Agenda and minutes

Venue: Number One Riverside

Contact: John Addison  01706 924829

Items
No. Item

90.

Apologies

To receive any apologies for absence.

91.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

There were no declarations of interest.

92.

Exclusion of Press and Public

To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

Minutes:

It was noted that that the press and public should be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972.

93.

Highway Maintenance

For Members to consider a report on Highways Maintenance.

Additional documents:

Minutes:

A report of the Director of Neighbourhoods relating to the Highway Maintenance Service Contract for 2020 onwards was presented to Members.

 

The current Contract delivered the following highway services:

           Reactive/Routine Highway Repairs;

           Planned Maintenance Works;

           Drainage Maintenance;

           Winter Maintenance;

           Out of Hours Call Out.

 

This report set out the delivery options available to implement at the end of the current contract end date.

 

Members were asked to consider the available options described in the report to ensure the continuation of a highways maintenance service beyond the contractual end date of 31 March 2020.

 

The Chair of the Communities, Regeneration and Environment Overview and Scrutiny Committee, Councillor Meredith informed Members that the Committee had recently approved the recommendations of the Highways Study Group and that this included that the Study Group was generally happy with the performance of the Highways Contract, but had some concerns with the performance indicators not being achieved in relation to pot holes filled within the required time.

 

The Portfolio Holder for Environment, Councillor Neil Emmott addressed Members stating that he was present to receive any comments that Members had in relation to the Highway Maintenance Contract and that he would take these forward on behalf of Members.

 

Members were able to provide details of and ask questions in relation to instances of good and bad practice with the operation of the current contract, with the main area of concern being around the repairs undertaken to pot holes.

 

The Director of Neighbourhoods informed Members that the concerns raised would be taken into account when considering the options relating to the Highway Maintenance Service Contract for 2020 onwards.

 

It was noted that there was a meeting taking place the following week which would include the Portfolio Holder for Environment, Chair of the Communities Regeneration and Environment Overview and Scrutiny Committee, Senior Council Officers and representatives from Balfour Beatty, the current contractor, at which the concerns of Members would be raised. Following the meeting, a decision on how to proceed would be taken.