Agenda and minutes

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No. Item




Declarations of Interest

    Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   


    There were no declaration of interests.



Items for Exclusion of Public and Press


Minutes pdf icon PDF 87 KB


Health Related Absence Reporting pdf icon PDF 121 KB

    For the Committee to receive a report om Health Related Absence.


    The Committee received a report from the Assistant Director (Legal, Governance and Human Resources) on the second quarter health related absence figures.


    It was reported that the first quarter health related absence figures (April – June 2018) indicated that the overall level of sickness absence for the Council was 2.22 days per FTE, and it stood at 2.07 days per FTE in the second quarter (July - September 2018).


    Members noted that the total days lost for April to September 2018 was 4.51 days per FTE, compared to 4.59 days lost in the same period in 2017/18.


    Members were provided with an update on benchmarking sickness absence monitoring with other Council’s, in particular Tameside. It was reported that contact with Tameside had been made with the Officers looking at how Tameside had achieved the levels of sickness absence they had. It was report that one key difference between Rochdale and Tameside was the difference in sick pay between the Council’s. Members held a discussion with the Officer around terms and conditions for staff and key pressure areas for services and how staff were supported.





    That the report be noted.



1st & 2nd Quarter Corporate Complaints pdf icon PDF 114 KB

    The Committee is asked to consider corporate complaints received in the 1st and 2nd quarters of 2018/19.

    Additional documents:


    The Director of Neighbourhoods provided Members with a summary of corporate complaints and compliments received during the first and second quarters of 2018/19 (April – September 2017).


    Members were reminded that part of the Council’s performance management process was to ensure the Authority’s ambition to continuously improve services was realised, and actions or decisions may need to be taken to maintain improvement.


    In considering the report Members noted that there had been a slight increase in the number of complaints for the first six months of 2018/19, compared with the corresponding period, but Members noted that 36% of complaints were found to be not upheld.


    The reported noted that complaints provided the Council with valuable feedback to develop and improve its services to meet the needs of our customers. Members were presented with a number of examples of changes made by services in response to feedback from residents during this reporting period.


    In response to Members questions around the increase in the volume of Highways complaints from quarter 1 to quarter 2 and the number of complaints received regarding bulky waste collections, Members were informed that they would be given a written response




    1) That the report be noted. 2) That Members receive a written response to questions around the increase in the volume of Highways complaints from quarter 1 to quarter 2 and the number of complaints received regarding bulky waste collections


Resources and Neighbourhoods Directorate Plans 2018-19 Quarter 3 Performance Update pdf icon PDF 140 KB


Collection Fund 2018/19 pdf icon PDF 184 KB

    To consider the Council’s Collection Fund 2018/19.

    Additional documents:


    The Committee received a report from the Chief Finance Officer who updated Members on the Council’s Collection Fund outturn position for 2018/2019. The Committee was advised the figures were as at the end of November 2018.


    It was reported that the Collection Fund Position for 2018/19 was a forecast as a surplus of £6.702m, comprising: £4.113m surplus relating to Business Rates; and £2.589m surplus relating to Council Tax. The Council’s share of the forecast 2018/19 Collection Fund outturn surplus is £6.305m.




    That the report be noted.



Finance Update Report 2018/19 pdf icon PDF 526 KB

    To consider the Finance Update Report – 2018/19.

    Additional documents:


    The Chief Finance Officer presented to the Committee a report, which updated Members on the Council’s financial position as at the end of September 2018. It was noted that the report had been approved by the Cabinet at its meeting in September 2018.


    The report provided Members with details on;


    ·         The forecast Revenue position, which was an overspend of £3.029m.

    ·         An update of the Savings target of £0.507m, as part of the Revenue budget 2018/19, highlighting a current balance to address of £0.150m.

    ·         An update on additional funding relating to the surplus on the National Business Rates Levy Account.

    ·         An update on the Health & Social Care Pool Fund, including a recommendation relating to a 50/50 sharing of any funding shortfall for the 2018/19 as at 31st March between the Council and the Clinical Commissioning Group (CCG).

    ·         Forecast Capital expenditure of £76.375m after re-phasing of £5.761m.


    The Assistant Director for Children’s Social Care was invited to the Committee again to provide Members with an update on how her service was planning to reduce its predicted overspend. It was noted that the overspend had increased but this was in line with what other authorities were experiencing


    Members were informed that the The Secretary of State for Housing, Communities and Local Government had announced on 13th December that there was a one year only surplus of £180m on the National Business Rates Levy Account which would be distributed to all Councils, according to need. It was reported that Rochdale’s share of this additional funding was £0.926m. The fund was expected to be received in 2018/19 and Rochdale’s share would be used to mitigate pressures in Children’s Services.




    That the Financial update report be noted.