Agenda and minutes

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Items
No. Item

1.

Appointment of the Chair of Pennines Township Committee

Minutes:

DECIDED – That Councillor Blundell be appointed Chair of the Pennines Township Committee for the Municipal Year 2016/2017.

 

(Councillor Blundell in the Chair)

2.

Appointment of the Vice Chair of Pennines Township Committee

Minutes:

In discussion a suggestion was raised that in the future the nominations for the Chair and Vice Chair of the Township be considered on a rotational Ward Member basis following each Municipal Election.

 

DECIDED – That Councillor Paolucci- Escobar be appointed Vice-Chair of the Pennines Township Committee for the Municipal Year 2016/2017.

3.

Declarations of Interest pdf icon PDF 27 KB

Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

 

Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

 

Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

Additional documents:

Minutes:

There were no declarations of interest.

4.

Open Forum

Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

Minutes:

No items were raised in the open forum.

5.

Changes to Local Policing Arrangements - Presentation

Presentation by Officers from Greater Manchester Police

Minutes:

Inspector Craig Howarth addressed the Township Committee presenting changes to the organisational structure for the Pennines policing team.  The Committee were informed that Greater Manchester Police was in the process of changing its approach to local policing.  This was being presented as a positive development, in that the exercise was intended to result in police “neighbourhoods” being more closely aligned with the Council’s current Township structure.  This was meant to yield two significant benefits: elected members will have more clearly defined points of contact within local police teams – hopefully leading to improved communication at a senior level; and greater accountability with senior police staff being responsible for a particular local patch.  The Township were further advised that the reorganisation of the officers shift pattern has resulted in more officers being on duty at peak times and more police visibility locally.   

 

Greater Manchester Police had previously briefed Members of the Council on the proposals on 6th April 2016, prior to these new arrangements coming into force in early May 2016. The purpose of the presentation to the Township was so that the local police Inspector could introduce himself to the Township Committee and provide further information on how Members could access the new policing teams.

 

The Committee received a verbal update detailing the crime statistics from the last quarter within the Township.  The Committee were informed of the overall crime figures relating to the Township and for each Ward and provided analysis of trends in crime and potential reasons for fluctuations.  Members were informed that a change in the way crime is recorded was reflected within the figures.

 

DECIDED – that the presentation be welcomed and noted.

 

6.

Minutes pdf icon PDF 62 KB

To consider the Minutes of the meeting of the Committee held 8th March 2016.

Minutes:

The Committee considered the Minutes of the last meeting of the Township Committee held 8th March 2016.

 

Further to minute 63 of the meeting held on 8th March 2016, Members once again requested that a report on the feasibility of the income generated from Hollingworth Lake car park being allocated to Pennines Township to cover the cost of future maintenance be brought to a future meeting of the Township.

 

DECIDED – That the Minutes of the meeting of Pennines Township Committee held 8th March 2016 be approved as a correct record.

7.

Pennines Township Delegated and Funding Sub-Committee pdf icon PDF 74 KB

To note the minutes of the meeting of the Sub-Committee held 29th March 2016.

Minutes:

DECIDED – That the Minutes of the meeting of the Pennines Township Delegated and Funding Sub-Committee held 29th March 2016, be noted.

8.

Pennines Township Planning Sub-Committee pdf icon PDF 57 KB

To note the Minutes of the meetings of the Sub-Committee held 28th January, 23rd March and 13th April 2016.

Additional documents:

Minutes:

DECIDED – That the Minutes of the meetings of the Pennines Township Planning Sub-Committee held 28th January, 23rd March and 13th April 2016, be noted.

9.

Pennines Township Delegation Arrangements 2016/17 pdf icon PDF 153 KB

Additional documents:

Minutes:

The Director of Resources sought the consideration of the Committee to its delegated decisions arrangements for the 2016/2017 Municipal Year.

