Agenda and minutes

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Items
No. Item

49.

DECLARATIONS OF INTEREST

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

    Minutes:

    Councillor Robinson declared a disclosed pecuniary interest in agenda item 11 (Minute no 58), Savings Programme 2019/20 to 2020/21 - Update Following Consultation.

     

    Councillor Robinson left the room during the discussion of this iterm.

     

50.

ITEMS FOR EXCLUSION OF PUBLIC AND PRESS

51.

MINUTES pdf icon PDF 75 KB

52.

DIGITAL STRATEGY

    For Members to receive a presentation on the Council’s Digital Strategy (Assistant Director – Information, Customers and Communities).

    Minutes:

    The Chair informed Members that the Officer due to provide the Committee with a presentation on the Digital Strategy was unfortunately unavailable. The Director for Neighbourhoods gave Members assurances that the Committee would receive the presentation at the Committees next meeting.

     

    RESOLVED

     

    That the Digital Strategy presentation be deferred to the next meeting of the Committee.

     

53.

SETTING 2019/20 BUSINESS RATES BASE pdf icon PDF 120 KB

    To consider the setting of the business rates baseline for 2019/20.

    Minutes:

    The Chief Finance Officer presented to Members a report that would be submitted to Cabinet on the 27th November 2018, outlining the setting of the Council’s Business Rates Base for 2019/2020 in accordance with the Local Government Finance Act 1988 and the Non-Domestic Rating Regulations 2013. 2. Cabinet would also be asked to approve the precept payment dates for 2019/20.

     

    Members were reminded that from 1st April 2013 the Business Rates Retention Scheme (BRRS) was introduced as part of a move to localise and stimulate business growth at a local level. Under the original BRRS the Authority paid 50% of its Business Rates income to Central Government, 1% to Greater Manchester Combined Authority (GMCA) – Fire Services, and retained the remaining 49%.

     

    It was reported that the Local Government Settlement 2017/18 had included the introduction of the 100% retention of Business Rates for identified regional pilot authorities, including Greater Manchester. The Government has confirmed that the GM pilot scheme would continue in 2019/20. Under the pilot scheme 100% of the Business Rates income was retained locally, in lieu of Revenue Support Grant and Public Health Grant. It was noted that the precept arrangement under the pilot scheme was 99% to Rochdale BC and 1% to GMCA – Fire Services.

     

    Members were informed that Cabinet had asked to recommend to Council, to be held on the 12th December 2018 a Business Rate baseline figure of £62.382m for 2019/20, subject to any changes which could result from:

     

    ·         The provisional Local Government Finance Settlement 2019/20.

    ·         The issue of the Ministry of Housing, Communities & Local Government (MHCLG) guidance on completion of the 2019/20 Business Rates baseline return (NNDR1), due in January 2019.

     

    The Chief Finance Officer informed Members that the precept dates that Cabinet would be asked to approve on the 27th November 2018, would be the 20th of the Month or the next working day if it landed on a weekend, this would replace the dates Members had in the report included within the Agenda.

     

    RESOLVED

     

    That the report be noted.

     

54.

CALCULATION OF THE COUNCIL TAX BASE FOR 2019/20 pdf icon PDF 162 KB

    To consider the statutory council tax base calculation for 2019/20.

    Minutes:

    The Chief Finance Officer presented to Members a report on the calculation of the council tax base for 2019/20, and sought the Committee’s views before it was submitted to Cabinet on the 27th November 2018.

     

    Members were informed that Cabinet would be asked to propose to Council on the 12th December 2018 that;

     

    1.       The Local Council Tax Support Scheme for 2019/20 remained unchanged.

     

    2.  The Council Tax base expressed as “Band D equivalent properties”, be recommended as 55,176 for 2019/20 (53,537 2018/19) as detailed at Appendix 1.

     

    3.    The proposed precepts payment schedule detailed in paragraph 4.3.

     

    The Chief Finance Officer informed Members that the precept dates that Cabinet would be asked to approve on the 27th November 2018, would be the 20th of the Month or the next working day if it landed on a weekend, this would replace the dates Members had in the report included within the Agenda.

     

    RESOLVED

     

    That the report be noted.

     

55.

COUNCIL TAX DISCOUNT FOR CARE LEAVERS pdf icon PDF 96 KB

    For Members to consider the Council tax discount for care leavers.

    Additional documents:

    Minutes:

    The Chief Finance Officer presented to Members a report on Council Tax Discount for Care Leavers. Members were reminded that on 1 March 2017, Rochdale Council introduced a 100% council tax discount scheme for care leavers who lived in the Borough aged 18 to 20 years. It was reported that in 2018, the Government extended Council’s corporate parenting responsibility to 25 years and to reflect this change the council tax discount scheme would be extended accordingly from 1 April 2019.

     

    It was reported that the Directors of Children’s Services across all Greater Manchester authorities were currently working on an improved offer to care leavers that included financial well-being and inclusion. All other Greater Manchester authorities had indicated that council tax discounts will be available until age 25 years.

     

    RESOLVED

     

    That the report be noted.

     

56.

COUNCIL TAX EMPTY PROPERTY CHARGES pdf icon PDF 103 KB

    For the Committee to receive a report on Council Tax Empty Property Charges.

    Additional documents:

    Minutes:

    The Committee received a report from the Chief Finance Officer on the Council Tax Empty Property Charges to come in effect from April 2019. It was reported that in April 2013, the Government had given local authorities power to determine the level of empty property discounts in dwelling classes B, C and D. That power included an option to charge a premium of up to 50% where a property had been empty in excess of two years and the council decided to introduce a 50% premium with effect from 1 April 2013. Members were informed that from the 1st April 2019, the Government was increasing the optional maximum empty property premium charge to 100%.

