Agenda and minutes

Venue: Phoenix Centre - L/Cpl Stephen Shaw MC Way, Heywood, OL10 1LR

Contact: Michael Garraway  4817

Items
No. Item

48.

Declarations of Interest pdf icon PDF 27 KB

Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

 

Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

 

Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

Additional documents:

Minutes:

There were no declarations of interest.

49.

Presentation of Cheques to Heywood St Johns Scout Group and Charlotte Quinn

Minutes:

Councillor Wardle presented two cheques, each for £500, from funds that had been raised as part of her year as Mayor. One cheque was to Heywood St Johns Scouts towards the costs of a Jamboree in Switzerland and the other was presented to Charlotte Quinn towards to costs of a trip to Uganda assisting in local projects associated with women’s issues in schools and hospitals.

50.

Heywood in Bloom - Presentation

Minutes:

DECIDED – that this item be deferred.

51.

Open Forum (6.30-7.00pm)

Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

Minutes:

The following matters were raised as part of the Open Forum:-

 

a)         Christmas Lighting – Heywood Memorial Gardens

The Township Committee considered a question submitted by Dr M Corns on behalf of members of a Facebook Group asking whether the Christmas lighting in the trees in the Heywood Memorial Gardens could be kept on longer than just the festive period as it would add to the ambience of the Town Centre area and would make people feel safer with the additional lighting in the area.

 

Members discussed lighting in the wider Memorial Gardens area and were informed that the Township and Engagement Officer was already looking into the issues with lighting the Cenotaph and would report back to Members in due course.

 

With regard to keeping the lighting on in the trees adjacent to the Memorial Gardens it was agreed that costings be sought for having the lighting on during the winter months only.

 

b)         Heap Bridge Terrace

The Township Committee considered a submission from Ms Cumbo and Mr Crossley about recent flooding at Heap Bridge Terrace, exacerbated by drainage problems that had been looked at previously by United Utilities but had not yet been resolved. The Township and Engagement Officer informed the Committee that he was liaising with the appropriate Officers from the Council and Environment Agency about this issue and would respond directly to Ms Cumbo and Mr Crossley and Ward Councillors.

 

 

52.

Minutes - Heywood Township Committee pdf icon PDF 71 KB

To consider the minutes of the meeting of the Heywood Township Committee held on 23rd November 2015.

Minutes:

DECIDED – that the minutes of the meeting of the Heywood Township Committee held on 23rd November 2015 be approved as a correct record.

53.

Minutes - Heywood Township Planning Sub-Committee pdf icon PDF 60 KB

To note the minutes of the meeting of the Heywood Township Planning Sub-Committee held on 8th December 2015.

Minutes:

DECIDED – that the minutes of the meeting of the Heywood Township Planning Sub-Committee held on 8th December 2015 be noted.

54.

Minutes - Heywood Township Delegated Sub-Committee pdf icon PDF 69 KB

To note the minutes of the meeting of the Heywood Township Delegated Sub-Committee held on 1st December 2015.

 

Minutes:

DECIDED – that the minutes of the meeting of the Heywood Township Delegated Sub-Committee held on 1st December 2015 be noted.

55.

Heywood Township - Highways Maintenance Programme 2016-18 pdf icon PDF 141 KB

Additional documents:

Minutes:

The Township Committee considered the report of the Director of Neighbourhoods which requested the Committee to consider approving the recommended 2016-2018 highway maintenance programme for Heywood Township.

 

The recommended Highways Maintenance Capital Programme had been put together based on network condition data and visual site inspections by engineers. The programme aimed to address the highest priority sites within the Heywood Township area, with the most suitable carriageway or footway remedial works within the allocated capital budget.

 

The Committee were informed that this was a two year programme which would allow opportunity for cost savings and flexibility around delivery in order to deal with the constraints with working on a live highway network.

 

Following agreement of the work programmes, delivery of the schemes was being co-ordinated with the street lighting PFI programme, other highways schemes, planning applications, other RMBC schemes and 3rd party utility works. Should it become necessary to delay or postpone a scheme in the agreed programme, this would be done in consultation with the Portfolio Holder for Housing and Environment and the Chair of the Township Committee.

 

A budget of approximately £2.4 million was available for the Highway Capital

Programme over the two year period, 2016 - 2018. Confirmation of the final budget allocation will be from the Department for Transport. The budget was allocated between the Townships based on population size and the Heywood Township was expected to receive an allocation of £319,000 (14%) (which may change dependant on the final allocation from the Department for Transport (DfT)).

 

Appendix A of the submitted report provided details of the proposed schemes for the Heywood Township Highway Capital programme 2016-2018.

 

In considering the submitted report, North Ward Members commented that they would like a scheme for addressing issues between Starkey Street and Bamford Road/Queens Park Road to be included in the programme and would be meeting with Highways Officers to consider how this could be accommodated within the budget allocated to North Ward schemes.

 

DECIDED – that (1) the proposed Heywood Township Highway Maintenance Capital Programme to be delivered in 2016-18 be approved subject to any amendments to be agreed with North Ward Members following discussions with Highways Officers as detailed above;

            (2) Where events external to the Council require a rapid response or agreement in principle, the committee authorise the Highways Services Manager to vary the programme in consultation with the Portfolio Holder for Housing and Environment and the Chair of the Township Committee.

Eligible for call in - yes

56.

Guidelines and Standards for Residential Development Supplementary Planning Document (SPD) pdf icon PDF 150 KB

Additional documents:

Minutes:

The Township Committee considered the report of the Director of Economy which informed the Committee that the Guidelines and Standards for Residential Development Supplementary Planning Document (SPD) Consultation Draft had been approved for consultation by Cabinet and invited any comments that Members may have on the document at this stage.

 

The recommendations were put forward as the Council published a ‘Guidelines and Standards for Residential Development’ Supplementary Planning Guidance (SPG) document in February 1995, which supplemented the Unitary Development Plan with a series of technical standards, such as minimum required distances between windows of neighbouring properties and maximum distances which extensions could extend along boundaries. These standards were based on historic national standards and ensured that new residential development could take place whilst having no unacceptable impact upon the occupiers of existing residential properties.

 

Although the document had worked well for many years, recent changes in national policy in respect of Permitted Development Rights (i.e. the scale of development which can lawfully take place without the need for planning permission) has necessitated a review of our standards to ensure that there is no conflict with national policy. It was also considered to be an opportunity to review the document generally to ensure that it is clear and up to date.

 

DECIDED – that the Guidelines and Standards for Residential Development Supplementary Planning Document (SPD) be noted.

Eligible for call in – no

57.

Revenue Budget 2016/17 to 2018/19 - Update pdf icon PDF 310 KB

Minutes:

The Township Committee considered the report of the Director of Resources which advised of a report considered by Cabinet on 15th December 2015 providing an update on the implications of the Autumn Statement and Spending Review for 2015 and the risks around the budget.

 

The recommendation was put forward to update Members on the development of Revenue Budget for 2016/17 to 2018/19.

 

The Council is legally obliged to set a balanced revenue and capital budget. The budget setting process is complex and must be undertaken in a planned way. Whilst budgets are prepared in accordance with the approved guidelines, a number of alternative options relating to savings proposals and budget pressures are considered as part of the overall budget setting process.

 

The budget forecast is based on known and anticipated levels of spending and resources.  Significant budget risks were identified within the report.

 

DECIDED – that the Revenue Budget and Capital Programme 2016/17 to 2018/19 update report be noted.

Eligible for call in - no