 

DECIDED – That (1) the Sub-Committee structure of the Pennines Township Committee, comprising the Pennines Township Delegated and Funding Sub- Committee and the Pennines Township Planning Sub-Committee be confirmed;

(2) the delegation arrangements to the Pennines Township

Delegated & Funding Sub-Committee, as contained within the Scheme of Delegation to Township Committees be approved;

            (3) the terms of reference of the Pennines Township Planning

Sub-Committee, contained within the Schedule of Delegation Arrangements for Development and Related Matters, be noted

Eligible for call-in: No.

10.

Pennines Township Committee – Appointments 2016/17

Minutes:

The Township Committee was invited to consider various appointments for the duration of the 2016/2017 Municipal Year, namely the appointment of Members to the Township’s Sub-Committees and the Chairs and Vice Chairs of those Sub-Committees; and the appointment of Members to various other working groups and bodies associated with the Township Committee.

 

DECIDED – That Members be appointed as follows: –

(a)       Pennines Township Delegated and Funding Sub-Committee:-

Councillors – Blundell (Chair), Paolucci (Vice Chair), Butterworth, Clegg, Davidson, Dearnley, Emsley, Hartley, Hussain, Kelly, Mir, and Stott;

(b)       Pennines Township Planning Sub-Committee:-

Councillors Paolucci (Chair), Hussain (Vice-Chair), Clegg, Davidson, Emsley, Hartley, Kelly, Mir, and Stott;

Councillors Blundell, Butterworth and Dearnley be appointed as substitute Members;

(c)       The relevant Ward Members be appointed to attend their respective Ward Forum within the Milnrow and Newhey Ward;

(d)       Service Group 1 (Highways and Environment) - Councillors Hussain, Emsley (Chair), Blundell, Butterworth, Clegg, Davidson, Dearnley, Hartley, Kelly, Mir, Paolucci, and Stott;

(e)       Service Group 2 (Regeneration and Facilities) - Councillors Butterworth (Chair), Blundell, Clegg, Davidson, Dearnley, Emsley, Hartley, Hussain, Kelly,  Mir, Paolucci and Stott;

(f)        Ellenroad Trust Limited – Councillors Butterworth, Davidson, Kelly and Stott

(g)       Moorend Development Trust – Councillor Hartley

(h)       Township Older Persons Champion – Councillor Stott

Eligible for Call-in: No

11.

Townships Plan 2015 & 2016 pdf icon PDF 135 KB

Additional documents:

Minutes:

The Committee was requested to agree the priorities contained within the Township’s Plan 2015 and 2016, as detailed at Appendix ‘A’ to the Director of Neighbourhood’s report. The Township’s Plan included strategies and objectives identified to meet the priorities identified by each Township. The Plan was intended to guide and direct the use of devolved budgets, including the Township Funds, for the financial year 2016/17. The report also advised that Members were to be consulted on the development of a new three-year Township Plan following the introduction of the Council’s new Corporate Plan.

 

In terms of the Council’s defined Corporate Priorities, the Township’s Plan was to be developed in line with the new Council wide Corporate Plan. The Townships Plan was intended to focus on the Council’s three key priorities of Prosperity, People and Place.

 

Alternatives considered: None.

 

DECIDED – That (1) the Township Plan 2015 and 2016 be approved;

(2) The Committee notes that the Township Plan takes Townships to the end of 2016, when a new Townships Plan is proposed to be developed in line with the Council’s new Corporate Plan, and in line with the Council’ Corporate Priorities;

(3) the Committee approves the Township Plan for the purpose of allowing the Township to focus on local priorities in line with the Council’s three key priorities – Prosperity, People and Place.

Eligible for Call-in: Yes.

12.

Pennines Township Funds 2016/17 pdf icon PDF 143 KB

Additional documents:

Minutes:

The Township Committee considered a report of the Director of Neighbourhoods which reviewed revenue and capital expenditure during 2015/2016 and which provided options for the allocation of funds in 2016/2017. The Committee was also asked to approve the terms and conditions to the Pennines Township Fund, and to agree to delegation arrangements concerning funding decisions.

