Agenda and minutes

Venue: Zoom Meeting

Contact: Alison James/Peter Thompson  Senior Committee Services Officer

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Items
No. Item

82.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interest.

83.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

The Chair advised that he had accepted a late urgent item on the private Agenda, to be considered at Item 11 - Options / Notification of Water Contract to meet time scales for the contract renewal process.

84.

Minutes pdf icon PDF 200 KB

To consider the Minutes of the meetings held on 19th November 2020 and 1st December 2020.

Additional documents:

Minutes:

 

Resolved:

 

1.    That the Minutes of the meetings of Cabinet held on 19th November and 1st December 2020 be approved and signed as a correct record.

85.

Objections to Traffic Order - Queensway, Rochdale pdf icon PDF 1 MB

To consider the attached report from the Cabinet Member for Quality of Place / Director of Environment

Additional documents:

Minutes:

Cabinet considered a report of the Director of Neighbourhoods which advised that proposals to introduce some No Waiting at Any Time and Loading Restrictions on parts of Queensway (A664), Edinburgh Way (A664) and Hartley Lane, Rochdale have been advertised and 10 objections received.

 

Rochdale South Township Delegated Sub-Committee considered the objections at its meeting on 20 October 2020 and recommends to Cabinet that a Traffic Order of this nature is not required in this particular area.

 

The proposed Order affects highways of strategic importance over which Cabinet has the power to determine an outcome.

 

In considering the submitted report, Cabinet received representations from a local resident and Councillor Meredith, a Ward Councillor objecting to the proposed Traffic Order.

 

Alternatives Considered:

 

Cabinet could decide to implement the proposed Traffic Order as detailed in the report or not proceed with the Traffic Order as recommended by the Rochdale South Township Delegated Sub-Committee.

 

Resolved:

 

1.    That the proposed Traffic Order not be implemented.

 

 

Reasons for the Decision:

 

In light of the representations received, Cabinet concurs with the Rochdale South Delegated Sub-Committee that that a Traffic Order of this nature is not required in this particular area.

 

86.

Exclusion of Press and Public

To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

Minutes:

Resolved:

 

That the Press and Public be excluded from the meeting during consideration of the following four items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.   

 

Reason for the Decision:

 

Should the press and public remain during the debate on the following items, there may be a disclosure of information that is deemed to be exempt under Parts 1 and 4 of Schedule 12A of the Local Government Act 1972

 

87.

Rochdale Academy SEN school

To consider the attached report of the Cabinet Member for Getting a Good Start / Director of Children’s Services

Minutes:

Cabinet considered the report of the Director of Children’s Services which advised that in 2019 Rochdale was awarded one of the new central government SEN schools. As part of this process the Department for Education, DfE, required the Children’s Services to abide by cost stipulations with regards to delivery of the new school.

 

To continue further with delivery of the school the DfE now require approval from Rochdale Council for expenditure related to the costs and the approval for provision of an associated S151 letter to formalise the payment agreement.

 

Alternatives Considered:

 

The only alternative to the new SEN school funded by the DfE, is a Council funded new school or increased expenditure on out of borough provision. 

 

Resolved:

 

1.    That the expenditure from schools capital Basic Need funding as detailed within the report to forward fund the DfE for building works associated with s278 and abnormals at the site of the new Rochdale Academy SEN school in Heywood be approved;

 

2.    That the expenditure of expected receipts of secondary education s106 contributions that are in agreed legal agreements from the Langley Masterplan developments to refund forward spend of the Basic Need spend as detailed within the report be approved;

 

3.    That the expenditure of expected receipts of secondary education s106 contributions that are part of the Junction 19 development, which are due to be paid over the life cycle of the development to refund forward spend of the Basic Need spend as detailed within the report be approved;

 

4.    That the provision of a section 151 letter from the Council to the Department for Education to cover the expenditure as detailed within the report be approved.

 

5.    That Basic Need schools funding for a full time temporary legal administrator position for 12 months to cover legal works related to this new school and the other DfE funded new schools under development in the borough be approved.

