Agenda and minutes

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Contact: Alison James  01706 924711

Items
No. Item

1.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for Absence were received from Councillor Rowbotham.

2.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interest.

3.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

There were no urgent items of business.

4.

Minutes pdf icon PDF 119 KB

To consider the Minutes of the meeting of Cabinet held on 18th March 2019.

Minutes:

Resolved:

 

That the minutes of the meeting of Cabinet held on 18th March 2019 be approved and signed by the Chair as a correct record.

5.

Appointment of the Property Growth Fund Sub-Committee for 2019/2020 pdf icon PDF 92 KB

To appoint the Property Growth Fund Sub-Committee for 2019/2020.

Minutes:

Cabinet considered the report of the Director of Resources which requested that Members be appointed to the Property Growth Fund Sub-Committee for the 2019/2020 Municipal Year.

 

Alternatives considered:

 

Not to appoint the Sub-Committee could result in delays in decision making.

 

Resolved:

 

1.    That Councillor Daalat Ali, Councillor Brett and Councillor Rowbotham be appointed to the Property Growth Fund Sub-Committee for 2019/2020.

 

2.    That the quorum of the Sub-Committee be 3 Members.

 

3.    That any Cabinet Member who is not appointed to the Sub Committee be able act as a substitute on the Sub-Committee.

 

Reasons for the decision:

 

It was for Cabinet to appoint the Members of the Property Growth Fund Sub-Committee.

 

It was suggested that any Cabinet Members who is not appointed to the Sub Committee be able to act as a substitute to enable more flexibility and limit risk to timely and effective decision making.

 

Eligible for call in – no

 

 

6.

Site for New Special Free School pdf icon PDF 107 KB

To consider a potential site for a new Special School.

Minutes:

Cabinet considered the report of the Director of Children’s Services which advised that a bid was submitted from the authority to the DfE for a centrally funded new Special Free School. The authority had been notified of the successful outcome and the DfE Free School Directorate want to discuss Heads of Terms on the proposed disposal of land for the site of the new school.

 

Members of the Cabinet were asked for their views on the short list of possible sites named for the school and feedback from Members showed that a new special free school on the site of Heywood Sports Village, in an area currently unused because of sub-surface rubble, was the preferred option.

 

Alternatives considered:

 

Alternative sites were examined and the two sites named were chosen on the basis they best meet the specific criteria for the school though the Heywood Sports Village is considered to be the more suitable of the two.

 

Projections of financial costs of out of borough Independent and non-maintained placements show, that without the new school and with the projected pupil populations, the estimated costs of these placements will increase from 8% of the High Needs budget to 20% of the budget within 8 years.

 

Resolved:

 

1.    That approval in principle be given to the disposal of a parcel of land at Heywood Sports Village, by way of a 125 year lease, as the preferred option for a new Special Free school, subject to the agreement of Sport England as a statutory consultee on the development process and subject to all necessary due diligence being undertaken to ensure the site is fit for the purpose of a Special Free School.

 

2.    That approval in principle be given to the disposal of the alternative site at Bullough Moor playing fields, by way of a 125 year lease, in the event that Sport England is unwilling to support the site at Heywood Sports Village. This would be subject to all necessary due diligence being undertaken to ensure the site is fit for the purpose of a Special Free School. If this option was chosen it was noted that the current community playing fields would also need to be shared with Woodlands Primary School.

 

3.    That authority be delegated to the Assistant Director - Resources (Legal, Governance and Workforce) to carry out the necessary legal due diligence on the preferred site and, if necessary, on the alternative site.

 

4.    That authority be delegated to the Director of Economy to negotiate the Heads of Terms for the disposal of the preferred site or, if necessary, the alternative site.

 

5.    That it be noted that a further report will be submitted once the due diligence exercise had been completed and the proposed Heads of Terms had been negotiated.  

 

Reasons for the decision:

 

A site of approximately 1 to 1.4 Hectares was needed for a Special School Site.

 

Special Schools in particular need additional parking and direct drop off access to give a door to door service to  ...  view the full minutes text for item 6.

7.

Finance Outturn Report 2018/19 pdf icon PDF 583 KB

To consider the Finance Outturn Report for 2018/19.

Additional documents:

Minutes:

Cabinet considered the report of the Director of Resources which informed Cabinet of the Council’s final outturn financial position as at the end of 2018/19.

