Agenda and minutes

Venue: Rochdale Town Hall, The Esplanade, Rochdale, OL16 1AB. View directions

Contact: Alison James  Michael Garraway

Items
No. Item

50.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Farnell and Councillor Martin

51.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interest.

52.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

There were no urgent items of business.

53.

Minutes pdf icon PDF 64 KB

To consider the Minutes of the meeting of Cabinet held on 14th September 2017.

Minutes:

Decision: That the minutes of the meeting held on 14th September 2017 be

approved and signed by the Chair as a correct record.

54.

Food and Feed Service Plan 2017-18 pdf icon PDF 126 KB

To present the annual review of Council’s Food and Feed Service Plan.

Additional documents:

Minutes:

Cabinet considered the report of the Director of Public Health and Wellbeing which presented the annual review of the Council’s Food and Feed Service Plan. It identified the scope and demands on the Service, provided details of last year’s performance and detailed the way in which the Service proposed to continue to meet the Food Standards Agency’s mandatory guidance on inspection frequency. The report also proposed to introduce two new discretionary fees and charges in relation to two aspects of food hygiene

 

Alternatives considered:

 

No alternatives were considered, the Authority is obliged to produce an annual Food and Feed Service Plan.

 

Decision:

 

1.         That the Service Plan as set out in Appendix 1 of the report be approved as the Food and Feed Service Plan for 2017-18;

2.         That the Food Standards Agency letter dated 5 May 2017, set out in Appendix 2 acknowledging that the action plan has been fully implemented and thanking staff for the action taken to address the recommendations be accepted;

3.         That the introduction of two new discretionary fees and charges as set out in section 5 of the report relating to charges for food hygiene rescoring revisits and charges for bespoke advisory visits, be approved for implementation with effect from 1 January 2018 onwards.

 

Reason for decision:

 

It is a requirement of the Framework Agreement with the Food Standards Agency that local Food Authorities review their performance on an annual basis. Rochdale Borough Council has traditionally chosen to do so by submitting the Food and Feed Plan for consideration by Elected Members at Cabinet.

 

There are two new developments across the Greater Manchester (GM) region which the 10 GM authorities propose to introduce and implement to ensure consistency across the region and therefore two new discretionary fees and charges in relation to two aspects of food hygiene matters were proposed.

 

Eligible for call in - no

 

55.

The Need for Extra Year 7 School Places 2017- 2027 pdf icon PDF 145 KB

To present information on school Place Planning from 2017 to 2027 for secondary school places.

Additional documents:

Minutes:

The Cabinet considered the report of the Director of Children’s Services which presented information on School Place Planning from 2017 to 2027 for secondary school places and the need for extra Year 7 places for the period 2017 – 2027.

 

Alternatives considered:

 

The case was clear for the need for two extra secondary schools. Given the limited options, the acceptance of a local trust was considered to be the preferred choice. The option was to go out to tender with Multi Academy trusts nationwide. Extra capacity was needed for 2019 and 2023/24 and would also be needed in the intervening years to enable in-year moves. Current spare capacity had been 4-6 FE across the Borough and even with spare capacity, local pressures had still been felt. Above the extra two schools all secondary schools would need to be approached to provide extra capacity.

 

Decision:

 

1.    That the opening of a consultation on the provision of additional Year 7 places for 2017 – 2027 as detailed within the submitted report be approved.

 

Reason for decision:

 

Each Local authority has a statutory duty to secure a sufficient number of school places in their area and the proposals set out within the report for consultation purposes seek to address the need for extra Year 7 places for the period 2017 – 2027.

 

Eligible for call in – no

56.

The Need for Extra Primary School Places 2017- 2020 pdf icon PDF 161 KB

To set out proposals to address the need for extra Reception and Year 1-6 places up to September 2020.

Additional documents:

Minutes:

The Cabinet considered the report of the Director of Children’s Services which set out proposals to address the need for extra Reception and Year 1-6 places up to September 2020.

 

Alternatives considered:

 

In the last few years, 24 of the 69 Primary Schools have taken bulge years or increased their Published Admission Number. The majority of these have had either internal restructuring or major building carried out. All extra classes were being discussed with Head teachers and Governing bodies.

 

Decision:

 

1.    That the opening of a consultation on proposals to address the need for extra Reception and Year 1-6 places up to September 2020 as detailed within the submitted report be approved.

 

Reason for decision:

 

Each Local Authority has a statutory duty to secure a sufficient number of school places in their area and the proposals set out within the report for consultation purposes seek to address the need for extra Reception and Year 1-6 places up to September 2020.

 

Eligible for call in – no

57.

Proposed Local Positive Recruitment Criteria Policy pdf icon PDF 514 KB

To provide details of the Council`s proposed Local Positive Recruitment Policy, which is an amendment to the Council`s Recruitment and Selection Policy, for consideration and approval.