 

Reasons for the Decision:

 

To continue further with delivery of the school the DfE now require approval from Rochdale Council for expenditure related to the costs and the approval for provision of an associated S151 letter to formalise the payment agreement.

 

 

 

88.

Rochdale Town Hall - Procurement and Appointment of Main Works Contractors for Phases 1 & 2

To consider the attached report of the Cabinet Member for A Thriving Economy / Director of Economy

Minutes:

Cabinet considered the report of the Director of Economy which requested Cabinet to approve the signing of the Phase 1 construction works contract for the Town Hall Restoration Project and to agree to delegations for the procurement of Phase 2. The approvals are required so that timely progress on the delivery of the project can be maintained. 

 

Alternatives Considered:

 

No alternatives were outlined within the report.

 

Resolved:

 

1.    That HH Smith undertaking the Phase 1 works on the Town Hall following a full and open procurement process managed by STAR as detailed within the report be approved:

2.    That it be noted that the proposed contract includes works currently budgeted for in Phase 2 and Public Realm phases of the overall Town Hall programmes, and that future approvals will be sought as necessary to realign these budgets to match expected costs;

3.    That it be noted that the virements from the Town Hall Decant Budget and the Fire Station scheme to the Phase 1 project as detailed within the report have previously been approved;

4.    That approval of the procurement process and appointment of the Phase 2 main construction works be delegated to the Director of Economy and the Director of Resources in consultation with the relevant portfolio holders and the Chair of the relevant Overview and Scrutiny Committee;

5.    That the Assistant Director (Legal, Governance & Workforce) be authorised to enter into any legal agreements necessary to give effect to the decisions detailed above in consultation with the Cabinet Member for A Thriving Economy and the Director of Economy and the Director of Resources.

 

Reasons for the Decision:

 

The approvals are required so that timely progress on the delivery of the project can be maintained. 

 

89.

Rochdale Riverside Phase 2 Update

To consider the attached report of the Cabinet Member for A Thriving Economy / Director of Economy

Minutes:

Cabinet considered the report of the Director of Economy which sought approval for the next stage of the Rochdale Riverside 2 development.

 

Alternatives considered:

 

The alternatives were to either delay or not to fund the RIBA stage 4 design work.

 

Resolved:

 

1.    That approval be given to enter into a new design contract (PCSA) to undertake the RIBA Stage 4 designs as detailed within the submitted report;

2.    That the funding of the RIBA Stage 4 designs as detailed within the report be approved;

3.    That it be noted that other than the funding requested within the report, there will be no additional spend beyond that already provided for until the relevant funding agreements, as detailed in the report, are completed;

4.    The potential risks around the funding, as detailed within the report be noted;

5.    That the ‘in principle’ funding offer as detailed within the report be noted;

6.    That the intention to come back to Cabinet in 2021 for an additional approval when the funding and delivery structure for the Scheme is confirmed be noted;

7.    That the Assistant Director (Legal, Governance & Workforce) be authorised to enter into any legal agreements necessary to give effect to the decisions above in consultation with the Cabinet Member for A Thriving Economy and the Director of Economy and the Director of Resources.

 

Reasons for the Decision:

 

To enable the next stage of the Rochdale Riverside 2 development to progress.

 

 

90.

Options / Notification of Water Contract Renewal

Report of the Portfolio Holder for Quality of Place/Portfolio Holder for Corporate Delivery/Director of Neighbourhoods

Minutes:

Cabinet considered the report of the Director of Neighbourhoods which sought approval for a delegation to enter into a utilities contract for the supply of water.

 

Alternatives Considered:

 

The alternatives for the supply of water using each procurement framework, were outlined in the report.

 

Resolved:

 

1.    That preferred option that has been agreed by the four star districts (Rochdale, Tameside, Stockport and Trafford) as detailed within the report be approved:

2.    That authority be delegated to Director of Neighbourhoods and Chief Finance Officer in consultation with Cabinet Members for Quality of Place and Corporate Delivery to enter into a utilities contract for the supply of water.

 

Reasons for the Decision:

 

To ensure that the most appropriate utilities contract for the supply of water was entered into by the Council.