Agenda and minutes

Venue: Phoenix Centre - L/Cpl Stephen Shaw MC Way, Heywood, OL10 1LR

Contact: Michael Garraway  4817

Items
No. Item

1.

Appointment of Chair for 2016/2017

Minutes:

DECIDED – That Councillor Rush be appointed as Chair of the Heywood Township Committee for the municipal year 2016/17.

 

(Councillor Rush in the Chair)

 

2.

Appointment of Vice-Chair for 2016/2017

Minutes:

DECIDED – That Councillor Susan Emmott be appointed as vice Chair of the Heywood Township Committee for the municipal year 2016/17.

3.

Change to order of business

Minutes:

The Chair indicated item 7 – the Junction 19 link road presentation, would be included within the open forum rather than as a standalone item. 

4.

Declarations of Interest pdf icon PDF 27 KB

Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

 

Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

 

Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

Additional documents:

Minutes:

There were no declarations of interest.

5.

Open Forum (6.30-7.00pm)

Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

Minutes:

The following matters were raised during the open forum:

 

a)    River clean up

Mr H. Clarke addressed the Township Committee referring to pollution in the river and on the riverbank, washed down following the floods experienced in December 2015.  Furthermore, Mr Clarke advised that Japanese Knotweed roots had embedded in the riverbank.

 

The Director of Neighbourhoods advised that the issues with river and riverbank debris should be referred to the Environment Agency to seek confirmation as to who has authority to undertake any required clearing.  The Township Manager undertook to refer the reported Japanese Knotweed to Environmental Management.

 

b)    Hopwood Community School crossings

The Township Committee received a petition from parents and residents local to Hopwood Community Primary School requesting a safety crossing be implemented outside the school and additional safety signage be erected in the vicinity of the school.

 

The Director of Neighbourhoods undertook to review the current measures around the school and report to a future meeting of the Heywood Township Delegated Sub-Committee.

 

c)    Heywood in Bloom

Members of Heywood in Bloom addressed the Committee highlighting the work of the group, with particular reference to the forthcoming judging of Heywood as part of the North West in Bloom completion 2016.  The judges are expected to visit Heywood on 13th July 2016.

 

d)    Determinations of Planning Applications

Fr Daly sought clarification on the determination of planning applications, specifically why an application for sixty five new houses in Heywood had been determined by an Officer rather than the Township Planning Sub-Committee and why no Section 106 contribution had been sought.  The Assistant Director (Planning and Development) advised that all planning applications are considered in accordance with the Council’s Scheme of Delegation.

 

e)    Junction 19/A6045 Link Road

Mr G. Louden addressed the Township Committee presenting concerns of Birch residents to the proposed the construction of a 1km link road between the M62 Junction 19 and the Hareshill Road/Manchester Road junction, a tie-in to the M62 at Junction 19, works to the Manchester Road junction, and widening and upgrading of Hareshill Road.

 

Mr Louden presented alternative proposals which sought to limit the amount of potential traffic travelling along the A6045 to access the Pilsworth and Heywood industrial Estates. 

 

The Assistant Director (Planning and Development) advised that extensive consultation would be undertaken prior to any proposals being submitted for decision on the scheme.  

6.

Local Policing Changes - Presentation

Minutes:

Inspector A. Fern and Sergeant P. Wood addressed the Township Committee presenting changes to the organisational structure for Heywood and Middleton policing.  The Committee were informed that Greater Manchester Police was in the process of changing its approach to local policing.  This was being presented as a positive development, in that the exercise was intended to result in police “neighbourhoods” being more closely aligned with the Council’s current Township structure.  This was meant to yield two significant benefits: elected members will have more clearly defined points of contact within local police teams – hopefully leading to improved communication at a senior level; and there should be greater accountability with senior police staff being responsible for a particular local patch.

 

The changes include the appointment of Inspector Fern to manage Heywood with officers returning to the police station in Heywood. Neighbourhood officers and PCSOs will be pooled to patrol across Heywood, East and West Middleton.

