Agenda and minutes

Venue: Junction Library and Community Centre, Grimshaw Lane, Middleton, M24 2AA. View directions

Contact: Peter Thompson  924717

Items
No. Item

55.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Wardle.

56.

Middleton Township Delegation Arrangements and Appointments 2018/19 pdf icon PDF 109 KB

To consider the Township delegation arrangements and appointments for 2018/19.

Minutes:

The Township Committee considered a report seeking confirmation of the   delegated decision making arrangements for the year and appointments to Township Sub-Committees, including the Chair and Vice Chair and other bodies.

 

Alternatives considered:

The Committee could choose not to appoint to sub-committees and undertake all delegated functions themselves, but this may have a detrimental impact on the ability to progress Township priorities or deal with urgent items of business.

 

Decision:

1.    That approval be given to the Sub-Committee structure of the Middleton Township Committee, comprising the Middleton Township Devolved Funding and Services Sub-Committee and the terms of reference for the Sub-Committee as detailed within appendix 1 of the submitted report;

2.    The following appointments be made for 2018/2019:-

 

Middleton Devolved Funding and Devolved Services Sub-Committee

 

All Middleton Township Committee Members

 

Councillor Donna Williams (Chair)

Councillor Smith (Vice-Chair)

 

Middleton Township Delegated Sub-Committee

 

Not be appointed by matters and functions be delegated to the Middleton Devolved Funding and Devolved Services Sub-Committee or the Chair and Vice Chair of the Township Committee as necessary.

 

Middleton Township Environment and Culture Forum

 

All Middleton Township Committee Members

 

Councillor Donna Williams (Chair)

 

Middleton Regeneration and Transport Working Party

 

All Middleton Township Committee Members

 

Councillor Donna Williams (Chair)

 

Langley Estate Strategy Group – Councillor Smith; Substitute Member – Councillor Burke

 

 

 

Middleton Town Centre Management Company and Middleton Market Company:

 

Final decision on membership to be delegated to the Chair and Vice-Chair following confirmation on the number of members required.

 

Brentwood Day Centre – Management Committee – Councillor Donna Williams

 

Heritage Board - Councillors Susan Emmott and West (Board will no longer meet after July 2018)

 

Highways Champion – Councillor West

 

Township Planning Panel – Councillors Smith, Robinson, Dale, Boriss, Nolan and West.

 

Reasons for the decision:

The Council has established and appoints Township Committees that may exercise both executive and non-executive powers as set out in the Responsibility for Council Functions in Part 3 of the Constitution. The Sub-Committee exercises either delegated powers or acts on any matter detailed in the Committee’s Terms of Reference on which it is essential to take a decision. The proper appointment of Sub-Committees is required to permit the undertaking of delegated functions in accordance with statutory and procedural requirements, and appointments to Working Groups and Other Bodies are required to enable the Township Committee to undertake and to respond to the full range of issues relevant to the Township.

57.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interests.

58.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

There were no urgent items of business for the Township Committee to consider.

59.

Items for Exclusion of Public and Press

To determine any items on the agenda, if any, where the public are to be excluded from the meeting.

Minutes:

There were no confidential items of business for the Township Committee to consider.

60.

Appointment of Vice-Chair for 2018/2019

To consider the appointment of a Vice-Chair for 2018/2019.

Minutes:

Decision:

That Councillor Susan Smith be appointed as Vice Chair of Middleton Township Committee for the remainder of the 2018/19 Municipal Year.

61.

Open Forum

Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

 

 

 

Minutes:

The following matters were raised as part of the Open Forum:-

 

a)    Proposed Free School in Middleton

 

Mr Terry Linden asked why a decision taken by Cabinet in relation to the siting of a proposed new free school in Middleton was not on the Agenda for consideration at the meeting and when would the consultation commence with the public. Mr Linden also referred to issues with the process in relation to a site at Hopwood Hall that had been discounted for the siting of the school and also in the consultation with stakeholders.

 

The Assistant Director (Place) advised that the Department for Education bidding process for a free school required a named site and that Cabinet had agreed that a site at Bowlee be put forward. Consultation would be undertaken through the usual process for planning applications.

 

b)    Langley Central Core (Lakeland Court)

 

Mr Terry Linden asked a question about progress with providing facilities for residents at the Lakeland Court site on Langley.

 

The Assistant Director (Place) advised that the Council was looking at ways to address the issues at Lakeland Court.

 

c)    Play Pitch Strategy

 

In response to a question from Mr Terry Linden, the Assistant Director (Place) advised that the Strategy had been approved and that sports that had not been included would be picked up separately.

 

d)    Middleton May Day Event

 

In response to a question from Mr Terry Linden about ongoing financial support for the Middleton May Day event, following the success of the recent event, Members of the Committee expressed support for continuing the event.

 

 

 

62.

EASY Hubs and Community Connector Service

Presentation by the Adult Care Service.

Minutes:

The Township Committee received a presentation from the Adult Care Service regarding ‘Community Connectors’ which was a new service created as part of the Locality Plan.

 

They were a team based in and around EASY Hubs in localities providing people with information, advice and signposting to appropriate organisations. They would support people in the Borough with issues affecting their health and wellbeing such as employment/training, money management, lifestyles (including mental health), preventative services (such as stopping smoking), community opportunities (volunteering) and housing.

 

They can also give advice to anyone over 18 years but also have links with the Early Help Team if the person is under 18 and can signpost them there.

Referrals can be from anyone – professional or the public and can be via one email, one telephone number or attending a drop in session within their community.

