Consideration was given to a report of the Cabinet Member for Environment and Facilities / Director of Neighbourhoods which sought approval of an Interim Procurement Strategy for the Replacement of the Council’s Vehicle Fleet. 

Alternatives considered

Extend the retention of existing fleet and be subject to GM ULEZ charges which would also contravene RBC Carbon Reduction Policy

RESOLVED

1.    That the EM VRP Group proceed with the formal procurement of the vehicle fleet supply contracts as detailed in Appendix 1 to the report.

2.    That the Director of Neighbourhoods, following endorsement by the Portfolio Holder for Climate Change & Sustainability alongside the Portfolio Holder for Environmental Management, Facilities Management and Properties be delegated to approve any developments and amends to the current Vehicle Procurement Strategy for vehicle, plant and related machinery replacements detailed above.

3.    That the Director of Neighbourhoods, in consultation with the Cabinet Members for Environmental Management, Facilities Management and Properties alongside the Portfolio Holder for Highways and Housing be delegated authority to conduct the procurement and award and enter into the contracts set out in this report and all other necessary or ancillary agreements with the successful bidder(s) for this year’s replacement schedule and future years up until and including the 2023/24 scheduled replacements.

4.    That the Director of Neighbourhoods be delegated authority for any non-strategic amends to the replacement programme and schedule in terms of vehicle requirements and specifications in conjunction with Corporate Finance as part of the council’s normal budget setting process.

Reason for resolution

To ensure the authority contributes to its carbon reduction and emissions targets as well as avoiding the financial pressures that would come into effect for non-compliant vehicles used as part of our activities when the GM ULEZ charges come into effect.