Agenda and minutes

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Items
No. Item

1.

Apologies

2.

Declarations of Interest

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

    Minutes:

    There were no declarations of interests.

3.

Urgent Items of Business

4.

Items for Exclusion of Public and Press

5.

Minutes pdf icon PDF 59 KB

6.

Health related absence reporting pdf icon PDF 145 KB

    To consider health related absence figures across the authority

    Minutes:

    The Committee scrutinised a report of the Director of Resources that provided fourth quarter and year end (2017/18) health related absence figures to Members, with an assessment against Directorate and Corporate targets.

     

    The fourth quarter health related absence figures (January – March 2018) indicated that the overall level for the Council was 2.71 days per Full Time Equivalent employee (FTE) (excluding schools staff), which was similar compared to the corresponding quarter in 2016/17 (2.72 days per FTE excluding schools). The year-end position for days lost to health related absences for 2017/18 was 9.22 days per FTE, which represented a reduction of 1.44 days compared to 2016/17 (10.66 days lost per FTE). 

     

    The report compared Rochdale’s performance against the other authorities in Greater Manchester and members of the Committee were pleased to note that Rochdale was the third best (out of 10) performing authority in 2017/18. The best two authorities in this regard were Tameside Council (6.15 days absence per FTE) and Oldham (8.38 days absence per FTE). The Committee noted that Tameside’s figure were by a long way the best in Greater Manchester and the Chair asked if there were any lessons that the Council could learn from Tameside Council in respect of their sickness absence management performance. The Chair commented upon certain variances within the report and asked if, in future reports, some narrative could be added to explain these in fuller details.

     

    Alternatives considered:

    The report forms part of the Council’s performance management process, therefore no alternatives were considered.

     

    Decision:

    1.    The Council’s Head of Human Resources Service be requested to liaise with Tameside MBC’s Human Resources Service to seek information as to the reasons behind their low levels of sickness absences.

    2.    That any variances in the report, insofar as it relates to Rochdale’s absence management figures, be accompanied by an explanatory narrative.  

     

    Reasons for the decision:

    The report provides Members of the Committee with an update of the health related absence data and the opportunity to scrutinise performance against targets.

7.

Resources and Neighbourhoods Directorate Plans 2017-18 Quarter 4 Performance Update and Directorate Plans 2018-19 pdf icon PDF 125 KB

    To consider the Resources and Neighbourhood Directorate Plans quarter four 2017/18 update reports and to consider the 2018/19 Directorate Plans for the Resources and Neighbourhoods Directorates.   

    Additional documents:

    Minutes:

    The Committee scrutinised a report of the Assistant Director (Information, Customers and Communities) detailing the progress at the end of quarter 4 (1st January 2018 – 31st March 2018) towards achievements of the targets contained in the Resources Directorate Plan 2017/2018 and in the Neighbourhoods Directorate Plan 2017/2018.

     

    In considering the element of the report that related to the Resources Directorate, members were updated on the ten actions that were still outstanding and Members were advised on the progress that was being made on all of these actions and which were due to be completed in line with revised timetables. In respect of the item relating to the ‘OD – Develop Workforce Planning’ (R17003) it was noted that this would be subject to a separate report to a future meeting of the Corporate Overview and Scrutiny Committee.  

     

    The Committee also scrutinised the Resources Directorate’s Directorate Plan 2018/19. The Directorate Plan supported the Borough’s vision to ‘grow our economy and develop our borough through co-operation and partnership, improving the lives of local people and communities’. The Plan outlines what actions the Resources Directorate will take over the coming year to support the achievement of corporate objectives.

     

    In considering the Resources Directorate’s key objectives and priorities members of the Committee asked if reports relating to the Borough’s Organisational Strategy and the Health and Wellbeing Strategy, both of which were due for submission to Cabinet for approval in 2018/19, could be presented to the Corporate Overview and Scrutiny Committee prior to a Cabinet consideration.    

     

    In considering the element of the report that related to the Neighbourhoods Directorate, members noted the two actions that were still due to be completed. It was suggested that the ‘support for the Community Safety Partnership (N17001) would be the subject of a presentation to a future meeting of the Committee. In respect of the Connected Council Programme - Phase 2, the Committee was advised that a report/presentation on this matter was due to be submitted to the Committee’s next scheduled meeting on 31st July 2018. The Chair also referred to action no. N17013 (Policy Advisor role) requesting that this matter be referred to a meeting of the Chairs and Vice Chairs of the Council’s three Overview and Scrutiny Committees for a more detailed consideration about the work relating to this post.

     

    The Committee also scrutinised the Neighbourhoods Directorate’s Directorate Plan 2018/19 which, similar to the Resources’ Directorate Plan, sought to support the Borough’s vision to ‘grow our economy and develop our borough through co-operation and partnership, improving the lives of local people and communities’. In considering the report, Members requested that the work around the developing Borough-wide Digital Strategy and the Corporate Plan be presented to the Corporate Overview and Scrutiny Committee at appropriate stages in 2018/19.

