Agenda and minutes

Venue: Hollingworth (Room 108ABC), First Floor, Number One Riverside, Smith Street, Rochdale, OL16 1XU. View directions

Contact: Michael Garraway, Head of Governance  Email: michael.garraway2@rochdale.gov.uk

Items
No. Item

45.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were submitted on behalf of Councillors Brett, Burke, Cocks, Dutton, Hornby, Joinson, Martin, Mir, Nickson, Robinson and Sullivan.

46.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interests.

47.

Mayor's Communications

The Mayor to make any appropriate announcements.

Minutes:

The Mayor drew Members’ attention to the supplementary papers, which had been circulated earlier in the day, containing alternative budget proposals and updated appendices to agenda Item No. 9 – Budget Report 2022/23.

 

48.

Public Questions and Petitions

To receive petitions and questions from members of the public, where these have been received in accordance with the Petitions Scheme and/or Council Procedure Rules.

Minutes:

There were no submitted questions or petitions for the meeting of Council to consider.

49.

Minutes pdf icon PDF 130 KB

To authorise the signing of the minutes of the meeting of the Council held on 15 December 2021.

Minutes:

RESOLVED -  That the minutes of the Council meeting held on 15th December 2021 be approved and signed by the Mayor as a correct record.

 

50.

Discretionary Fees & Charges 2022/23 pdf icon PDF 140 KB

To consider the report of the Cabinet Member for Finance and Corporate/Chief Finance Officer.

Additional documents:

Minutes:

Consideration was given to a report that detailed proposals following the annual review of discretionary fees and charges as part of the budget setting process.

 

It was noted that following consultation, no changes had been made to the original proposals. The report detailed the proposed discretionary fees and charges for 2022/23, and the charges proposed to be exempt from the general 2% increase which had been agreed by Cabinet on 27th July 2021.

 

RESOLVED -

 

1.    That the Discretionary Fees and Charges for 2022/23, as set out in Appendix 1 of the report be approved.

 

2.    That the charges exempt from the general 2% increase, as set out in paragraph 4.3 of the report be approved.

 

3.    That the new charge for the webcasting of funerals, as detailed in paragraph 4.5 of the report be approved.

 

51.

Savings Programme 2022/23 pdf icon PDF 227 KB

To consider the report of the Cabinet Member for Finance and Corporate/Chief Finance Officer.

Minutes:

Consideration was given to a report of the Cabinet Member for Finance and Corporate/ Chief Finance Officer which provided an update on the proposed savings and the outcome of consultation on the workforce proposals that required consultation within the 2022/23-2023/24 Savings Programme.

 

 

RESOLVED –

 

  1. Council noted that the Business as Usual savings totalling £477,000 approved at Cabinet in November 2021 had been incorporated into the budget estimates for 2022/23 – 2024/25.

 

  1. Council noted that the overall savings available for 2022/23 had reduced by £91,000 and that this would be managed via the use of reserves in 2022/23 and through the overall budget gap for 2023/24 onwards.

 

  1. Council noted that the workforce saving proposal (£113,000) would be implemented via the Council’s delegated decision making process.

 

52.

Budget 2022/23 - 2024/25 - Local Government Act 2003 Requirements pdf icon PDF 335 KB

To consider the report of the Cabinet Member for Finance and Corporate/Chief Finance Officer.

Minutes:

Consideration was given to a report which set out the Chief Finance Officer’s opinion regarding the robustness of the proposed budget and the adequacy of general balances and reserves.

 

The Chief Finance Officer had concluded that the proposed budgets and associated systems and processes were sound and the level of general balances and reserves were adequate.  It was advised that the proposed estimates and tax setting calculations were robust, reserves were adequate and the provisional Capital Programme was affordable. 

 

The Leader of the Council moved the recommendations as set out in the report and commended the Chief Finance Officer and her team for their work to ensure the Council had a robust budget in place.

 

 

RESOLVED -

 

1.    That the report be noted and the approach to General Balances, as outlined in the report be endorsed.

 

2.    That the General Fund Balances for 2021/2022 set at £17 million be approved.

53.

Budget Report 2022/23 pdf icon PDF 781 KB

To consider the report of the Cabinet Member for Finance and Corporate/Chief Finance Officer.

Additional documents:

Minutes:

The Leader of the Council began by expressing his solidarity with the people of Ukraine and those of the Ukrainian community living in Rochdale, in view of recent events and the threat of Russian invasion.  He said the Council via its membership of the STaR Joint Committee would ensure that its current and future procurement arrangements did not benefit Russia.

 

The Leader then went on to explain that a bipartisan approach had been adopted to develop the budget proposals for 2022/23, and he thanked Conservative councillors for their constructive participation as members of the Budget Working Group.

 

In concluding, the Leader commended the Finance Team for the work undertaken to prepare a robust budget.  He then moved the recommendations set out in the report.

