Agenda and minutes

Venue: Training and Conference Suite, First Floor, Number One Riverside, Smith Street, Rochdale, OL16 1XU. View directions

Contact: Peter Thompson  924715

Items
No. Item

1.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Mir.

2.

Minutes pdf icon PDF 101 KB

To consider the Minutes of the meeting held on 10th March 2021.

Minutes:

Resolved:

That the minutes of the meeting held on 10th March 2021 be approved and signed as a correct record.

3.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

In accordance with the Code of Conduct for Councillors and Voting Co-Opted Members, Councillor Dearnley declared personal and prejudicial interests with regard to the funding application submitted on behalf of Wardle Anderson Brass Band and left the room during consideration of the application.

4.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

There were no urgent items of business.

5.

Pennines Township Funds 2021/22 pdf icon PDF 119 KB

To consider Pennines Township Funds 2021/22.

Additional documents:

Minutes:

The Sub-Committee considered a report of the Director of Neighbourhoods which provided an update on revenue and capital expenditure, commitments and balances of Pennines Township Funds 2021/2022 and to enable the allocation of funds to proposed projects.

 

In considering the funding applications the Sub-Committee received oral representations from the applicant’s and/or their representatives, who were in attendance at the meeting.

 

The Chief Finance Officer was in attendance at the meeting following a request from Members to answer questions about carry forward of funds and internal charging mechanisms for projects, the cost of which was often passed on to Townships when funding applications were submitted.

 

Members of the Committee noted that communication was ongoing with Township Chairs and Vice-Chairs relating to funding and requested that Township funding should be reviewed in regard to the corporate policy on carrying forward budgets. With regard to internal charging mechanisms, it was suggest that the internal markets and differing recharging policies could be subject to a scrutiny review.

 

Members also sought a temporary change to the terms and conditions for applications for funding to take into account the challenges faced by groups and organisations throughout the pandemic to enable more than one application to be made.

 

Alternatives considered:

 

Members were asked to decide whether or not to approve the allocation of funds to projects/schemes as appropriate.

 

Resolved:

 

1.    That the expenditure, commitments and balances of the Rochdale South Township Funds 2021/22, as detailed in Appendices 1 and 2 of the submitted report be noted;

 

2.   That the decisions made under delegated authority as detailed in Appendix 3 of the submitted report be noted;

 

3.   That the Townships and Communities Manager, in consultation with the Chair, Vice Chair and opposition spokesperson of the Sub-Committee, be given delegated authority to make decisions on any deferred projects;

 

4.   It be noted that the Townships and Communities Manager has assessed the proposed projects to be considered for funding against the criteria of eligibility for the Rochdale South Township Fund, the priorities of the Township and any specific risks have been identified in the report;

 

5.   That applications for Township Funds 2021/22, (as outlined at Appendix 4 of the submitted report); be dealt with as follows:-

 

Applicant/ Project

Decision

PF/01/21 Ramsden Road Speed Survey

Application deferred with the final decision delegated to the Chair and Vice-Chair in consultation with Ward Councillors following receipt of further information relating to the need for a speed survey and the introduction of 20mph zones across the Borough.

 

PF/02/21 Belfield Art Group Classes

Approved - £2500 - from Projects Fund

 

PTC/02/21 Milnrow Brass Band

Approved - £5000 – from Capital Fund

 

PTC/06/21 Wardle Anderson Brass Band

Approved - £11650 – from Capital Fund

 

PTC/11/21 Calderbrook Road Waiting Restrictions

Approved - £4000 – from Capital Fund in principle, subject there being no  alternative sources of funding available

 

 

6.  That the Chief Finance Officer be requested to consult with the Portfolio Holder for Finance and Corporate Delivery with regard to carry forward of funds and internal charging  ...  view the full minutes text for item 5.

6.

Environmental Management CCTV

Head of Environmentla Management Services to report

Minutes:

The Sub-Committee considered the report of the Director of Neighbourhoods which advised that fly tipping nationally and locally is a significant problem and a strategy has been prepared to tackle fly tipping in Rochdale along with an action plan. A number of initiatives are proposed in this plan one of which relates to deployable CCTV provision.

 

Alternatives considered:

Members can choose not to purchase a dedicated Township Deployable CCTV camera.

 

Members could choose to purchase additional dedicated Township Deployable CCTV cameras, any for Environmental Crimes would be managed by Environmental Management. Cameras purchased for a different primary use would be managed by the appropriate department, for example a camera primarily used for detection of ASB managed by Community Safety colleagues

 

Resolved:

That £34000 be allocated in principle for the purchase of 4 CCTV Cameras and 4 ANPR (one per ward) and that a comprehensive project brief be submitted to the next meeting detailing the logistics of the project.

 

Reasons for the decision:

The Sub-Committee has previously committed funds to be used for deployable CCTV.