Minutes:

The Cabinet considered the report of the Director of Resources which provided details of the Council`s proposed Local Positive Recruitment Policy, which is an amendment to the Council`s Recruitment and Selection Policy, for consideration and approval.

 

Alternatives considered:

 

The Council could decide not to implement the policy however this would potentially impact on its ability to meet its commitment to improve the prosperity of the residents of the Borough.

 

Decision:

 

1.    That the Rochdale Residency Criteria Statement (detailed in appendix 1 to the submitted report) be approved and applied to entry posts i.e. lower graded jobs at Grades 1 to 3.

 

Reason for decision:

 

The proposed Local Positive Recruitment Policy was presented for consideration and approval.

 

Eligible for call in - no

 

 

 

58.

Exclusion of Press and Public

To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

Minutes:

Decision:

 

That the Press and Public be excluded from the meeting during consideration of the following items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

 

Reason for Decision:

 

Should the press and public remain during the debate on these items there may be a disclosure of information that is deemed to be exempt under Schedule 12A of the Local Government Act 1972.

59.

Multi Functional Device (MFD) Tender

To present options relating to the Multi-Functional Device (MFD) tender process.

Minutes:

The Cabinet considered the report of the Director of Neighbourhoods which provided options for the renewal of the Council’s Multi-Functional Device (MFD) contract and recommending that the Council enters into a contract in conjunction with Stockport MBC from an existing Crown Commercial Framework via STAR Procurement.

 

Alternatives considered:

 

The Council could initiate its own mini tender but this but would require repetition of work already undertaken by STAR Procurement and Stockport MBC and does not give Rochdale Council any additional benefits by doing so.

 

The Council could enter into a direct contract with the current supplier provided justification could be made and a financial saving clearly demonstrated. However, this route had the potential of being challenged by other suppliers and was therefore not recommended and discounted as an option.

 

Decision:

 

1.         That the procurement of a provider for Multi-Functional Devices (MFDs) from Crown Commercial Framework RM3781, Lot2, in conjunction with Stockport MBC, be approved;

2.         That the Director of Neighbourhoods in consultation with Cabinet Member for Corporate and Resources be authorised to accept the outcome of the tendering process;

3.         That the Assistant Director – Legal, Governance and Workforce be authorised to advise appropriate Council services and execute such legal documents on behalf of the Council to ensure the delivery of this tender.

 

Reasons for decision:

 

The Council requires Multi-Functional Devices to operate efficiently and conduct its business. Using Crown Commercial Framework RM3781, Lot 2, the Council has assurance in place around the suppliers and capability of the equipment to meet the Council’s requirements. Working in conjunction with another Greater Manchester Authority provides a better commercial opportunity for suppliers and can potentially achieve a better economic outcome for the Council. Also, to enable the procurement process to progress in accordance with the published procurement timetable and for key decision to be made.

 

Eligible for call in - yes

 

 

 

 

60.

Community Centres Funding Project - Progress Report

To present a progress report on the Community Centres Funding Project.

Minutes:

The Cabinet considered the report of the Director of Economy which set out the progress made on the Community Centres Funding Project, which was approved by Cabinet on 6th June 2016. The report outlined the financial commitments to date, described the nature of works undertaken and recommended that the funding be extended for a further year to ensure that a sufficient budget existed to complete the project.

 

Alternatives considered:

 

Members could decline to extend the funding available for the project, in which case the funds made available to date could be insufficient to complete the project.

 

Decision:

 

1.    That the report and the progress made on the funding project to date be noted;

2.    That the extension of the project into 2020/21, and the notional earmarking of up to a further £250,000 from the 2020/21 planned maintenance budget be approved.

 

Reason for decision:

 

It was possible that total spend on the project would exceed the £1m already approved for the Community Centres Funding Project. The approval of a £250k extension to the project in 2020/21 should make sufficient funds available to undertake works at all the Centres in scope.

 

Eligible for call in - yes

61.

Regeneration Sites Programme Update

To present an update on the Councils Regeneration Sites Programme.

Minutes:

The Cabinet considered the report of the Director of Neighbourhoods which provided an update on the programme of Council owned sites, which was approved by Cabinet in June 2013 for new build housing development.

 

Alternatives considered:

 

The main alternative to a proactive approach from the Council was to permit the market to determine how housing was developed in the Borough, or to rely on the private sector to bring forward housing sites at the pace required to meet agreed local housing needs as set out in the Core Strategy.  This could result in the national policy requirement to support planning proposals for housing on sites which were unsustainable and conflict with or undermine the Council’s wider planning and regeneration strategy. 

