Agenda and minutes

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Items
No. Item

35.

Additional Item of Business

Minutes:

In accordance with Council Procedure Rules the Chair indicated that there was an additional item in relation to The Lancashire Veterans Association.

 

36.

Declarations of Interest pdf icon PDF 32 KB

Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

 

Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

 

Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

Additional documents:

Minutes:

Further to the Council’s Code of Conduct, Councillor Dutton declared a personal and prejudicial interest in Agenda item 3, (application number HP/22/14), insofar as his wife attends the Community Centre.  He left the room during consideration of this item, taking no part in the discussions or voting on this matter, vacating the Chair in favour of the Vice Chair, Councillor McCarthy.

 

Further to the Council’s Code of Conduct, Councillor Dutton declared a personal and prejudicial interest in respect of Agenda item 3 (application number HTC/04/14), insofar as he resides at Sunningdale Drive.  He left the room during consideration of this item, taking no part in the discussions or voting on this matter, vacating the Chair in favour of the Vice Chair, Councillor McCarthy.

 

Further to the Council’s Code of Conduct, Councillor Dutton declared a personal and prejudicial interest in Agenda item 3 (application number HP/25/14), insofar as he is a Trust Member of the East Lancashire Railway. He left the room during consideration of this item, taking no part in the discussions or voting on this matter, vacating the Chair in favour of the Vice Chair, Councillor McCarthy.

 

Councillor McCarthy declared a personal and prejudicial interest in Agenda item 3, (application number HE/05/14), insofar as he is an Honorary veteran.  He left the room during consideration of this item, taking no part in the discussions or voting on this matter.

 

Further to the Council’s Code of Conduct, Councillor Rush declared a prejudicial interest in Agenda item 3 (application number HTC/05/14), He left the room during consideration of this item, taking no part in the discussions or voting on this matter.

 

Further to the Council’s Code of Conduct, Councillor Rush declared a personal and prejudicial interest in Agenda item 3 (application number HE/05/14), insofar as he is an Honorary Veteran.

 

37.

Minutes pdf icon PDF 55 KB

Minutes:

DECIDED – that the minutes of the meeting of the Heywood Township Delegated Sub-Committee held on 20th January 2015 be approved as a correct record.

38.

The Lancashire Veterans Association

Minutes:

Councillor McCarthy provided the Heywood Delegated Sub-Committee with an update in respect of the Lancashire Veterans Association.  Members considered a letter dated 30th January 2015, informing the Council that the Lancashire Veterans Association would no longer be organising any further parades for Remembrance Sundays after 8 years due to other Commitments. 

 

Members of the Committee considered a response to the letter sent by the Principal Township Officer thanking the Lancashire Veterans Association for their contribution towards the Remembrance Services during the past 8 years.

 

The Heywood Delegated Sub-Committee thanked the Lancashire Veterans Association for their hard work and agreed to formally release them from the Armed Forces Covenant with the Township.

 

DECIDED – that (1) The Heywood Delegated Sub-Committee noted the Lancashire Veterans Notification letter dated 30th January 2015;

(2) that Heywood Township Delegated Sub-Committee approve the release of the Lancashire Veterans Association from the Armed Forces Community Covenant signed with Township;

(3) The Township Officer be requested to send a letter thanking the Lancashire Veterans Association on behalf of the Members of the Heywood Township Committee.

39.

Heywood Township Funds 2014/15 pdf icon PDF 472 KB

Additional documents:

Minutes:

The Sub-Committee considered a report of the Chief Executive which updated Members on the revenue and capital expenditure, commitments and balances of Heywood Township Funds 2014/2015, and which enabled Members to allocate funds to proposed schemes.

 

The recommendations were presented as the management of the Heywood Township Fund is a function delegated to the Heywood Township Delegated Sub-Committee.

 

Heywood Township Funds are allocated to projects/schemes that benefit the Township’s community and environment, and realise the Township’s priorities. The recommendations would also enable the Sub-Committee to monitor and review the use of the Heywood Township Funds to ensure their continued efficient and effective use of Township Funds.

 

Alternatives considered: There were no alternatives considered. In considering the report and additional applications reported at the meeting, Members have delegated authority whether or not to approve the allocation of funds to projects/schemes as appropriate.

 

The Committee received representations from applicants in respect of the application number HE/04/14, Big Games 2015; HE/05/14, Armed Forces Day; HE/06/14, Monkey Business; HP/25/14 Railway Carriage Relocation; HT/01/14, Official Heywood Town Website and application HT/02/14. St Luke’s Church Christmas Tree Lights. 

 

The Township Officer informed Members that instructions to contractors would be given to fit the hand carved flags once the cheque payment received from the Memorial Fund had cleared.

 

DECIDED – that (1) the expenditure, commitments and balances for Heywood Township Revenue and Capital Funds, as outlined in appendices 1, 1A,  2 and 2A of the report be noted;

(2) The decisions made under delegated authority as outlined in appendix 3 of the submitted report be noted;

(3) it be noted that the Lead Township Officer had assessed the proposed projects to be considered for funding, against the criteria of the Heywood Township Fund, priorities of the Township Plan and any specific risks had been identified, (as detailed in Appendix 4 of the submitted report);

(4) applications for Township Funds, (as outlined in appendix 4 of the submitted report); and as, verbally updated by the Township Management Officer, be dealt with as follows:-

(a) £277.50 be approved from the Events Fund for the wreaths for Remembrance Sunday 2014;

(b) £1,500 be approved from the Events Fund for the Big Games 2015;

(c) £1,500 be approved from the Events Fund for the Armed Forces Day Parade;

(d) £1,512 be approved from the Events Fund for the Monkey Business Festival and applicants be requested to ensure the event is over by midnight;

(e) £239.98 be approved from the Projects Fund for the Monday Community Club Activities;

(f) £229.93 be approved from the Project Fund for the Kitchen Kapers Equipment and applicants be requested to provide feedback on how many people utilise the services and detailing how the funds are utilsed;

(g) £1,000 be approved from the Railway Carriage Relocation;

(h) £3,811 be approved from the Capital Fund for the lighting columns for the passageway between Newhouse Road and Sunningdale Drive;

(i) The application for the Stanley Street waiting restrictions be deferred to a future meeting of the Heywood Township Committee  ...  view the full minutes text for item 39.

40.

Heywood Clean and Green Fund pdf icon PDF 82 KB

Additional documents:

Minutes:

The Committee considered a report of the Director of Customer and Corporate Services which sought the Heywood Township Delegated Sub-Committee’s approval for the allocation of £35,000 to Heywood Township for environmental improvements to be used to commission a dedicated Clean & Green Team for a period of 15 weeks.

 

The recommendations presented to Members were to approve funding of a dedicated Clean & Green Team for a period of 15 weeks.

 

Alternatives considered by the Sub-Committee were that the allocation of funds to community groups could be considered, Tt was acknowledged that there would be additional issues to consider, including the standard of work required, monitoring of the standard of work carried out, and the potential for revenue costs to the Environmental Management Service if groups did not remove and dispose of waste.

 

Members welcomed the report and discussed a number of options in relation to the allocation of funding per ward.   

 

DECIDED - that (1) the report be noted.

(2) approval be granted for the allocation of £35,000 to Heywood Township for environmental improvements to be used to commission a dedicated clean and Green Team for a period of 15 weeks.

(3) The management and coordination of the project be delegated to the Township Officer to determine, in consultation with the Chair of this Sub-Committee.