Agenda and minutes

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Items
No. Item

1.

Appointment of Chair 2015/16

2.

Appointment of Vice-Chair 2015/16

3.

Variation of Order of Business

    Minutes:

    In accordance with Council Procedure Rule 2.2 the Chair indicated that the items relating to Management of the Assets of Dr Chadwick's Trust would be considered following consideration of the Exclusion of Press and Public and prior to all other business contained within the agenda thereafter.

4.

Declarations of Interest pdf icon PDF 32 KB

    Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

     

    Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

     

    Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

    Additional documents:

    Minutes:

    There were no declarations of interest.

5.

Minutes pdf icon PDF 53 KB

6.

Maskew Bequest update pdf icon PDF 474 KB

    Minutes:

    The Committee considered the report of the Interim Head of Customers &

    Corporate Services which updated Members as to the position of the Charity Commission, advising that the Charity Commission had now approved the Trustees’ decision to extend the terms of the bequest to include expenditure on events and activities to engage people with the Maskew Collection, including the provision of staff to administer the collection and organise the engagement initiatives.

     

    The Committee was further advised of correspondence received from the executor of the will of the late Mrs Anne Maskew who, noting that the Committee had taken up oversight of the Bequest, indicated that she would now withdraw from her duty of overseeing delivery of the Maskew Collection and thanked the officers for their work associated with the Maskew Collection and engagement activities.

     

    DECIDED – That the report be noted.

     

7.

Norcross Scholarship Fund – Background and Process Review Proposal pdf icon PDF 480 KB

    Minutes:

    The Committee considered the report of the Head of Legal and Governance Reform which updated Members in relation to the Herbert Norcross Scholarship Fund application process and the area of benefit.  The report also identified a timetable for reviewing the application form and related processes to ensure that these are fit for purpose.

     

    DECIDED – that (1) the background, area of coverage and eligibility criteria, and current processes related to the Norcross Scholarship Fund be noted;

                (2) the proposed timescale for review of processes related to the administration of the Norcross Scholarship Fund as outlined in paragraph 3.6 to the submitted report be agreed.

     

8.

Norcross Scholarship Fund pdf icon PDF 477 KB

9.

Exclusion of Press and Public

    To consider excluding the press and public from the meeting during consideration of the following item of business in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

    Minutes:

    DECIDED – That the press and public be excluded from the meeting during consideration of the following items of business as it is likely that there would be disclosure of exempt information as outlined in Schedule 12A of the Local Government Act 1972 (as amended), namely information relating to any individual; information which is likely to reveal the identity of an individual; and information relating to the financial or business affairs of any particular person (including the authority holding that information).

     

10.

Management of the Assets of Dr Chadwick's Trust

Minutes:

The Committee considered a report of the Director of Economy and Environment which updated Members on the proposed future management of the land held by the Doctor Chadwick Trust.  The Committee was asked to note that the Council was a ‘related person’ to the Trust, and that independent advice was therefore required to be sought on several matters.  Members were invited to give consideration as to the payment of costs for such advice and noted the actions of the Council in management of the assets to date.

 

DECIDED – that (1) the recommendations for each of the assets of the Dr Chadwick Trust, as set out in Appendix 1 of the submitted report, be approved subject to confirmation from the Charity Commission as to the authority of Trustees to dispose of such assets;

            (2) the Head of Legal and Governance Reform be authorised to commission independent legal advice in relation to the respective ownerships of the plots outlined in Recommendations C, D and E in Appendix 1 of the submitted report at an estimated cost of £2,000-£2,500 and the Council be requested to bear these costs;

(3) the Head of Property Services be authorised to commission independent valuations of the plots outlined in Recommendations C, D, E and F in Appendix 1 to the submitted report at an approximate cost of £1750 plus VAT and the Council be requested to bear  these costs;

(4)  the Director of Economy and Environment submit reports to the Pennines Township Committee and to Cabinet setting out the resolutions of the Trustees and, where appropriate and necessary, seeking the formal approval of the Council to the proposals.

 

 

11.

Norcross Scholarship Fund - Applications For Assistance

Minutes:

The Trustees considered applications for assistance from the Norcross Scholarship Fund and gave a due consideration against the eligibility criteria as contained within the Trust Deed.

 

DECIDED – That applications referenced 2/15 through to 14/15, as enclosed within the submitted report, be accepted and awards of £446 be made in each instance

12.

Annual Trust Fund accounts 2014-2015