 

Decision:

 

1.    That the report be noted;

2.    That Officers be authorised to continue to identify options for the disposal of the 11 Council owned sites remaining from the programme as detailed in paragraph 4.6 of the submitted report.

 

Reason for decision:

 

To continue with the regeneration sites programme in order to bring forward brownfield Council owned sites for new build development.

 

Eligible for call in - yes

 

 

 

 

 

62.

Proposed Housing Delivery Joint Venture with Greater Manchester Housing Providers

To present information relating to a proposed Housing Delivery Joint Venture with Greater Manchester Housing Providers

Minutes:

The Cabinet considered the report of the Director of Neighbourhoods which provided details of proposals to enter into a Joint Venture with Greater Manchester Housing Providers (GMHP) which had the potential to deliver an additional 4,000 new affordable homes across Greater Manchester over the next 10 years.

 

Alternatives considered:

 

An alternative would be not to enter into a Joint Venture with Greater Manchester Housing Providers (GMHP) but this would not bring the benefits that being part of the Joint Venture could provide.

 

Decision:

 

1.    That the report be noted:

2.    That the Director of Neighbourhoods be authorised to undertake further work to reach an agreement for the implementation of a proposed housing delivery Joint Venture with the Greater Manchester Housing providers;

3.   That the Council owned sites, that remained from the Regeneration Sites Programme agreed in June 2013 as detailed within the report be included in the negotiations;

4.    That a further report be submitted to Cabinet outlining the results of the negotiations in respect of the Joint Venture and seeking specific approval for delegation for the disposal of the identified sites;

5.    That it be noted that the Council also plans to initiate a Compulsory Purchase Order (CPO) programme across the Borough. The programme would address long term empty properties and undeveloped derelict land where owners have been unwilling and/or unable to take action to improve the condition and further action was required. The programme could potentially increase the number of sites to include within the Joint Venture.

 

Reasons for decision:

 

The Joint Venture would be with all ten GM authorities and linked to an overall GMCA objective to establish a Joint Venture (JV) with GMHP. It was crucial that Rochdale Council was part of the JV in order to accelerate growth and increase residential development including the delivery of affordable homes.

 

Being part of the Joint Venture would allow more affordable homes to be delivered above and beyond the existing Homes and Communities Agency Affordable Homes Programme.

 

The Joint Venture would enable the Council to opt to sell the land for a capital receipt or invest as equity depending on the objectives of the development.

 

Investing Council land would give delivery certainty and control over the sites and influence over the design/mix and contribution to wider regeneration initiatives

The Joint Venture could deliver an agreed programme of sites and may unlock development of sites which otherwise would not be built out for a long period of time.

 

A number of Council Owned sites still remained from the Regeneration Sites Programme agreed in June 2013.

 

Eligible for call in - yes

 

63.

Cherwell Centre Lease & Development of Cherwell Village Apartments

To present details of the arrangements relating to the Cherwell Centre Lease and proposed development of Cherwell Village Apartments.

Minutes:

The Cabinet considered the report of the Director of Adult Care which informed Members that Adult Social Care had been working with providers to increase the options for accommodation with care/support for all service users. As a consequence, a unique opportunity had arisen in relation to the Cherwell Centre in Heywood and some adjoining land. The proposal would expand the current services available from the site thereby providing increased community, social and economic benefits and reducing the cost of Adult Social Care services.

 

Alternatives considered:

 

Cabinet could decide not to approve the proposals. This could reduce the potential to achieve additional community benefits, improved quality of life for vulnerable people and cost savings for Adult Social Care.

 

Decision:

 

1.    That the surrender of the existing lease for Area 2 and the granting of a new 99 year lease at a reduced market value for both areas 1 and 2 as detailed within the report be approved;

 

2.    That the prudential borrowing of £1,530k (plus any accrued interest) to provide a loan to fund the development of the Cherwell Village Extra Care apartments on the land marked as Area 1 on the map in Appendix 1 of the report be approved.

 

Reasons for decision:

 

As part of its commissioning intentions and its market shaping responsibilities under the Care Act, Adult Care had been working with providers to develop alternative options for accommodation and accommodation with care/support for all service users. One of the alternative options was the development of Extra Care Housing for the 18-64 age range as well as for people aged 65 and over.

 

A unique opportunity had arisen in relation to the Cherwell Centre in Heywood and some adjoining land to develop an Extra Care unit that would increase the quality of life and independence of service users and increase the community benefits arising from the Cherwell village complex. By supporting service users to be fully engaged in their local community and by meeting their social inclusion needs at no cost to Adult Care the proposal could reduce the future costs of service provision.

 

In order for the development to take place it was necessary for the Council to invest in the proposal through the provision of a lease at a reduced rate and a loan to enable the scheme to go ahead.

 

Eligible for call in - yes