 

Inspector A. Fern and Sergeant P. Wood took the opportunity to highlight renewed warnings around the dangers of using 'legal highs' and advised that they would become illegal on 26th May 2016.

 

DECIDED – That the presentation be noted.

7.

Cartwheel Community Arts - Presentation

Minutes:

Representatives from Cartwheel Arts addressed the Township Committee detailing their work within the community providing diverse and colourful participatory arts projects which aims to develop confidence and skills for the individual, and build active, stronger communities with a positive self-image.

 

Members of Heywood Township were invited to attend the Darnhill Festival which is organised by Cartwheel Arts and which will this year take place on 2nd July 2016.

 

DECIDED – That the presentation be noted.

8.

Minutes pdf icon PDF 61 KB

To consider the minutes of the meeting of the Heywood Township Committee held on 7th March 2016

Minutes:

Further to minute 61 d, of the meeting held on 7th March 2016, Cllr S. Emmott requested the Highways Manager contact Mr Cursaro via email and provide copies to the Ward Councillors prior to the next meeting of the Committee.

 

DECIDED – That the minutes of the Township Committee meeting held on 7th March 2016, be approved as a correct record.

9.

Heywood Township Delegation Arrangements 2016/17 pdf icon PDF 144 KB

Additional documents:

Minutes:

The Director of resources invited the Township Committee to confirm its delegated decision making arrangements for the 2016/17 Municipal Year.

 

DECIDED – That (1) the Heywood Township Sub-Committee structure comprising the Heywood Township Delegated Sub-Committee and the Heywood Township Planning Sub-Committee be confirmed;

(2) the delegation arrangements to the Heywood Township Delegated Sub-Committee, as contained within the Scheme of Delegation to Township Committees and the terms of reference as detailed in Appendix 1 to this report be approved;

(3) the terms of reference of the Heywood Township Planning Sub-Committee, as contained in Schedule of Delegation Arrangements for Development and Related Matters be noted.

10.

Heywood Township Committee – Appointments 2016/17 pdf icon PDF 149 KB

Minutes:

The Director of resources invited the Committee to make appointments to the Township Sub-Committees, including to the positions of Chair and Vice Chair, and to various Working Groups and Other Bodies.

 

Following discussion members expressed concerns at appointing to the East Lancashire Railway Trust on the grounds of a lack of information on the role of the requested appointment.  

 

DECIDED – That (1) all Members of the Township Committee be appointed to the Heywood Township Delegated Sub-Committee, Councillors Rush and Susan Emmott being appointed as Chair and Vice Chair respectively;

(2) Councillor Susan Emmott (Chair), Councillors O’Rourke (vice Chair), Rush, Beswick, Malcolm and Wardle be appointed to the Heywood Township Planning Sub-Committee, with Councillors Dutton, McCarthy and Robinson  being appointed as substitute members;

(3) the appointments of representatives to the East Lancashire Railway Trust be deferred to the next meeting of the Township Committee and the East Lancashire Railway Trust be requested to attend the next meeting of the Township Committee to explain the purpose of a Township representative being appointed to the Board of the Trust;

(4) Councillors Dutton, Susan Emmott, Robinson and Wardle be appointed to the Heywood Magic Board;

(5) Councillor Robinson be appointed the Township Older Persons Champion for 2016/17.

11.

Townships Plan 2015 & 2016 pdf icon PDF 135 KB

Additional documents:

Minutes:

The Committee was requested to agree the priorities contained within the Township’s Plan 2015 and 2016, as detailed at Appendix ‘A’ to the Director of Neighbourhood’s report. The Township’s Plan included strategies and objectives identified to meet the priorities identified by each Township. The Plan was intended to guide and direct the use of devolved budgets, including the Township Funds, for the financial year 2016/17. The report also advised that Members were to be consulted on the development of a new three-year Township Plan following the introduction of the Council’s new Corporate Plan.

 

In terms of the Council’s defined Corporate Priorities, the Township’s Plan was to be developed in line with the new Council wide Corporate Plan. The Townships Plan was intended to focus on the Council’s three key priorities of Prosperity, People and Place.

