Agenda and minutes

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Items
No. Item

16.

Additional item of Business

Minutes:

The Chair indicated acceptance of a late additional item of business, namely an application for funding from St Mary of The Annunciation RC Church for the Introduction of waiting restrictions on the A58 Featherstall Road near the junction with the access road to the car park.  The Chair had accepted the late item on the grounds of urgency on Health & Safety grounds.

17.

Declarations of Interest

Members are requested to indicate at this stage any items on the agenda in which they intend to declare an interest.  Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any personal or discloseable pecuniary interest required of them and, in the case of any discloseable pecuniary interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

Minutes:

There were no declarations of interest.

18.

Minutes pdf icon PDF 58 KB

-       To consider the minutes of the meeting held on 4th December 2013.

Minutes:

            DECIDED – That the minutes of the meeting held on 4th December 2013, be approved as a correct record.

19.

Peninnes Township Funds 2013/14 pdf icon PDF 78 KB

Additional documents:

Minutes:

The Deputy Chief Executive submitted a report that updated the Sub-Committee on revenue and capital expenditure, commitments and balances of Pennines Township Funds 2013/14, and which enabled Members to allocate funds to proposed projects

 

The recommendations in the report were presented as the management of the Pennines Township Fund is a function delegated to the Pennines Township Delegated and Funding Sub-Committee. Pennines Township Funds are allocated to projects/schemes that benefit the Township’s community and environment, and realise the Township priorities. The report also enabled the Sub-Committee to monitor and review the use of the Pennines Township Funds to ensure continued efficient and effective use of Township Funds.

 

Alternatives considered: In considering the report, Members will decide whether or not to approve the allocation of funds to projects/schemes as appropriate.

 

In considering the submitted funding applications Members sought confirmation that no response had been received from PN Daly in relation to application PTC/11/13 for the resurfacing of the car park opposite Butterworth Hall.  In considering application PTC/06/13 for Bollards on Hawthorne Lane Members were informed of proposals to re-surface the footpath on Hawthorne Lane under the Highways Improvement Programme works planned either in the Easter or summer holidays.  In relation to PTC/07/13 Play provision at Stonie Heyes, Members question the value for money of the recently installed equipment and of that proposed in the application.   

 

            DECIDED – That (1) the expenditure, commitments and balances of Pennines Township Revenue and Capital funds as detailed in Appendices 1 and 2, to the submitted report be noted;

            (2) the decisions made under delegated authority as detailed in Appendix 3 to the submitted report be noted;

            (3) the summaries of evaluation information detailed in Appendix 4 of the submitted report be noted;

            (4) applications for assistance from the Pennines Township Capital and Revenue Funds, as detailed within Appendix 4 of the submitted report be determined as follows:

            a) PF/13/13 – Royal Street Waiting Restrictions – be approved from Township revenue funds;

            b) PTC/11/13 – resurfacing of car park opposite Butterworth Hall – be deferred pending a response from PN Daly for a contribution towards the resurfacing work;

            c) PTC/05/13 – Starring Way Area 20mph zone – be deferred to the next meeting of the Sub-Committee pending further information on consultation undertaken in relation to the proposal;

            d) PTC/06/13 – Bollards on Hawthorne Lane – be deferred to a future meeting of the Sub-Committee following a request to look at alternative solutions and to be considered alongside the re-surfacing of the footpath on Hawthorne Lane;

            e) PTC/07/13 – Play provision at Stonie Heyes – Internal Audit be requested to review the procurement process and value for money of the recently implemented scheme and the additional equipment proposed within the submitted application;

            f) PTC/08/13 – Decorative lighting columns on Hare Hill Road – be approved from Township capital funds;

            g) PTC/099/13 – Waiting restrictions on Featherstall Road near St Mary of the Annunciation RC Church – be approved from Township capital funds.

20.

Milnrow Clock pdf icon PDF 121 KB

Additional documents:

Minutes:

The Deputy Chief Executive introduced a report informing Members of the requirements needed to facilitate the refurbishment of Milnrow Clock and seeking approval for funding for the scheme.

 

Members were informed that the scheme did not meet the Pennines Township Funds Terms and Conditions 2013-2014. Members were asked to approve that a feasibility study be carried out on Milnrow clock before any refurbishment works be undertaken. Furthermore should the scheme be viable Members were requested to approve that the Council's Estates & Asset Management Team enter into negotiations with Milnrow Properties Limited to try and agree a Deed of Grant to enable the Council, its agents and contractors to enter on to the property to carry out the repair and future maintenance of the clock, and the Council’s Legal Services Team be instructed to undertake the required work. Members were also requested to approve part of the total of £3,886 which has already been approved for this scheme from the Townships Revenue budget 2012/13 be used to cover Legal and Estates & Asset Management charges already incurred.  If the scheme is considered to be feasible, Members were requested to approve additional funding to allow for the refurbishment to take place.

 

In considering the report it was suggested that a Protection Order had been placed on the clock.  Members requested the Director for Economy & Environment confirm a Protection Order exists for the clock, provide details of the planning agreement when the clock was sold and confirm if there was a legal agreement stating the owners would have to maintain the clock.

 

 Members expressed concerns at costs quoted within the submitted report. 

            DECIDED – That (1) this scheme does not meet the Pennines Township Funds Terms and Conditions 2013-2014, be noted;

            (2) the decision to undertake a feasibility study be deferred to the Governance & Committees Manager in consultation with the Chair of the Sub-Committee pending information regarding the agreements and conditions contained within the planning application and transfer of ownership of the clock and a review by Internal Audit into associated costs;

            (3)  all other decisions be deferred to a future meeting of the Sub-Committee pending further information as detailed in (2) above.

21.

Exclusion of Press and Public

To consider excluding the press and public from the meeting during consideration of the following item of business in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.

 

 

 

 

Minutes:

DECIDED – That the public be excluded from the meeting during consideration of the remaining item of business since it is likely, that in view of the nature of the business to be transacted or the nature of the proceedings that if members of the public were present there would be disclosure to them of exempt information, namely information relating to the business or financial affairs of any particular person (including the authority holding that information) and information relating to any consultations or negotiations, or contemplated consultations or negotiations in connection with any labour relations matter arising between the Authority or a Minister of the Crown and employees of or Office Holders under the Authority and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

22.

S106 fees and charges

Minutes:

The Deputy Chief Executive introduced a report on legal costs associated with the delivery of projects using Section 106 funds within the Township as requested by the Township Committee held on 7th January 2014. 

 

            DECIDED – That (1) the report be noted;

            (2) the Cabinet be requested to include the text ‘up to a maximum’ with the figures quoted in the Discretionary Fees and Charges report to be considered by Council;

            (3) the Director for Economy & Environment be requested to report to the next meeting of the Township Committee updating on S106 funds for Pennines Township.