Agenda and minutes

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Contact: Alison James  0176 924711

Items
No. Item

1.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Boriss, Councillor Burke, Councillor Neil Emmott, Councillor Martin, Councillor Robinson, Councillor Rowbotham and Councillor Peter Williams

2.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interest.

3.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

There were no urgent items of business.

4.

Items for Exclusion of Public and Press

To determine any items on the agenda, if any, where the public are to be excluded from the meeting.

Minutes:

There were no items of business requiring the exclusion of the public and press.

5.

Open Forum

Half an hour has been set aside for members of the public to raise any issues relevant to the business of the Committee and the Township.

 

 

 

Minutes:

The following matters were raised as part of the Open Forum:-

 

a)    Andover Avenue

 

The Committee received a question from Mr S Gunby about the provision of alley gates at Andover Avenue following instances of crime and anti-social behaviour in the area.

 

Mr Gunby was advised that the as the area in question was not adopted, that alley gates were not able to be installed.

 

Inspector Wood agreed to contact Mr Gunby direct in relation to crime and anti-social behaviour in the area.

 

 

b)    Joshua Lane

 

The Committee received a question from Mr A Eastham about issues with speeding traffic on Joshua Lane, specifically near the bridge area.

 

The Highways Officer was requested to respond direct to Mr Eastham on the issues he had raised.

 

6.

Minutes - Middleton Township Committee pdf icon PDF 72 KB

To consider the Minutes of the meeting of the Middleton Township Committee held on 14th March 2019.

Minutes:

Resolved:

 

That the Minutes of the meeting of the Middleton Township Committee held on 14th March 2019 be approved and signed as a correct record.

7.

Neighbourhood Planning – Designation of the Proposed Thornham St. John's Neighbourhood Area and Forum pdf icon PDF 1 MB

To consider the proposed designation of a Neighbourhood Area and a Neighbourhood Forum for Thornham St. John's. 

 

 

Minutes:

The Township Committee considered a report of the Director of Economy that informed Members that consultation has taken place on the applications for the designation of a Neighbourhood Area and a Neighbourhood Forum for Thornham St. John's. The report sought approval to designate the Thornham St. John's Neighbourhood Area and Forum to support future preparation of the Thornham St. John's Neighbourhood Plan.

 

 Alternatives considered:

 

The Neighbourhood Planning (General) (Amendment) Regulations 2015 prescribed time limits for the determination of neighbourhood area applications. Except where a local planning authority is required to designate the whole of a parish, applications must be determined within 13 weeks of first being publicised, or 20 weeks where the application relates to more than one local planning authority area. If these time limits are not met, the local planning authority must designate all of the area applied for.

 

Resolved:

 

1.    That Middleton Township Committee approves the Thornham St. John's Neighbourhood Area and Forum for designation.

2.    That the area and forum designation be publicised on the Council’s website as soon as possible.

 

Reasons for the Decision:

 

The Neighbourhood Planning (General) Regulations 2012 required that provided the Thornham St. John’s Neighbourhood Area and Forum applications meet the requirements as set out in Sections 61F to 61L of the Town and Country Planning Act 1990 and Parts 2 and 3 of the Regulations, then the Council must publicise the applications for 6 weeks.

 

These Regulations require that the Neighbourhood Area and Neighbourhood Forum must, inter alia: have a constitution; at least 21 members representative of the area and no part of the proposed Neighbourhood Area may overlap with any other designated Neighbourhood Area.

 

It is considered that the Thornham St. John’s Neighbourhood Area and Forum applications satisfies the requirements of the Regulations, and as no objections were received, the recommendation is to designate Thornham St. John’s as a Neighbourhood Area and Forum.

 

The application of a neighbourhood Area and Forum will enable the community to begin the preparation of a Neighbourhood Plan for their area.

 

Eligible for Call-in: Yes.

8.

Objections to Traffic Regulation Order - Evesham Road, Walsingham Avenue, Tenbury Drive and Hanley Close, Middleton pdf icon PDF 424 KB

To consider a proposed Traffic Regulation Order at Evesham Road, Walsingham Avenue, Tenbury Drive and Hanley Close, Middleton.

Minutes:

The Township Committee considered the report of the Director of Neighbourhoods which presented objections to a proposed Traffic Regulation Order at Evesham Road, Walsingham Avenue, Tenbury Drive and Hanley Close, Middleton.

 

Local residents addressed the Committee stating that they had received very short notice of the meeting and were concerned at the way in which the order had been initially advertised.  Those residents in attendance also did not feel that the proposed Traffic Regulation Order was required.

 

The Highways Officer advised that the proposed Traffic Regulation Order had been advertised in line with statutory requirements but acknowledged that the letter advising local residents about the Township Committee meeting had been delivered at short notice and apologised on behalf of the service.