     

    Members were reminded that the long-term empty homes had a negative impact on surrounding homes and areas, and that while tackling empty homes would not provide a solution to the need for new homes, it was an important part of making best use of the existing housing stock.

     

    The Committee was informed that other benefits included:

     

    ·         Improving housing conditions and reducing anti-social behaviour in the vicinity of the empty properties.

    ·         Reducing pressure on the existing housing stock.

    ·         Providing opportunities for local suppliers in the property and construction trades, and on a larger scale can support training and employment by local companies carrying out any necessary renovation and building work

     

    In response to a question on the reduction of empty homes in the borough, the Chief Finance Officer informed the Committee that there had been a significant reduction over the last 10 years and the number of empty homes in the borough currently stood at 271 from 552 in 2013.

     

    RESOLVED

     

    That the report be noted.

     

57.

CAPITAL PROGRAMME 2019/20 TO 2021/22 pdf icon PDF 322 KB

    Members will consider the Capital Programme 2019/20 to 20/21.

    Minutes:

    The Committee received a report on the Capital Programme 2019/20 to 2021/2022 from the Chief Financial Officer to inform Members of the Council’s proposed Capital Programme for 2019/20 to 2021/22.

     

    The report informed Members of the proposed Capital Programme for 2019/20 to 2021/22. The proposed Capital Programme 2019/20 to 2021/22 contained details of schemes for the following years:

     

    ·         2019/20 budget of £80.940m

    ·         2020/21 budget of £54.745m

    ·         2021/22 budget of £26.365m 

     

    Members were reminded that the Capital Programme was funded from a combination of Capital Receipts, Prudential Borrowing, Invest to Save, Government Grants and Contributions, and Revenue Contributions to Capital Outlay.

     

    It was noted that some of the assumed external funding included in the programme was still subject to clarification from Government and in some cases could involve bids for funds. Cabinet was therefore being recommended that all approvals were subject to confirmation of funding allocations.

     

    Chief Financial Officer informed the Committee that Cabinet was being asked to consider delegating the approval of the allocation of the £5m Corporate Investment scheme to the Chief Finance Officer in consultation with the Leader of the Council to enable schemes to be progressed as early as possible. It was noted that the Investment Fund scheme, totalling £5m was a proposed new scheme to allow funding of schemes already in the 3 year capital programme to be brought forward to 2019/20. 

     

    RESOLVED

     

    That the report be noted.

     

58.

SAVINGS PROGRAMME 2019/20 TO 2020/21 - UPDATE FOLLOWING CONSULTATION pdf icon PDF 187 KB

    Additional documents:

    Minutes:

    Chief Financial Officer present to Members an update report on the consultation on the proposed Savings Programme 2019/20 to 2020/21. The Chair informed Members that Scrutiny had been consulted on the proposed savings as an official consultee and were receiving this report to not what Cabinet had agreed.

     

    Members were reminded that the Council was required to recommend a balanced Revenue Budget and Capital Programme 2019/20 to Budget Council and provisional budgets for 2020/21 to 2021/22. The Council was also required to set a balanced budget for 2019/20 the by 11 March 2019.

     

    It was noted that when the savings report is presented to Council on the 12th December 2018, there would be an amendment to the savings proposal for Community Centres.

     

    RESOLVED

     

    That the report be noted.

     

59.

FINANCE UPDATE REPORT 2018/19 pdf icon PDF 582 KB

    To consider the Finance Update Report – 2018/19.

    Additional documents:

    Minutes:

    The Chief Finance Officer presented to the Committee a report, which updated Members on the Council’s financial position as at the end of September 2018. It was noted that the report had been approved by the Cabinet at its meeting in September 2018.

     

    The report provided Members with details on;

     

    ·         The forecast Revenue position, was an overspend of £3.668m.

    ·         An update of the Savings target of £0.507m, as part of the Revenue budget 2018/19, highlighting a current balance to address of £0.150m.

    ·         An update on additional Adult and Children’s Social Care funding mentioned in the Chancellor’s Autumn Budget.

    ·         An update on the Health & Social Care Pool Budget position.

    ·         Forecast Capital expenditure of £82.1m after re-phasing of £2.684m.

    ·         The Treasury Management update

     

    Members were reminded that effective financial management was essential if the Council was to keep spending within available resources. It was noted that it was vital that services made adjustments in spending to ensure that they spent in line with the approved budget.

     

    The Assistant Director for Children’s Social Care was invited to the Committee again

    to provide Members with an update on how her service was planning to reduce its predicted overspend.

     

    RESOLVED

     

    That the report be noted.

     

60.

COLLECTION FUND 2018/19 pdf icon PDF 185 KB

61.

LOCAL GOVERNMENT & SOCIAL CARE OMBUDSMAN ANNUAL REVIEW 2017-18 pdf icon PDF 101 KB

62.

SCHOOLS OUTTURN - REPORTABLE SURPLUS REVIEW pdf icon PDF 103 KB

63.

WORK PROGRAMME 2018/2019 pdf icon PDF 81 KB

64.

EXCLUSION OF PRESS AND PUBLIC

    To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

    Minutes:

    RESOLVED

     

    That the Press and Public be excluded from the meeting during consideration of the following item of business, in accordance with the provisions of Section 100A (3) of the Local Government Act 1972, as amended.

     

65.

INSURANCE CLAIMS REPORT 2017/18

Minutes:

The Council’s Risk Manager provided Members with a report on data and trends in relation to the Council's insurance claims, and was presented to the Committee for information.

 

The report informed Members of the impact on potential costs from the work of the Insurance Team and to increase awareness of trends in claims over recent years.

 

RESOLVED

 

That the report be noted.