Agenda and minutes

Venue: Training and Conference Suite, First Floor, Number One Riverside, Smith Street, Rochdale, OL16 1XU. View directions

Contact: Alison James/Peter Thompson  Senior Committee Services Officer

Items
No. Item

61.

Apologies

To receive any apologies for absence.

62.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interest.

 

63.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

There were no urgent items of business.

 

64.

Minutes pdf icon PDF 102 KB

Members are requested to approve the Minutes of the Meeting held on

the 2nd December 2019.

Minutes:

RESOLVED

 

That the minutes of the meeting of Cabinet held on 2nd December 2019 be approved and signed as a correct record.

 

65.

Finance Update Report 2019/20 pdf icon PDF 463 KB

To consider the Finance Update Report 2019/20.

Additional documents:

Minutes:

The Cabinet considered a report of the Chief Finance Officer which presented the Council’s forecast 2019/20 financial position as at the end of November 2019.

 

RESOLVED

 

1)    That the forecast 2019/20 budget positions for Revenue, Savings and Capital as at the end of November 2019 be noted.

 

2)    That the Revenue Budget Pressure Fund requests for 2019/20 totalling £0.145m be approved.

 

3)    That the net Capital re-phasing of £15.846m be noted.

 

4)    That the Capital funding switch detailed in 4.4.3 of the report be noted.

 

5)    That the Capital budget increase of £0.614m in 4.4.4 of the report be noted.

 

6)    That the Capital budget return of £0.050m in 4.4.5 of the report be noted.

 

66.

Collection Fund 2019/20 pdf icon PDF 368 KB

To consider an update on the Collection Fund 2019/20.

Additional documents:

Minutes:

The Cabinet considered a report of the Chief Finance Officer which provided an update on the forecast Collection Fund outturn position for 2019/20 as at the end of November 2018.

 

The Collection Fund Position for 2019/20 was a forecast surplus of £1.779m, comprising:

 

• £1.103m surplus relating to Business Rates;

• £0.676m surplus relating to Council Tax.

 

The Council’s share of the forecast 2019/20 Collection Fund outturn surplus was £1.668m

 

RESOLVED

 

That the forecast 2019/20 Collection Fund outturn position be noted.

 

67.

Research report - 'Unknown and Unseen: the Social, Economic and Cultural needs of the Kashmiri Community in Rochdale' pdf icon PDF 118 KB

To consider the research report - ‘Unknown and Unseen: the Social, Economic and Cultural needs of the Kashmiri Community in Rochdale’.

Additional documents:

Minutes:

The Director for Neighbourhoods, Community and Culture provided Cabinet with a research report. It was reported that following feedback from a ‘community equalities listening event’ hosted by the council, members of the Kashmiri heritage community highlighted concerns around their unmet needs in Rochdale.

 

Members were informed that between 2015 – 2017 the University of Manchester were asked to undertake a research project to identify the social, cultural and economic needs of the Kashmiri community in Rochdale borough and to explore a method for delivering services to communities who do not fit into existing monitoring systems.

 

The research report provided information to Members on Kashmiri heritage communities including: approximate population size in Rochdale borough, migration and settlement, growth of community infrastructure, socioeconomic factors and their needs in relation to health, education, the criminal justice system. The report also included a series of recommendations for the Council, partners and national bodies to consider.

 

RESOLVED

 

1)    That Cabinet note the recommendations stated throughout the research report.

 

2)    That Cabinet note that council Officers and external partners had shared the findings of the report and developed an action plan.

 

3)    That a copy of the report be sent to the Major of Manchester and Leaders of all other GM Authorities

 

68.

Response to Climate Emergency Motion pdf icon PDF 196 KB

To consider the response to the Climate Emergency Motion.

Additional documents:

Minutes:

The Deputy Leader and Portfolio Holder for Health and Wellbeing presented a report that sets out the scale of the challenge we face to meet the Climate Emergency Motion declared by the Council. It set out the work that had been done before the Council Motion and since it was declared. The report outlined what actions and leadership were needed to work towards the ambitions of the Council Motion.

 

Members endorsed the report and agreed that any working group should include representatives from the Rochdale Eco School and hold a conference with the boroughs young people.

 

RESOLVED

 

That Cabinet:

 

1.    Endorse the approach which uses the GM 5 Year Environment Plan as a framework which the Council will follow locally and build actions around as set out in paragraph 3.14 of the report;

2.    Approve the proposed Draft Climate Emergency Strategy, for consultation, which was attached as Appendix 3 of the report;

3.    Approve the membership of the proposed Climate Emergency Working Group that was suggested in the Council Motion as detailed in paragraph 3.23 of the report.

4.    Approve the draft terms of reference detailed in Appendix 1 of the report which would then be agreed by the Working Group once formed.

5.    Approve the formation of a Climate Change Business Group as detailed in paragraph 3.30 of the report.

6.    Note the existing GM and Council projects and activities which should contribute to the 2038 target as set out in Appendix 2 of the report;

7.    Note that a request for an initial capital budget allocation had been included in the budget process to support the climate emergency agenda as detailed in paragraph 5.1 of the report.

8.    Consider the personnel implications set out in paragraph 7.1 of the report and approve the proposal to establish a post of Climate Emergency Officer for an initial three year fixed term contract.

