Issue - meetings

Bulk Printing Procurement

Meeting: 01/12/2020 - Cabinet (Item 79)

Bulk Printing Procurement

To consider the attached report of the Cabinet Member for Corporate Delivery / Chief Finance Officer.


Cabinet considered the report of the Chief Finance Officer which advised that the current bulk print and mail contract for Revenues and Benefits and Payroll Services expires on 31 December 2020 and that a new contract needs to be procured.  


Alternatives considered:

The Council could chose to print correspondence in-house, but this would require: additional staffing resource; the purchase and maintenance of bulk print machines; additional software and ICT costs; premises to run such an operation and a contract with a postal delivery company.



1.    That approval be given to commence a procurement using a minicompetition against a Government approved framework.  In this case a framework from Crown Commercial Services for the  bulk print and mail contract for Revenues and Benefits and Payroll Services;


2.    That the Director of Resources, in consultation with the Cabinet Member for Finance and Director of STaR Procurement, be authorised to conclude and agree the contract awards, following the completion of the procurement exercise. 


Reasons for the Decision:

The current print and mail contract commenced in July 2017 and is due to expire on 30 December 2020.  Discussions have taken place with STaR Procurement and they are recommending using a mini-competition against a Crown Commercial Services framework.   


These services are required to allow the Council to issue correspondence in relation to Council Tax, Business Rates, Housing Benefits, Local Council Tax Support, Corporate Debt, Adult Care Financial Assessments and Payroll.