Agenda and minutes

Venue: Zoom Meeting

Contact: Alison James/Peter Thompson  Senior Committee Services Officer

Items
No. Item

52.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Iftikhar Ahmed.

53.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interests.

54.

Minutes pdf icon PDF 232 KB

To consider the Minutes of the meeting of Cabinet held on 29th September 2020.

Minutes:

Resolved:

That the Minutes of the meeting of the Cabinet held 29th September 2020 be approved as a correct record.

55.

Climate Emergency - Governance framework pdf icon PDF 857 KB

To consider the report of the Deputy Leader and Portfolio Holder for Climate Change and Sustainability/Director of Neighbourhoods

Minutes:

The Cabinet considered a report of the Director of Neighbourhoods regarding proposed governance arrangements to address the climate emergency. The Cabinet was reminded that Council had declared a Climate Emergency on 17 July 2019 with a target to achieve carbon neutrality for the borough and the Council by 2038, which was in line with the ambitions for Greater Manchester.

 

On 28th January 2020, the Cabinet had approved a report by the Director of Neighbourhoods which set out the Council’s response to the Climate Emergency motion. That report had proposed governance arrangements for tackling the Climate Emergency, therefore this report was developing those initial proposals and setting out a governance framework for the climate emergency in Rochdale.

 

Alternatives considered:

None reported.

 

Resolved:

1.    That the Climate Emergency governance framework, as set out in the submitted report and at Appendix 1 to the report, be approved.

2.    That the proposed membership and Terms of Reference of the Climate Emergency Working Group, s detailed at Appendix 2 to the submitted report, be approved.

3.    That the criteria for approving capital funding under the climate emergency, as set out at Appendix 3 to the submitted report, be approved.

 

Reasons for the resolutions:

In order for the Council to begin to make effective progress in meeting its climate change commitments and objectives, there is a requirement that an appropriate governance framework be established for developing the Climate Change Action Plan; co-ordinating sectoral work on climate change across the borough; ensuring effective citizen and community engagement with co-design and co-benefits; and approving expenditure under the capital allocation for climate change work.

Eligible for Call-in: Yes.

56.

Supplier Payment Terms pdf icon PDF 216 KB

To consider the report of the Portfolio Holder for Corporate Delivery/Director of Resources

Minutes:

The Cabinet considered a report of the Director of Resources, which provided Members with an update on the current supplier payment terms and which sought their approval for the return to standard supplier payment terms of 30 days, alongside the resumption of the Priority Account Service, early payment programme.

 

Alternatives considered:

To not revert to the standard supplier payment terms to 30 days would potentially compromise the viability of the Early Payment Scheme. This option would result in a budget pressure of approximately £120,000 as a saving that has already been included within the 2020/2021 financial year. £80,000 which relates to the loss of income from April to 31st October 2020, has been included within the Covid-19 cost pressures and was reported to Cabinet in the P4 Finance Update on 29th September 2020.

 

Resolved:

The Cabinet approves the resumption of standard supplier payment terms of 30 days, from 1st November 2020.

 

Reason for the resolution:

Following a Cabinet Office Procurement Policy Note (PPN) in March 2020, an urgent Chief Executive decision was made to pay all Suppliers as quickly as practicably possible, on immediate payment terms. This was in direct response to the COVID-19 outbreak, with the intention of ensuring service continuity and supporting Suppliers to the Council.

 

The initial PPN covered the period up to 30th June 2020, followed by a further PPN, extending the period until 31st October 2020. It was now necessary to revert to standard supplier payment terms of 30 days from 1st November 2020.

Eligible for Call-in: Yes.

57.

Exclusion of Press and Public

To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

Minutes:

Resolved:

That the Press and Public be excluded from the meeting during consideration of the following two items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

 

Reasons for the decision:

Should the press and public remain there may be a disclosure of information that is deemed to be exempt under Parts 1 and 4 of Schedule 12A of the Local Government Act 1972.

58.

Contingency Homeless Accommodation

To consider the report of the Portfolio Holder for Quality of Place/Director of Neighbourhoods

Minutes:

The Cabinet considered a report of the Director of Neighbourhoods which advised that the Council’s Homeless Service had been experiencing exceptionally high levels of demand due to a change in legislation, and that this had been further heightened by the Covid-19 response requirements.

 

Prior to Covid-19, all emergency or short term temporary accommodation in the borough had been operating at full capacity. In addition, some of the quick access accommodation had been required to reduce capacity in order to meet the new Covid-19 safety standards.

 

To meet the additional demands that the Borough was facing, the Council had commissioned a range of additional emergency accommodation. All of the additional emergency accommodation had been or was due to be stood down by the end of October 2020. 

 

Alternatives considered:

If the proposals detailed in the report were rejected, the Council would be required to continue and increase use of alternative accommodation including Bed and Breakfast type accommodation in order to meet the rising demand.

 

Resolved:

1.     The Cabinet approves, in full, the recommendations detailed in Section 2 of the Director of Neighbourhoods’ report.

2.     The Cabinet authorises the Assistant Director (Legal, Governance and Workforce) to complete the legal requirements to give effect to the recommendations detailed in the Director of Neighbourhoods’ report.

 

Reasons for the resolutions:

The Council is required to provide emergency accommodation for anyone or household at risk of homelessness including those at risk of sleeping rough. The provision should meet reasonable standards including accommodation that is accessible and suitable for a person to occupy. In accordance with current PHE requirements and Government directions, suitable accommodation should ensure that people are supported to self-isolate and to be able to adhere to social distancing and avoid being in public areas except for shopping, work or exercise.

Eligible for Call-in: Yes.

59.

External Grant Funding Awarded for Regeneration Schemes

To consider the report of the Portfolio Holder for a Thriving Economy/Director of Economy

Minutes:

The Cabinet considered a confidential report of the Director of Economy, which advised Members that Rochdale Development Agency, acting on behalf of Rochdale Borough Council, had recently secured offers of external grant funding, for a number of key physical regeneration projects across the Borough. The purpose of the Director’s report therefore was to secure authority to accept these offers and to enter into the necessary legal agreements to enable draw down of the grant funding. This was considered to be a matter of urgency as the Council must accept the grants before any money can be spent. A delay could potentially cost the Council money and result in lost grant funding.

 

Alternatives considered:

The alternative was that the Council did not accept the grant funding that had been offered. This course of action could result in either the regeneration schemes, which had been outlined in the Director’s report, not being delivered or alternative sources of funding, including from the Council’s own funds, needing to be used at some point in the future. Either way the proposed schemes would be cancelled or delayed.

 

Resolved:

1.    That the Cabinet authorises the Director of Economy to accept in full the offers of external grant funding, for a number of key physical regeneration projects across the Borough, as detailed in the Director’s report.

2.    The Cabinet authorises the Assistant Director (Legal, Governance and Workforce) to progress and sign any legal agreements necessary to enable the delivery of the projects detailed in the Director of Economy’s report, subject to agreement with other key officers as necessary.

 

Reasons for the resolutions:

The approval of the recommendations detailed in the Director of Economy’s report will enable additional external funding to be brought into the Borough to enable delivery of key regeneration schemes, which will assist in delivering the Council’s physical and economic regeneration priorities.    

Eligible for Call-in: Yes.