     

    Decision:

    1.    A report relating to the Borough’s Organisational Strategy which was due for submission to Cabinet for approval in 2018/19 be presented to the Corporate Overview and Scrutiny Committee, prior to a Cabinet consideration.

    2.    A report  ...  view the full minutes text for item 7.

8.

Finance Update Report pdf icon PDF 161 KB

    To consider the Council’s financial position.

    Additional documents:

    Minutes:

    The Committee scrutinised a report of the Chief Finance Officer which provided details of the 2017/18 Budget position for Capital, Revenue, Savings and Collection Fund as at the end of January 2018. The Committee was advised that the report had previously been considered by the Cabinet at its meeting on 27th March 2018, where the recommendations contained therein were approved.

     

    Alternatives considered:

    There were no alternatives considered as not reporting on the Council’s financial position would not enable sufficient monitoring and identification of variations against the plan.

     

    Decision:

    That the financial update be noted.

     

    Reason for resolution:

    Effective budget management was considered to be critical to ensuring that financial resources were spent in line with the budget and were targeted towards the Council’s priorities. Monitoring enables the early identification of variations against the plan and facilitates timely corrective action.

9.

Collection Fund Outturn Report 2017/18 pdf icon PDF 157 KB

    To update the Committee on the Council’s Collection Fund outturn position for 2017/18.

    Minutes:

    The Committee scrutinised a report of the Chief Finance Officer which provided an update on the Council’s Collection Fund outturn position for 2017/2018 and in considering this report the Committee noted that it had been previously considered by the Cabinet at its meeting on 29th May 2018 where the recommendations contained therein were approved.

     

    Alternatives considered:

    Not reporting on financial performance puts at risk the achievement of the

    Council’s Medium Term Financial Plan. Effective budget management is considered to be critical to ensuring that financial resources are spent in line with the budget and are targeted towards the Council’s priorities. Monitoring enables the early identification of variations against the plan and facilitates timely corrective action.

     

    Decision:

    That the 2017/2018 Collection Fund outturn position be noted.

     

    Reason for decision:

    The Collection Fund outturn report for 2017/18 was presented to Cabinet, on 29th May 2018, and to this Committee meeting as part of the Council’s budget monitoring process.

10.

Finance Outturn Report 2017/18 pdf icon PDF 496 KB

    To update the Committee on the Council’s Finance Outturn position for 2017/18.

    Minutes:

    The Committee scrutinised a report of the Chief Finance Officer that provided details of the Council’s financial position as at the end of 2017/2018 and in doing so the Committee noted that the report had been previously considered by the Cabinet at its meeting on 29th May 2018 where the recommendations contained therein were approved.

     

    Alternatives considered:

    Not reporting on financial performance puts at risk the achievement of the

    Council’s Medium Term Financial Plan. Effective budget management is considered to be critical to ensuring financial resources are spent in line with the budget and are targeted towards the Council’s priorities. Monitoring enables the early identification of variations against the plan and facilitates timely corrective action.

     

    Decision:

    That the report be noted.

     

    Reason for decision:

    Effective financial management is essential if the Council is to keep spending within available resources. It is vital that services make adjustments in spending to ensure that they spend in line with the approved budget.

11.

Corporate Overview and Scrutiny Work Programme 2018/19 pdf icon PDF 84 KB

    To consider a work programme for the Committee – 2018/19

    Minutes:

    The Committee considered a Work Programme for the ensuing Municipal Year.  In considering topics for study groups to be undertaken in 2018/19, the Committee was advised that the Communities, Regeneration and Environment Overview and Scrutiny Committee was planning to undertake a study into the Highways and Footpaths Improvement Programme that had recently been approved by the Cabinet, including scrutiny of the performance of the contractor, which undertook the majority of highways related works in the Borough, Balfour Beattie Limited and it was suggested that the Chair of the  Communities, Regeneration and Environment Overview and Scrutiny Committee be approached to ascertain the value of undertaking a joint study into this matter.

     

    Members also requested that further information relating to the Township Service be presented to a future meeting and the Chair advised that he was shortly due to meet with the Assistant Director (Information, Customers and Communities) and the Townships Manager to discuss the future scrutiny of Township services.

     

    Decision:

    1.    That the Committee’s Work Programme 2018/19 be noted.

    2.    The Chair of the Communities, Regeneration and Environment Overview and Scrutiny Committee be requested to undertake a joint study, with members of the Corporate Overview and Scrutiny Committee, into the Highways and Footpaths Improvement Programme that had recently been approved by the Cabinet, including scrutiny of the performance of the contractor, which undertook the majority of highways related works in the Borough, Balfour Beattie Limited.

    3.    A report relating to the Council’s Townships function be submitted to a future meeting of the Committee.

12.

GMCA Corporate Issues and Reform Overview and Scrutiny Committee