 

Alternatives considered:

 

Not reporting on financial performance puts at risk the achievement of the Council’s Medium Term Financial Plan. Effective budget management was critical to ensuring financial resources are spent in line with the budget and were targeted towards the Council’s priorities. Monitoring enabled the early identification of variations against the plan and facilitated timely corrective action.

 

Resolved:

 

1.    That the final 2018/19 outturn positions for Revenue, Savings and Capital as at the end of 2018/19 be noted;

 

2.    That the transfer from the Equalisation Reserve as detailed in 4.1.2. of the report be approved;

 

3.    That the Budget Carry Forward requests detailed in 4.1.3. of the report be noted;

 

4.    That the final Health & Social Care Pool Budget position and contribution from the Equalisation Fund as detailed in section 4.3. of the report be noted;

 

5.    That the net Capital budget increase of £7.121m as shown in section 4.5.1. of the report be noted;

 

6.    That the Capital re-phasing of £12.365m detailed in section 4.5.2. of the report be noted;

 

7.    That the reported Capital underspends of £0.296m by Services detailed in 4.5.3. of the report be noted;

 

8.    That the final position for Treasury Management as detailed in Appendix G. of the report be noted;

 

Reasons for the decision:

 

Cabinet Members should be kept updated on the financial position of the authority, as effective budget management is critical to ensuring financial resources are spent in line with the budget and are targeted towards the Council’s priorities. Monitoring enables the early identification of variations against the plan and facilitates timely corrective action.

 

The report focuses on the final position as at the end 2018/19. 

 

Eligible for call in – no

8.

Collection Fund Outturn Report 2018/19 pdf icon PDF 265 KB

To consider the Collection Fund Outturn Report for 2018/19.

Additional documents:

Minutes:

Cabinet considered the report of the Director of Resources updated Cabinet on the Collection Fund outturn position for 2018/19.

 

The Collection Fund outturn position for 2018/19 was a surplus of £6.818m, comprising:

           £4.044m surplus relating to Business Rates;

           £2.774m surplus relating to Council Tax;

 

The Council’s share of the 2018/19 Collection Fund outturn surplus was £6.367m.

 

Cabinet thanked Officers for their work on the results that had been achieved with the collection fund.

 

Alternatives considered:

 

Not reporting on financial performance puts at risk the achievement of the Council’s Medium Term Financial Plan. Effective budget management was critical to ensuring financial resources are spent in line with the budget and were targeted towards the Council’s priorities. Monitoring enabled the early identification of variations against the plan and facilitated timely corrective action.

 

Resolved:

 

1.    That the Collection Fund outturn report for 2018/19 be noted as part of the budget monitoring process.

 

Reasons for the decision:

 

The Collection Fund outturn report for 2018/19 was presented to Cabinet for noting as part of the budget monitoring process.

 

Eligible for call in – no

9.

Delegated Approval Report 2018/19 pdf icon PDF 141 KB

To considered the Delegated Approval Report for 2018/19.

Minutes:

Cabinet considered the report of the Director of Resources which provided details of approvals of spend under delegated powers, Financial Regulations 2a and 2d, in relation to Revenue and Capital Schemes funded by additional grants or income during 2018/19.

 

Alternatives considered:

 

Disclosing delegated approvals of spend by Director and Cabinet Members is required to comply with the Council’s Financial Regulations, and confirms the increased financial resources received to fund additional expenditure.

 

Resolved:

 

1.    That the spend under delegated powers made by Services during 2018/19.

 

Reasons for the decision:

 

Financial regulations require a retrospective report be made to Cabinet providing a summary of the schemes that have been approved where delegated powers are exercised.

 

Eligible for call in – no

10.

Exclusion of Press and Public

To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

Minutes:

Resolved:

 

That the Press and Public be excluded from the meeting during consideration of the following two items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

 

Reason for Decision: Should the press and public remain during the following items of business there may be a disclosure of information that is deemed to be exempt under Part 3 of Schedule 12A of the Local Government Act 1972.

11.

Proposed Housing Delivery Joint Venture with Greater Manchester Housing Providers

To consider a proposal to enter into a Housing Delivery Joint Venture with Greater Manchester Housing Providers.

Minutes:

Cabinet considered the report of the Director of Neighbourhoods which advised that in 2017, Cabinet accepted the recommendations of a report on the possibility of the establishment of a Joint Venture company between the Greater Manchester Combined Authority and ten of the members of the Greater Manchester Housing Providers organisations. This report was attached at Appendix 1.