9.    Note that the Climate Emergency Working Group once established would be tasked to agree the final Climate Change Strategy and produce a detailed climate emergency action plan which could form the basis of future discussions and decisions at Cabinet.

 

69.

Greater Manchester's Clean Air Plan - Tackling Nitrogen Dioxide Exceedances at the Roadside - Update pdf icon PDF 157 KB

To consider an update on Greater Manchester's Clean Air Plan.

Additional documents:

Minutes:

The Deputy Leader and Portfolio Holder for Health and Wellbeing presented a report that set out the progress that had been made following the Government’s response to Greater Manchester’s Outline Business Case to tackle Nitrogen Dioxide Exceedances at the Roadside (OBC), and the implications for the 10 Greater Manchester (GM) local authorities in relation to the schedule of work and statutory consultation on the Clean Air Plan.

 

RESOLVED

 

That Cabinet;

 

1.    Note progress made to date;

2.    Note the ministerial direction under the Environment Act 1995 (Greater Manchester) Air Quality Direction 2019 which requires all ten of the Greater Manchester local authorities to implement a charging Clean Air Zone Class C across the region;

3.    Agree the need to continue to proceed towards developing the implementation and contract arrangements of a charging Clean Air Zone in Greater Manchester utilising the initial tranche of £36m of funding as required by the ministerial direction / feedback;

4.    Delegate authority to Director of Neighbourhoods in conjunction with the Cabinet Member for Health and Wellbeing to determine the preparatory implementation and contract arrangements that need to be undertaken utilising the initial tranche of £36m of funding to deliver the CAZ and other GM CAP measures, as set out at paragraph 4.11;

5.    Note that the report to determine the timings for commencing the consultation will be received in the Spring of 2020;

6.    Note the outstanding need to secure a clear response from the Government on clean vehicles funding asks;

7.    Note that Highways England have not been directed to act in relation to tackling NO2 exceedances in the same way as the Greater Manchester local authorities, and that this will leave some publicly accessible areas of GM adjacent to trunk roads managed by Highways England, with NO2 exceedances that are not being addressed by the Highways England plan;

8.    Delegate authority to the Director of Neighbourhoods in conjunction with the Cabinet Member for Health and Wellbeing to agree the final content and submission of the documents listed in Appendix One for formal submission to AQU and note their Publication status;

9.    Delegate authority to the Director of Neighbourhoods in conjunction with the Cabinet Member for Health and Wellbeing to determine any further technical reports for formal submission to JAQU; and

10. Note that the Cabinet Member for Health and Wellbeing will co-sign a letter from the GM Authorities to the Transport Secretary asking them to bring forward the launch of a statutory consultation to strengthen rules on vehicle idling.

 

70.

Exclusion of Press and Public

To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

Minutes:

RESOLVED

 

That the Press and Public be excluded from the meeting during consideration of the following five items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

 

71.

Holiday Pay

To consider a report relating to holiday pay.

Minutes:

Members received a report that provided Members with information on the Council’s proposed approach to resolve a dispute relating to the underpayment of holiday pay in light of recent case law in this area.

 

RESOLVED

 

That Cabinet approves to pay a plusage of 7.66% to a defined list of non-contractual payments to compensate for employees not receiving these regular payments when taking holidays.

 

72.

HR and Payroll System Contract

To consider a report relating to the HR and Payroll System Contract.

Minutes:

Cabinet were provided with a report on options to replace the Councils contract for a HR and Payroll system from June 2020.

 

RESOLVED

 

1)    That Cabinet approve the appointment of MHR as HR & Payroll System supplier for a maximum of four years.

 

2)    That the Assistant Director (Legal, Governance & Workforce) be authorised to execute all necessary legal agreements to give effect to this decision, subject to Council approval of capital funding for this project at Budget Council in February 2020.

 

73.

St Mary's Gate Rochdale - Proposed Acquisition of Property

To consider the proposed acquisition of a property at St Marys Gate, Rochdale.

Minutes:

The Senior Property Manager presented to Members a report seeking approval to acquire a strategic property in the centre of Rochdale.

 

RESOLVED

 

1)    That Cabinet accepts a surrender of the leasehold interest of the property and of the associated car parking spaces for a sum of £355,000 (three hundred and fifty-five thousand pounds).

 

2)    That the Assistant Director of Resources, Legal, Governance & Workforce be authorised to complete all formal legal documentation in connection with the purchase.

 

3)    That that delegated authority be granted to the Leader and the Cabinet Member for Planning, Development and Housing to approve amendments up to the value of 10 percent.

 

74.

Consent for Proposed Disposals of Land

To requested consideration of proposed disposals of land.

Minutes:

The Senior Property Manager  presented to Members a report seeking formal consent from Cabinet to declare surplus two Council-owned sites that are considered suitable for residential development.

 

RESOLVED

 

1)    That Cabinet declares the two sites surplus to its requirements, and authorises their disposal.

 

2)    That authority be delegated to the Portfolio Holders for Finance and for Planning, Development & Housing to determine the marketing arrangements and terms and conditions of the disposal of these sites.

 

3)    That the Assistant Director of Resources, Legal, Governance & Workforce be authorised to advise appropriate Council Services, to prepare appropriate legal documents and execute such documents on behalf of the Council.