 

The Cabinet Member for Finance and Corporate supported the proposal, however, moved an amendment.  The amendment was seconded by the Leader, and upon being put to the vote the Mayor declared the amendment to be carried.

 

It was noted that two submitted amendments had been received and had been circulated in the supplementary papers prior to the meeting.

 

The first amendment was moved by Councillor Kelly and seconded by Councillor Davidson.  Upon being put to the vote the Mayor declared the amendment to be lost.

 

The second amendment was moved by Councillor Dearnley and seconded by Councillor Holly.  Upon being put to the vote the Mayor declared the amendment to be lost.

 

The original motion, as amended, was then voted upon by means of a recorded vote.

 

Voting for the motion: Councillors Ali Ahmed, Iftikhar Ahmed, Shakil Ahmed, Daalat Ali, Sultan Ali, Besford, Blundell, Dale, Neil Emmott, Susan Emmott, Emsley, Faisal, Hartley, Heakin, Hussain, Phillip Massey, Rachel Massey, Meredith, O’ Neil, O’Rourke, Rana, Rowbotham, Rush, Sheerin, Susan Smith, Terry Smith, Wardle, Wazir, West, Donna Williams, Peter Williams, Wraighte, Zaheer, Zaman and Rashid.

 

Abstaining on the motion:Councillors Anstee, Bamford, Beswick, Davidson, Dearnley, Gartside, Holly, Kelly, McCarthy, Paolucci, Angela Smith, Taylor and Winkler.

 

RESOLVED – That following considered of the recommendations of Cabinet, approved at its meeting held on 22nd February 2022, Council agreed:

 

1.    That the revenue estimates for 2022/23 as submitted in the Budget Report be approved.

2.    That the level of Council Tax increase at 2.99% be approved, including a precept of 1% for Adult Social Care.

 

3.    It be noted that, at its meeting on 15th December 2021, Council calculated the amount of 56,232 as its Council Tax base for the year 2022/23 in accordance with Section 31B of the Local Government Finance Act 1992, as amended by the Localism Act 2011.

 

4.    That the following amounts now be calculated by the Council for the year 2022/23 in accordance with Sections 30 to 36 of the Act:-

£636,443,476.00     being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act.

 

£536,406,186.00    being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.  ...  view the full minutes text for item 53.

54.

Interim Polling District Review pdf icon PDF 124 KB

To consider the report of the Leader of the Council

Additional documents:

Minutes:

Consideration was given to a report that set out proposals for a pattern of new polling districts and polling places in the borough.

 

Following the Local Government Boundary Commission for England’s

Electoral Review of Rochdale, and the enactment of the Rochdale (Electoral Changes) Order 2021 which proposed 20 new ward boundaries, it had been necessary to undertake an interim review of the borough’s polling districts and polling places to ensure adequate voting arrangements were in place.

 

The purpose of the review was to ensure that there was an alignment of polling districts with the new ward boundaries prior to the local government elections that would be held in May 2022.

 

RESOLVED – That the proposed pattern of new polling districts and polling places, as set out in the appendices to the report be approved.

55.

Calendar of Meetings 2022-23 pdf icon PDF 107 KB

To consider the report of the Chief Executive.

Additional documents:

Minutes:

Considered was given to a proposed Calendar of Meetings for the 2022/2023 municipal year.

 

RESOLVED -

 

1.    That the Calendar of Meetings for the 2022/23 Municipal Year, as set out in Appendix 1 of the report be approved.

 

2.    That the Chief Executive be given delegated authority, in consultation with relevant Committee Chairs or the Leader of the Council to amend the Calendar of Meetings.

56.

Appointment of the Director of Economy pdf icon PDF 119 KB

To consider the report of the Chief Executive.

Minutes:

Council approval was sought to recruit to the role of Director of Economy on a permanent basis.

 

Since the previous incumbent had left the Council ‘acting up’ arrangements had been in place.  Following consideration of the options, the Chief Executive had concluded that recruitment to the post on a permanent basis was recommended.

 

RESOLVED - That the recruitment to the post of Director of Economy within the existing salary range of £102,754 to £132,225 per annum be approved.

57.

Appointment of External Auditors 2023/24 - 2027/28 pdf icon PDF 178 KB

To consider the report of the Cabinet Member for Finance and Corporate/Chief Finance Officer.

Minutes:

Consideration was given to a report that set out the options available to the Council in relation to the appointment of external auditors for the accounting periods 2023/24 – 2027/28.

 

 

RESOLVED –

 

1.    That the procurement of external audit services and support through the sector-led option via PSAA for the appointment of external auditors to principal local government and police bodies for five financial years from 1st April 2023 be approved.

 

2.    That the Chief Financial Officer be authorised to instigate the procurement process with PSAA on behalf of the Council.