 

Management of the Pennines Township Fund is a function that is delegated to the Pennines Township Delegated and Funding Sub Committee.

 

The recommendations in the report were presented as Pennines Township Funds were allocated to projects and schemes that benefit the Township’s community and environment, and realise the Township priorities the report’s recommendations would also enable the Committee to monitor and review the use of the Pennines Township Funds thereby ensuring the continued efficient and effective use of Township Funds.

 

Alternatives considered: in considering the report, Members were requested to determine whether or not to approve the allocation of funds to funding streams as appropriate.

 

In discussion the Committee expressed their appreciation of the summary of the events that the Township funds had contributed to in 2015 -16 as detailed in Appendix 4 to the submitted report.

 

DECIDED – That (1) the Committee notes the expenditure, commitments and balances for Pennines Township revenue and capital funds at the end of the 2015/2016 financial year, as detailed in Appendices 1 and 2 of the submitted report;

            (2) the Committee notes the findings of the review of Township Funds 2015/2016, as detailed at Appendix 3 of the submitted report, and feedback received to date on projects that were funded during 2015/2016, as detailed at Appendix 4 of the submitted report;

            (3) the Committee approves the allocation of Pennines Township Funds to funding streams in 2016/2017 as detailed at Appendix 5 of the submitted report;

            (4) the Committee approves the terms and conditions for the Pennines Township Revenue and Capital Funds for 2016/2017, as detailed at Appendix 6 of the submitted report;

            (5) the Committees approves the delegation arrangements for Pennines Township Funds in 2016/2017, as detailed at paragraph 3.6 of the submitted report and agreed that Councillor Davidson be notified of delegated decisions;

            (6) the Committee agrees that any uncommitted/unspent funds be reallocated to a central revenue or capital funding stream as appropriate before the end of the January 2017 financial year to enable Members of the Committee to spend and/or commit all Pennines Township Funds during the 2016/2017 financial year.

Eligible for call-in: Yes.

13.

Exclusion of Press and Public

To consider excluding the press and public from the meeting during consideration of the following item of business in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

Minutes:

DECIDED – That the public be excluded from the meeting during consideration of the following item of business since it is likely, that in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information, namely information relating to the business or financial affairs of any person (including the authority holding that information).

14.

Shaw Road, Newhey - Options for the Future use and Development of Land Belonging to Dr Chadwick's Trust

Minutes:

The Township Committee considered a report of the Director of Economy that advised Members of the current intentions of the Trustees of Dr Chadwick’s Trust regarding the Trust’s landholdings in Newhey and to set out the consequent opportunities and options available to the Council.

 

The recommendations contained in the report were presented as the Committee was advised that Dr Chadwick’s Trust was administered by the Council through the Charitable Trustees Committee. The Trustees had resolved that the Trust should: seek to resolve with the Council several anomalies relating to its title to land; and to dispose of its various interests in land and property in Newhey. The land and property assets of the Trust were contained within the ownership interests of the Council and extend over the land shown shaded and annotated as Plots B - F on the plan that was attached to the submitted report. The Trustees had determined that a strategy for the disposal of most of these assets which will have an impact specifically on the future use of Plots C, E & F on the submitted plan. Whilst the options available to the Trustees were restricted they were aware that this Township Committee may have an interest in taking action to ensure the best interests of the local community are served.

 

Alternatives considered: None.

 

DECIDED – That (1) the intentions of the Trustees of Doctor Chadwick’s Trust and in respect of Plots C, E & F be noted

(2)  the Township would not be minded to make funds available to pursue the Trustees preferred options with regard to Plots C, E & F as outlined in paragraph 3 to the submitted report

            (3) a request from the Trustees of the Doctor Chadwick Trust to Cabinet to make funds available to pursue Township’s preferred options with regard to Plots C, E & F as outlined in paragraphs 3.3.2, 3.4.2 and 3.6 to the submitted report be supported

Eligible for Call-in: Yes.