 

Alternatives considered: None.

 

DECIDED – That (1) the Township Plan 2015 and 2016 be approved;

(2) The Committee notes that the Township Plan takes Townships to the end of 2016, when a new Townships Plan is proposed to be developed in line with the Council’s new Corporate Plan, and in line with the Council’ Corporate Priorities;

(3) the commitment to the East Lancashire Railway Trust be reviewed and subject to further approval following the appointment of Heywood Township representatives to the Board of the Trust;

(4) the Committee approves the Township Plan for the purpose of allowing the Township to focus on local priorities in line with the Council’s three key priorities – Prosperity, People and Place.

12.

Heywood Township Funds 2016/17 pdf icon PDF 141 KB

Additional documents:

Minutes:

The Township Committee considered a report of the Director of Neighbourhoods which reviewed revenue and capital expenditure during 2015/2016 and which provided options for the allocation of funds in 2016/2017. The Committee was also asked to approve the terms and conditions to the Heywood Township Fund, and to agree to delegation arrangements concerning funding decisions.

 

Management of the Heywood Township Fund is a function that is delegated to the Heywood Township Delegated Sub-Committee.

 

The recommendations in the report were presented as Heywood Township Funds were allocated to projects and schemes that benefit the Township’s community and environment, and realise the Township priorities the report’s recommendations would also enable the Committee to monitor and review the use of the Heywood Township Funds thereby ensuring the continued efficient and effective use of Township Funds.

 

Alternatives considered: in considering the report, Members were requested to determine whether or not to approve the allocation of funds to funding streams as appropriate.

 

DECIDED – That (1) the Committee notes the expenditure, commitments and balances for Heywood Township revenue and capital funds at the end of the 2015/2016 financial year, as detailed in Appendices 1 and 2 of the submitted report;

            (2) the Committee notes the findings of the review of Township Funds 2015/2016, as detailed at Appendix 3 of the submitted report, and feedback received to date on projects that were funded during 2015/2016, as detailed at Appendix 4 of the submitted report;

            (3) the Committee approves the allocation of Heywood Township Funds to funding streams in 2016/2017 as detailed at Appendix 5 of the submitted report;

            (4) the Committee approves the terms and conditions for the Heywood Township Revenue and Capital Funds for 2016/2017, as detailed at Appendix 6 of the submitted report;

            (5) the Committees approves the delegation arrangements for Heywood Township Funds in 2016/2017, as detailed at paragraph 3.6 of the submitted report;

            (6) the Committee agrees that any uncommitted/unspent funds be reallocated to a central revenue or capital funding stream as appropriate before the end of the January 2017 financial year to enable Members of the Committee to spend and/or commit all Heywood Township Funds during the 2016/2017 financial year.

13.

Summit Estate Area, Heywood - Objections Received to Proposed 20mph Speed Limit pdf icon PDF 157 KB

Additional documents:

Minutes:

The Director of Neighbourhoods introduced a report presenting responses to objections and comments received to the published proposals to introduce a 20mph speed limit in the Summit Estate area of Heywood.   

 

The Township Committee were requested to either to implement the Borough of Rochdale (Summit Street & Various Surrounding Roads (Summit Estate Area), Heywood) (20mph Speed Limit) and Revocation Order (the Order); not to implement the proposed Order; or, provide alternative proposals and introduce additional traffic calming features as requested by some local residents.

 

The Township Committee considered the views of local residents who addressed the Committee in relation to the proposed Order.  In discussing traffic calming measures on Cherwell Avenue residents expressed concerns on the noise generated by cars passing over the existing speed humps.

 

DECIDED – That (1) the Borough of Rochdale (Summit Street & Various Surrounding Roads (Summit Estate Area), Heywood) (20mph Speed Limit) and Revocation Order, as detailed within the submitted report, be approved;

(2) the Highways Services Manager be requested to review the existing traffic calming measures on Cherwell Avenue.