 

Decision;

That the presentation be noted and welcomed.

63.

Minutes - Middleton Township Committee pdf icon PDF 62 KB

To consider the minutes of the meeting of the Middleton Township Committee held on 8th February 2018.

Minutes:

Decision:

That the Minutes of the meeting of Middleton Township Committee, held 8th February 2018, be approved and signed as a correct record.

64.

Minutes - Middleton Township Devolved Funding and Devolved Services Committee pdf icon PDF 54 KB

To note the minutes of the meeting of the Middleton Township Devolved Funding and Devolved Services Committee held on 12th March 2018.

Minutes:

Decision:

That the minutes of the meeting of Middleton Township Devolved Funding and Devolved Services Sub-Committee held 12th March 2018, be noted.

65.

Review of Polling Districts and Polling Places pdf icon PDF 103 KB

To review the polling districts and places within the Township.

Minutes:

The Township Committee considered a report of the Assistant Director (Legal, Governance and Workforce) that consulted Members on the review of Polling Districts and Polling places within the Township.

 

Alternatives considered:

The report was brought to the Township Committee as part of a statutory consultation, therefore no alternatives were considered.

 

Decision:

That the proposed Polling Districts and Polling places within the Township be noted and that any issues be referred direct to the Elections Team.

 

Reason for decision:

The existing arrangements within the Township were considered to be satisfactory for the functions of administering elections.

66.

Neighbourhood Planning - Application for Thornham St. John's Neighbourhood Area & Forum pdf icon PDF 5 MB

To consider an application for a Neighbourhood Area and Forum.

Minutes:

Decision:

That this item of business be deferred for considered at the Township Committee’s next scheduled meeting on 11th October 2018.

67.

Release of Surplus Land for Disposal in Middleton Township pdf icon PDF 97 KB

To consider the release of land for disposal in the Township.

Additional documents:

Minutes:

Middleton Township Committee considered a report of the Director of Economy that sought approval for the disposal of land at two sites in the Middleton Township area: land at Joshua Lane in the East Middleton Ward and land at Leighton Avenue, also in East Middleton Ward. The sites were considered to be surplus to the Council’s operational requirements. The sale of the sites would generate a capital receipt for the Council and reduce its maintenance liabilities.

 

Alternatives considered:

To retain the two sites in their current use.

 

Decision:

 

1.    That the site at Joshua Lane be declared surplus to requirements and released for disposal;

2.    The site at Leighton Avenue be not declared surplus to requirements and the Director of Economy be requested to investigate the land being brought back into use as green open space.

 

Reason for decision:

 

The Director of Economy was charged with the continual review of the Council’s land and property holdings to identify those that are surplus to requirements and could be sold. The site at Joshua Lane was maintained as a grassed area.  It was believed to have development potential and its sale would generate a capital receipt for the Council and reduce maintenance liabilities. The site at Leighton Avenue was the former Alkrington Moss Primary School playing field.  The land had been unused since the school closed in 2008.  The release of the site could generate a c capital receipt for the Council.

68.

Middleton Additional Highway Investment Proposed Programme pdf icon PDF 94 KB

To consider the proposed programme for additional highway investment.

Minutes:

Middleton Township Committee considered a report of the Director of Neighbourhoods that sought approval of proposed carriageway and footway improvement schemes. 

 

Alternatives considered:

The alternative to carrying out this programme would be to select schemes based on condition only. This approach would lead to a deterioration of the network overall and it is poor asset management to treat only the worst roads in the area. Using an asset management approach will assist Rochdale Borough Council in maintaining its current level three funding from the Department for Transport.

 

Decision:

1.    That the proposed carriageway and footway improvement schemes for Middleton Townships be approved in principle with any amendments from Ward Councillor to be submitted to the Head of Highways by the end of June 2018.

2.    Where events external to the Council require rapid response or agreement in principle, the committee authorise the Head of Highways to vary the programme in consultation with the Cabinet Member for Environment and the Chair of Middleton Township Committee.

 

Reason for decision:

To maximise the improvement to the network by carrying out the most efficient and cost effective works to the carriageways and footways.

69.

Middleton Township Funds Review pdf icon PDF 100 KB

To consider Township Funds for 2018/2019.

Additional documents:

Minutes:

The Township Committee considered a report which presented a review of the Township revenue and capital expenditure during 2017/18 and provided options for the allocation of funds for 2018/19.

 

Members were also requested to consider the Middleton Township Funds terms and conditions and to agree delegation arrangements concerning funding decisions.

 

Alternatives Considered:

The Committee could decide whether or not to approve the allocation of funds to funding streams and adopt the terms and conditions.

  

Decision:

1.    That the expenditure, commitments and balances for Middleton Township revenue and capital funds at financial year end 2017/18 be noted.

2.    That the findings of the review of Township Funds 2017/18 and evaluations received to date for some of the projects funded be noted.

3.    That the allocation of Middleton Township Funds to funding streams in 2018/19 be approved (Option 1 for Revenue and Option 1 for Capital);

4.    That the terms and conditions for Middleton Township revenue and capital funds for 2018/19 be approved;

5.    That the delegation arrangements for Middleton Township Funds 2018/19 as detailed in the report be approved.

 

Reasons for the Decisions:

Management of the Middleton Township Fund is delegated to the Middleton Township Devolved Funding and Devolved Services Sub Committee. Middleton Township Funds were allocated to projects that benefit the Township’s community and environment, and which realised the Township’s priorities.