Agenda and minutes

Venue: Zoom

Contact: Alison James  Senior Committee Services Officer

Note: In the light of government guidance on social-distancing and the ongoing impact of the Covid-19 pandemic, all meetings will be held remotely. The press and public are able to follow the proceedings by watching our live webcast of the meeting. You can do so following the directions on the meeting page or by going directly to the Council's YouTube site from the link below 

No. Item



To receive any apologies for absence.


There were no apologies for absence received.


Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   


There were no declarations of interests.


Minutes pdf icon PDF 224 KB

To consider the minutes of the Township Committee meeting held on 13 February 2020.



That the Minutes of the meeting of the Middleton Township Committee held on 13th February 2020 be approved and signed by the Chair as a correct record.


Middleton Township Delegation Arrangements and Appointments pdf icon PDF 313 KB

To consider the attached report from the Director of Resources.


The Township Committee considered a report of the Director of Resources seeking confirmation of the delegated decision making arrangements for the year and appointments to Township Sub-Committees, including the Chair and Vice Chair and other bodies for 2020/2021.


Alternatives considered:

The Committee could choose not to appoint to sub-committees and undertake all delegated functions themselves, but this may have a detrimental impact on the ability to progress Township priorities or deal with urgent items of business.



1.            That approval be given to the Sub-Committee structure of the Middleton Township Committee, comprising the Middleton Township Devolved Funding and Services Sub-Committee and the terms of reference for the Sub-Committee as detailed within Appendix 1 of the submitted report;


2.            The following appointments be made for 2020/2021:-


·                     Middleton Devolved Funding and Devolved Services Sub-Committee


All Middleton Township Committee Members


Councillor Donna Williams (Chair)

Councillor Susan Smith (Vice-Chair)


·                     Middleton Township Delegated Sub-Committee


Not be appointed by matters and functions be delegated to the Middleton Devolved Funding and Devolved Services Sub-Committee or the Chair and Vice Chair of the Township Committee as necessary.


·                     Middleton Township Environment and Culture Forum


All Middleton Township Committee Members


            Councillor Donna Williams (Chair)


·                     Middleton Regeneration and Transport Working Party


            All Middleton Township Committee Members


Councillor Donna Williams (Chair)


·                     Langley Estate Strategy Group


Councillor Susan Smith; Substitute Member – Councillor Burke


·                     Middleton Town Centre Management Company and Middleton Market Company


Councillor Nolan and Councillor Donna Williams 


·                     Brentwood Day Centre – Management Committee


Councillor Donna Williams


·                     Highways Champion


Councillor West


·                     Township Planning Panel


Councillors Susan Smith, Robinson, Dale, Boriss, Nolan and West.


Reasons for the decision:

The Council has established and appoints Township Committees that may exercise both executive and non-executive powers as set out in the Responsibility for Council Functions in Part 3 of the Constitution. The Sub-Committee exercises either delegated powers or acts on any matter detailed in the Committee’s Terms of Reference on which it is essential to take a decision. The proper appointment of Sub-Committees is required to permit the undertaking of delegated functions in accordance with statutory and procedural requirements, and appointments to Working Groups and Other Bodies are required to enable the Township Committee to undertake and to respond to the full range of issues relevant to the Township.

Eligible for call in: No


Middleton Township Funds Review pdf icon PDF 148 KB

To consider the attached report of the Director of Neighbourhoods.

Additional documents:


The Township Committee considered the report of the Director of Neighbourhoods which presented a review of the Township revenue and capital expenditure during 2019/2020 and provided options for the allocation of funds during 2020/2021.


The Township Committee was also requested to approve the allocation of Middleton Township Funds to funding streams, to authorise the terms and conditions, and to agree delegation arrangements concerning funding decisions


Alternatives Considered:

The Committee could decide whether or not to approve the allocation of funds to funding streams and adopt the terms and conditions.



1.    That the expenditure, commitments and balances for Middleton Township revenue and capital funds at financial year end 2019/2020 be noted;

2.    That the findings of the review of Township Funds 2019/2020 and evaluations received to date, for some of the projects funded, be noted;

3.    That the allocation of Middleton Township Funds to funding streams in 2020/2021 be approved (Option 1 for Revenue Fund and Option 1 for Capital Fund);

4.    That the terms and conditions for Middleton Township’s Revenue and Capital Funds for 2020/2021 be approved;

5.    That the delegation arrangements for Middleton Township Funds 2020/2021, as detailed at paragraph 4.6 of the submitted report, be approved.


Reasons for the Decisions:

The management of the Middleton Township Fund is a function that has been delegated to the Middleton Township Devolved Funding and Devolved Services Sub Committee. Middleton Township Funds were allocated to projects that benefit the Township’s community and environment, and which realised the Township’s priorities.

Eligible for call in – yes