February 2015.

     

    DECIDED – That the Council notes and approves the amended discretionary rate relief policy attached at Appendix B to the submitted report, in particular:

    (a)  noting and approving the inclusion of Local Business Discounts Reliefs as determined by Government in the Chancellor’s Autumn Statement 2014, provided at section 5 of the Policy. discounts to include, where eligible:

    o    Retail Relief of £1,500

    o    Extension to Transitional Relief;

    (b)  noting and approving the inclusion of a Local Business Rate Discount as determined by Cabinet on 15 December 2014 and as provided at section 6.1 of the Policy:

    o    Rochdale Town Centre Business Rates Discount Scheme Pilot;

    (c)  noting and approving the inclusion of a Local Business Rate Discount as determined in appropriate cases by the Chief Executive, in consultation with the Leader of the Council and as provided at section 6.2 of the Policy.

75.

Savings Programme 2015/16 and 2016/17 pdf icon PDF 565 KB

    Additional documents:

    Minutes:

    Councillor Farnell moved and Councillor Brett seconded the recommendations for the Cabinet with regard to the Savings Programme 2015/16 and 2016/17.

     

    A submitted report of the Director of Finance noted that the Council began the budget process with a savings requirement of £51m over 2015/16 and 2016/17 to set a balanced budget; this figure had been updated as the Council considered changes to assumptions and any opportunities to reduce expenditure or increase income without impacting on service delivery or the workforce and the Government announcements on funding. The new requirement was £47.867m to be found from saving proposals.  The savings proposals as recommended the to the Council were for final approval and subsequent implementation.

     

    The report presented the proposals as had been agreed by the Council at the meeting held on 21st January 2015 for ratification and further proposals for reducing the funding gap where service delivery and workforce consultation had concluded.

     

    The Council received the minutes of the meetings of the Employment and Equalities Committee held on 28th January and 16th February 2015 and of the Overview and Scrutiny Committee meeting held on 11th February 2015 when considering the savings proposals before the Council recommended for approval.

     

    In considering this item, Members were asked to confirm consideration of the Equality Impact Assessment on all savings proposals and that they have had due regard to the impacts on all protected groups, agree the mitigation plans and actions, and that where there is a need to gather more data the Council agrees that this is a continuing duty.

     

    DECIDED – That (1) with regard to the savings proposals presented to the Council for approval, the consultation responses from staff and the trade unions; the consultation responses from the public; the Workforce Equality Impact Assessment Data; and the Equality/Community Impact Assessments be noted;

                (2) the following savings proposals be approved:-         

    Reference

    Proposal

    Decision

     

     

     

    AC003

    Reduction in contract costs for Carers Support

    Approved with minor  amendments

    AC004

    Home Improvement Agency Efficiency Savings

    Approved with minor  amendments

    CC004

    ICT Restructure

    Approved with minor  amendments

    CC006

    Customers and Corporate Services Staffing and Services structure

    Approved with amendments

    CS002

    Reduce Costs of Child and Adolescent Mental Health Services

    Approved as originally proposed with an option agreed

    CS001

    Review of Residential Short Breaks Provision for Children with Disabilities

    Approved as originally proposed with an option agreed

    ALL001

    Charging Schools for non-statutory functions

    Review on-going

    CS003

    Reduction in Children’s Residential Care Costs

    Review on-going

    CS013

    Business Support review

    Review on-going

    CS014

    Review of the Integrated Youth Justice Service

    Review on-going

    CS017

    Social Care – savings from work with Bury and Oldham

    Review on-going

    EE008

    Economy and Environment Staffing

    Approved with minor  amendments

                (3) the following savings proposals, as approved by the Council at the meeting held on 21st January 2015, be ratified:-

    Reference

    Proposal

    Decision

     

     

     

    AC001

    Recommissioning of Adult Care and Support Prevention Services

    Approved with minor  amendments

    AC002

    Reduction in Management costs

    Approved as originally proposed

    AC005

    Reduction in Management  ...  view the full minutes text for item 75.

76.

Revenue Budget 2015/16 - 2017/18 - Local Government Act 2003 Requirements pdf icon PDF 746 KB

    To consider the report of the Chief Finance Officer with regard to Local Government Act 2003 requirements.