 

The report also recommended that a further report be submitted to Cabinet outlining the result of the negotiations in respect of the Joint Venture and seeking specific approval for delegation for the disposal of the identified sites.

 

Since the 2017 report, the Joint Venture company structure had been finalised and the company, trading as Hive Homes, had been established.

 

The aims of the Joint Venture are to accelerate delivery of for-sale homes across Greater Manchester and to recycle those profits back into the delivery of affordable housing through the Registered Providers. The Joint Venture, with Greater Manchester Combined Authority (GMCA) funding, is one way in which a cross-boundary effort can be made to bridge the gap between the homes Greater Manchester needs and current delivery, as well as ensuring profits are recycled back into affordable housing rather than going to shareholder dividends.

 

The Council has explored delivery of various sites across the borough with Hive Homes. The outcome of this work is that a site on the Langley estate at Stainton Drive was identified as the most financially viable and strategically beneficial option. A site plan was appended to the report.

 

Alternatives considered:

 

To not dispose of the land, which would result in the loss of a capital receipt and would not deliver new homes.

 

To dispose of the site to a private sector developer. This would result in new homes, but none of the benefits identified within the report.

 

Resolved:

 

1.     That the benefits of delivering housing through the Joint Venture as detailed within the report be noted;

 

2.     That the Variation of the Land Pooling Agreement to provide for the inclusion of The Riverside Groups Limited’s land at Stainton Drive be approved;

 

3.     That the acquisition by the Council of the same land from The Riverside Group Limited for the amount detailed in the report be approved;

 

4.     That the onward disposal of the same land to Hive Homes by way of [a freehold disposal on terms to be agreed by the Council and Hive Homes, for the amount detailed in the report plus the overage agreement as detailed in paragraph 1.9. of the report be approved;

 

5.     That authority be delegated to the Assistant Director of Resources (Legal, Governance and Workforce) to undertake and complete all legal documentation in connection with the recommendations.

 

6.     That authority be delegated to the Director of Economy (Estates & Asset Management) to negotiate the terms of disposal to Hive Homes.

 

 

Reasons for the decision:

 

The recommendations were presented in order to accelerate housing delivery and generate a capital receipt which could be reinvested on the Langley estate through the Land Pooling Agreement mechanism with The  ...  view the full minutes text for item 11.

12.

Community Centres - Capital Finance

To provide an update on the current position with Community Centres and capital funding.

Minutes:

Cabinet considered the report of the Director of Economy which updated members on the progress of the Community Centres Funding Project and, in view of the Council’s current financial pressures, provided members with the opportunity to review previous decisions and the future of the project.

 

Appended to the report was an Equality Impact Assessment which outlined action to be taken should any of the alternative options be selected.

 

Alternatives considered:

 

i.             Continue with the project as planned. A further capital sum in the region of £300k might be required.

 

ii.            Terminate the project at this point, continuing only with those works contractually committed or which have been discussed and promised to the tenants. The Council has no obligation to undertake works at any of the four centres affected.

 

iii.           Suspend any further activity until further notice. In view of the wider consideration of community buildings being undertaken through the Community Buildings Review, Members may consider it advisable to suspend any further expenditure until strategic decisions have been made about the relationship between the Council and community centres.

 

iv.           For the remaining four centres either a) possibly downgrade the criteria of the work to health and safety issues only, or b) cap the amount the Council is prepared to pay for each remaining centre.

 

Resolved:

 

1.     In view of the wider consideration of community buildings being undertaken through the Community Buildings Review, that the project be terminated and that only the work that is contractually committed or which have been discussed and promised to the tenants be completed.

 

2.     In view of the decision at 1, above and in light of the recommendations of the Equality Impact Assessment, that Officers be requested to meet with individual centres to discuss the likely impact of the proposals.

 

Reasons for the decision:

 

Due to the extent of the costs of the community centres funding project and the changing position and pressures with Council finances, members may wish to reconsider the future of its commitment to the project.

 

On the initiative of the Council Leader, officers, led by the Director of Resources in liaison with Members, are undertaking a Community Buildings Review which is ongoing. Pending the review outcomes this report gives Members the opportunity to consider whether or not it is appropriate to continue to commit further expenditure, pending the review outcomes.

Eligible for call in - yes