 

Councillor Joinson, one of the local Ward Councillors commented that he and the other Ward Councillors would undertake further consultation on the proposals.

 

Resolved:

 

1.    That consideration of the objections to a proposed Traffic Regulation Order at Evesham Road, Walsingham Avenue, Tenbury Drive and Hanley Close, Middleton be deferred until the next meeting of the Township Committee.

 

Eligible for call-in – no

 

9.

Middleton Township Funds Review pdf icon PDF 100 KB

To consider the revenue and capital expenditure of Township Funds during 2018/19 and options for the allocation of funds in 2019/20.

Additional documents:

Minutes:

The Township Committee considered the report of the Director of Neighbourhoods which presented a review of the Township revenue and capital expenditure during 2018/19 and provided options for the allocation of funds for 2019/20.

 

Members were also requested to consider the Middleton Township Funds terms and conditions and to agree delegation arrangements concerning funding decisions.

 

Alternatives Considered:

 

The Committee could decide whether or not to approve the allocation of funds to funding streams and adopt the terms and conditions.

 

Resolved:

 

1.    That the expenditure, commitments and balances for Middleton Township revenue and capital funds at financial year end 2018/19 be noted.

 

2.    That the findings of the review of Township Funds 2018/19 and evaluations received to date for some of the projects funded be noted.

 

3.    That the allocation of Middleton Township Funds to funding streams in 2019/2010 be approved (Option 1 for Revenue and Option 1 for Capital);

 

4.    That the terms and conditions for Middleton Township revenue and capital funds for 2019/20 be approved;

 

5.    That the delegation arrangements for Middleton Township Funds 2019/20 as detailed in the report be approved.

 

Reasons for the Decisions:

 

Management of the Middleton Township Fund is delegated to the Middleton Township Devolved Funding and Devolved Services Sub Committee. Middleton Township Funds were allocated to projects that benefit the Township’s community and environment, and which realised the Township’s priorities.

 

Eligible for call in – yes

10.

Middleton Township Delegation Arrangements and Appointments 2019-2020 pdf icon PDF 109 KB

To consider Middleton Township Delegation Arrangements and Appointments for 2019/20.

Minutes:

The Township Committee considered the report of the Director of Resources seeking confirmation of the delegated decision making arrangements for the year and appointments to Township Sub-Committees, including the Chair and Vice Chair and other bodies for 2019/2020.

 

Alternatives considered:

 

The Committee could choose not to appoint to sub-committees and undertake all delegated functions themselves, but this may have a detrimental impact on the ability to progress Township priorities or deal with urgent items of business.

 

Resolved:

 

1.    That approval be given to the Sub-Committee structure of the Middleton Township Committee, comprising the Middleton Township Devolved Funding and Services Sub-Committee and the terms of reference for the Sub-Committee as detailed within appendix 1 of the submitted report;

 

2.    The following appointments be made for 2019/2020:-

 

·         Middleton Devolved Funding and Devolved Services Sub-Committee

 

All Middleton Township Committee Members

 

Councillor Donna Williams (Chair)

Councillor Smith (Vice-Chair)

 

·         Middleton Township Delegated Sub-Committee

 

Not be appointed by matters and functions be delegated to the Middleton Devolved Funding and Devolved Services Sub-Committee or the Chair and Vice Chair of the Township Committee as necessary.

 

·         Middleton Township Environment and Culture Forum

 

All Middleton Township Committee Members

 

            Councillor Donna Williams (Chair)

 

·         Middleton Regeneration and Transport Working Party

 

            All Middleton Township Committee Members

 

Councillor Donna Williams (Chair)

 

·         Langley Estate Strategy Group

 

Councillor Smith; Substitute Member – Councillor Burke

 

·         Middleton Town Centre Management Company and Middleton Market Company

 

Councillor Nolan and Councillor Donna Williams 

 

·         Brentwood Day Centre – Management Committee

 

Councillor Donna Williams

 

·         Highways Champion

 

Councillor West

 

·         Township Planning Panel

 

Councillors Smith, Robinson, Dale, Boriss, Nolan and West.

 

Reasons for the decision:

 

The Council has established and appoints Township Committees that may exercise both executive and non-executive powers as set out in the Responsibility for Council Functions in Part 3 of the Constitution. The Sub-Committee exercises either delegated powers or acts on any matter detailed in the Committee’s Terms of Reference on which it is essential to take a decision. The proper appointment of Sub-Committees is required to permit the undertaking of delegated functions in accordance with statutory and procedural requirements, and appointments to Working Groups and Other Bodies are required to enable the Township Committee to undertake and to respond to the full range of issues relevant to the Township.

 

Eligible for call in – no