    Additional documents:

    Minutes:

    The Council considered the report of the Chief Finance Officer, relating to the requirements under the Local Government Act 2003.

     

    Further to the submitted report, the Council was advised of the following updates:-

    • Paragraph 3.4.4 should now read “Revenue resources for 2015/16 are based on the Council’s final finance settlement announced on 4th February 2015” in place of references to the provisional settlement.  It was advised that the final settlement provided for an additional £442k resource that had been incorporated in the budget report at agenda item 11;
    • In paragraph 3.5.1, the remaining level of saving requirement within the 2015/16, 2016/17 and 2017/18 budgets was now £47.9m, and not £48.4m as shown; and
    • the concluding indication to paragraph 3.6.2 should now indicate an estimated deficit of £36.9m for 2016/17 and 2017/18, and not £37.2m as shown;

    the latter updates not impacting on the budget proposals and recommendations contained at agenda item 11. 

    The Council was required to consider the opinion of the Chief Finance Officer regarding the robustness of the budget as proposed and the adequacy of general balances and reserves prior to the setting of the budget.  It was the opinion of the Chief Finance Officer that the proposed budget is robust and that the proposed level of general balances and reserves were adequate.  An option to reduce the level of balances or reserves had not been recommended by the Chief Finance Officer given the risk assessment presented in the report, and the Cabinet had endorsed this position when setting general balances.

    DECIDED – That (1) the report be noted and the approach to general balances included in the report, including the setting of general balances at £11m for 2015/16, be endorsed.

77.

Revenue and Capital Budget and Council Tax pdf icon PDF 781 KB

    On the recommendation of the Cabinet, Councillor Farnell will move and Councillor Brett will second the revenue estimates for 2015/2016 as set out in the Budget Book and the calculations of the Council Tax for 2015/2016, together with the Capital Programme and other matters as detailed within the submitted report.

    Additional documents:

    Minutes:

    The Council considered the report of the Cabinet presenting recommendations regarding the Revenue Budget, Capital Budget and Council Tax 2015/16, together with the Pay Policy Statement and the Treasury Management Strategy Statement.

     

    The Council received the relevant minutes of the meetings of the Township Committees held between September 2014 and January 2015 when considering budget related matters, and of the Overview and Scrutiny Committee when considering similar items, up to and including, as required by Budget and Policy Framework Procedure Rule BPF1(m) the relevant minute of the meeting held on 11th February 2015 when considering the proposed Revenue Budget, Capital Budget and Council Tax 2015/16.  The meeting of the Overview and Scrutiny Committee held on 11th February 2015 had also considered and noted the proposed Pay Policy Statement and Treasury Management Strategy Statement.

     

    It was moved by Councillor Farnell and seconded by Councillor Brett that

     

    “(1)      The revenue estimates for 2015/2016 as submitted in the Budget Report, be approved.

    (2)        The decision of the Cabinet to accept the Council Tax Freeze Grant and to set the level of Council Tax increase at 0% be approved.

    (3)        It be noted that, at its meeting on 12th January 2015, the Licensing and Regulatory Committee calculated the amount of 50,744 as its council tax base for the year 2015/16 in accordance with Section 31B of the Local Government Finance Act 1992 (“the Act”), as amended by the Localism Act 2011.

    (4)        The following amounts now be calculated by the Council for the year 2015/2016 in accordance with Sections 30 to 36 of the Act:-

     

    a)

    £578,711,214.00

    being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act.

    b)

    £511,203,426.00

    being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.

    c)

    £67,507,788.00

    being the amount by which the aggregate under Section 31A(2) exceeds the aggregate under Section 31A(3), calculated by the Council, in accordance with Section 31A(4) of the Act, as its council tax requirement for the year.

    d)

    £1,330.36

    being the amount calculated under Section 31A(4), divided by the council tax base (50,744), in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year.

                 e)

              

    being the amounts given by multiplying the amount calculated in accordance with Section 31B by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular band divided by the number which in that proportion is applicable to dwellings listed in Valuation Band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amount to be taken into account for the year in respect of categories of dwellings listed in different Valuation Bands.  ...  view the full minutes text for item 77.