Agenda and minutes

Venue: Training and Conference Suite, First Floor, Number One Riverside, Smith Street, Rochdale, OL16 1XU. View directions

Contact: John Addison  01706 924829

Items
No. Item

94.

Apologies

To receive any apologies for absence.

95.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declaration of interests.

96.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

There were no items of business declared under this item.

 

97.

Items for Exclusion of Public and Press

To determine any items on the agenda, if any, where the public are to be excluded from the meeting.

Minutes:

There were on items of business under this item.

98.

Minutes pdf icon PDF 87 KB

To approve the Minutes of the meeting held on the 11th February 2019 and note the notes of the meeting held on the 20th March 2019.

Additional documents:

Minutes:

RESOLVED:

 

That the Minutes of the meeting held on the 11th February 2019 be signed as a correct record, and that the Committee also acknowledge the informal notes of the meeting held on the 20th March 2019 as an accurate record of the discussion.

 

99.

Resources and Neighbourhoods Directorate Plans 2018-19 Quarter 4 Performance Update pdf icon PDF 157 KB

To consider the Resources and Neighbourhood Directorate Plans quarter four 2018/19.

Additional documents:

Minutes:

The Committee received a report from the Assistant Director (Information, Customers and Communities) detailing the progress at the end of quarter 4 (1st January 2019 – 31st March 2019) towards achievements of the targets contained in the Resources Directorate Plan 2018/2019 and in the Neighbourhoods Directorate Plan 2018/2019.

 

In considering the Resources Directorate element of the report, Members were updated on the three actions that were still outstanding and Members were advised on the progress that was being made on all of these actions, which were due to be completed in line with revised timetables. In respect of the item relating to the ‘OD – Develop Workforce Planning’ (R18009) it was noted that this would be subject to a separate report and reviewed at a future meeting of the Corporate Overview and Scrutiny Committee.

 

Members raised concerns that a new version of the Corporate Plan had not as yet been presented to the Committee or had been implemented for the start of the municipal year. It was reported that the Corporate Plan would be submitted to the next meeting of the Committee.

 

RESOLVED:

 

That the Resources and Neighbourhoods Directorate Plans 2018-19 Quarter 4 Performance be noted.

 

100.

Delegated Approval Report 2018/19 pdf icon PDF 141 KB

For Members to be updated on delegated powers, Financial Regulations 2a and 2d, in relation to Revenue and Capital Schemes funded by additional grants or income during 2018/19.

Minutes:

The Deputy Chief Finance Officer presented to Members a report that provided details of approvals of spend under delegated powers, Financial Regulations 2a and 2d, in relation to Revenue and Capital Schemes funded by additional grants or income during 2018/19.

 

It was reported that capital and revenue expenditure aimed to support the delivery of services and the achievement of priorities and objectives. The Financial Regulations give delegated authority to Directors to approve additional expenditure up to £250,000, if the additional expenditure was funded by additional grants/contributions.

 

It was reported that there had been no approvals for amounts between £250,000 and £500,000 in 2018/19.

 

Members were informed that an annual report was required under Financial Regulations, to provide details of approvals given under delegated powers. It was noted that the extent to which delegated powers had been exercised to approve revenue and capital expenditure met from grants/income during 2018/19 was outlined in in the report.

 

RESOLVED:

 

That the report be noted.

 

101.

Collection Fund Outturn Report 2018/19 pdf icon PDF 265 KB

To update the Committee on the Council’s Collection Fund outturn position for 2018/19.

Additional documents:

Minutes:

The Committee received a report from the Head of Corporate Finance which provided an update on the Council’s Collection Fund outturn position for 2018/2019. It was reported that this report had previously been presented to and considered by the Cabinet at its meeting on 28th May 2019, where the recommendations contained therein were approved.

 

Members were informed that the Collection Fund outturn position for 2018/19 was a surplus of £6.818m, this comprised of £4.044m surplus relating to Business Rates and £2.774m surplus relating to Council Tax. The Council’s share of the 2018/19 Collection Fund outturn surplus was noted as £6.367m.

 

RESOLVED:

 

That the 208/2019 Collection Fund outturn position be noted.

 

102.

Finance Outturn Report 2018/19 pdf icon PDF 583 KB

To update the Committee on the Council’s Finance Outturn position for

2018/19.

Additional documents:

Minutes:

The Committee received a report from the Deputy Chief Finance Officer that provided details of the Council’s financial position at the end of 2018/2019. It was noted that the report had been previously considered by the Cabinet at its meeting on 28th May 2019 where the recommendations contained therein were approved.

 

The Finance Outturn Report informed Members that the final Revenue position was an overspend of £2.694m for 2018/20 and that the final position of the Savings target of £0.507m, as part of the Revenue budget 2018/19, highlighted a final balance to address of £0.150m.

 

The Finance Outturn Report also provided an update on the Health & Social Care Pool Fund and on Final Capital expenditure of £51.789m after re-phasing of £12.365m. Members were reminded that effective financial management was essential if the Council was to keep spending within available resources. It was vital that services made adjustments in spending to ensure that they spend in line with the approved budgets.

 

Members questioned the officer around underspent budgets and empty properties in the Borough and could more be done to bring them back into use. It was noted that budgets for projects that did not spend its whole budget for whatever reason was put back into the corporate account and that the Council had a number of policies in place to address vacant properties.

 

RESOLVED:

 

That the report be noted.

 

103.

Work Programme pdf icon PDF 83 KB

To consider a work programme for the Committee – 2019/20

Minutes:

The Chair presented to the Committee a draft Work Programme for the forthcoming Municipal Year. Members considered all areas of the remit of the corporate overview and Scrutiny Committee in selecting what areas to scrutinise.

 

The Committee agreed that moving forward some financial reports could be present to the Committee via a presentation covering a number of key reports at once. Members also wished where possible to undertake pre-decision scrutiny.

 

Members also requested that information relating to the Township Service be presented to a future meeting and the Chair advised that he was shortly due to meet with the Townships Manager to discuss the future scrutiny of Township services.

 

RESOLVED:

 

1. That the Committee’s Work Programme 2019/20 be noted.

2. A report relating to the Council’s Townships function be submitted to a

future meeting of the Committee.