Agenda and minutes

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Contact: Peter Thompson  4715

Items
No. Item

19.

Declarations of Interest pdf icon PDF 26 KB

Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

 

Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

 

Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

Additional documents:

Minutes:

There were no declarations of interests.

20.

Minutes pdf icon PDF 66 KB

To approve the minutes of the meeting of the Communities, Regeneration and Environment Overview and Scrutiny Committee, held 9th July 2015.

Minutes:

DECIDED – That the minutes of the meeting of the Communities, Regeneration and Environment Overview and Scrutiny Committee held 9th July 2015 be approved, as a correct record.

21.

Communities, Regeneration and Environment Overview and Scrutiny Committee - Work Programme 2015/2016 pdf icon PDF 133 KB

Additional documents:

Minutes:

The Committee considered a report of the Head of Legal and Governance Reform which presented the updated Communities, Regeneration and Environment Overview and Scrutiny Committee Work Programme 2015/16, prior to its submission to the Council on 21st October 2015, and the Actions List arising from the last meeting of the Committee held 9th July 2015.

 

A Member of the Committee asked if the Courier Service, which presently delivered Councillors mail on a Friday could be brought forward to a day earlier in the week.

 

DECIDED – That (1) the Committee’s Work programme 2015/2016 be approved and submitted to the Council on 21st October 2015;

            (2) the Actions List appended to the submitted report be noted;

            (3) the Director of Economy and Environment be requested to consider moving the day that the Council’s Courier Service delivers mail to Councillors from Friday to Wednesdays.

22.

Call-in: Puffin Crossing, Sandy Lane, Rochdale pdf icon PDF 142 KB

Additional documents:

Minutes:

The Committee considered a report of the Head of Legal and Governance Reform which presented details of a decision made by Rochdale Township Action and Resources Committee at its meeting held on 14th July 2015 that approved an allocation of £50,000 from Township Funds for the conversion of the Sandy Lane Pelican crossing to a new Puffin Crossing (Minute 26(5)(b) refers).

 

The decision of the Committee had subsequently been called-in by Councillors James Gartside and Jane Gartside on that there had not been sufficient information on which to make a decision, alternative options had been insufficiently explored and the reasons for the rejection of alternate policy options had been insufficiently explained.

 

In considering the Head of Legal and Governance Reform’s report Members of the Committee heard representations from and asked questions of Councillor Shakil Ahmed, the Chair of the Rochdale Township Action and Resources Committee, Councillors James Gartside and Jane Gartside, the Calling-in Members, Councillors Shefali Farooq Ahmed and Cecile Biant, Spotland and Falinge Ward Councillors and Ms. L. Reddish a teacher at Redwood School which was adjacent to the proposed crossing.

 

DECIDED – That the decision of the Rochdale Township Action and Resources Committee to approve an allocation of £50,000 for the conversion of the Sandy Lane Pelican Crossing to a new Puffin Crossing be upheld.

23.

GM Transport Strategy 2040 pdf icon PDF 3 MB

Simon Warburton (Transport for Greater Manchester) to present.

A copy of the Greater Manchester Transport Strategy 2040 “Our Vision” has been forwarded under separate cover to Committee Members, and is available on the Committee page of the Council’s website.  

Minutes:

The Committee received a detailed presented from Simon Warburton, Head of Policy and Strategy, Transport for Greater Manchester introducing the current Greater Manchester Combined Authority (GMCA) consultation on the 2040 Transport Strategy that the GMCA hoped to adopt in mid-2016.

 

In discussion, the Committee considered issues of bus service franchising and necessity for local input into service provision; the current and future position of ring and ride services; and the need for flexibility in a strategy that looked so far into the future.

 

DECIDED – That the presentation be noted and welcomed.

24.

Public Protection Enforcement Policy 2014/15 pdf icon PDF 172 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Director of Economy and Environment which advised Members that the Regulators’ Code (the ‘Code’) had come into effect on 6th April 2014.  As regulators, Officers within the Council’s Public Protection Service have a statutory duty to have regard to the Code that required Enforcement Policies to be updated to reflect the new requirements. The Committee were informed that the Cabinet, at its meeting on 29th June 2015, had approved the revised Enforcement Policy that was attached as an appendix to the submitted report.

 

In response to a question from a Member, the Director explained that to keep the current policies in place would leave the authority open to legal challenges. The Council had a statutory duty to have regard to the Code that required Enforcement Policies to be updated.

 

DECIDED – That the report be noted.

25.

Rochdale Development Agency Quarter 1 2015/16 Performance Monitoring Report pdf icon PDF 158 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Director of Economy and Environment which provided Members with performance information on the activities of the Rochdale Development Agency (RDA) which are undertaken on behalf of the Council, for the first quarter of 2015/16 (April – June).

 

The RDA’s Business Plan for 2015/16 had identified five strategic objectives: accelerating business growth, promoting economic and employment growth, developing the appropriate infrastructure required to sustain economic growth, transforming town centres in the Borough and investing in the Borough’s heritage assets. The Committee was asked to scrutinise the RDA’s performance in the first quarter 2015/16 in the context of these five objectives.

 

The RDA’s Committee report had been presented in a different format than before insofar as it was more concise and focussed on the key issues that had been identified as requiring the most attention. Members of the Committee commended the report’s format and suggested that all future performance reports to be submitted to this Committee by the Council and its partners adopt this reporting format.

 

In considering the report the Committee asked that future reports include more information relating to staffing, especially general information in terms of staff attendance/absences; include details on the red (RAG) rated items detailed in the report’s appendix; and details on the timeframe for the demolition of Telegraph House in Rochdale town centre.

 

DECIDED – That (1) the report be noted;

            (2) the submitted report format be approved and used as an exemplar of the performance report format the Committee would prefer to see used in the future by the Council’s partner agencies when submitting performance related reports to the Committee;

            (3) future reports to the Committee include more detailed information relating to the red (RAG) rated items listed in the appendix to the submitted report.

26.

Street Lighting Quarterly Update pdf icon PDF 168 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Director of Economy and Environment which sought to address concerns that had been raised by Members at previous meetings of the former Overview and Scrutiny Committee in relation to the performance and monitoring of the Street Lighting PFI project.

 

The Committee were reminded that the Street Lighting PFI was a joint project with Oldham Metropolitan Borough Council. Although both PFI’s were operating out of the same depot by the same Service Provider, they have separate contracts which are monitored separately.

 

The Street Lighting PFI was awarded to Community Lighting Partnership (Rochdale) Limited (CLP) with E.ON UK PLC acting as their Operating Sub-Contractor to deliver the service. The term of the PFI contract is for twenty five years 4th July 2011. CLP, as the Council’s Service Provider, are responsible for delivering the street lighting service on behalf of the Council in all respects which includes replacement of 80% of the existing lighting stock, maintenance of all the street lighting assets, carrying out consultation with stakeholders, and dealing with customer queries and complaints. The PFI is a self-monitoring Contract and CLP are obligated to declare any failure of performance.

 

The Committee scrutinised the report in detail and the Street Lighting PFI contract Manager (Jonathan Hartley) and representatives of CLP (Tony Cunningham) and E.ON (Chris Roe) were also in attendance to answer Members’ questions.

 

The Street Lighting PFI Contract Manager advised the Committee of a meeting that had been held over the summer in response to a Motion agreed at the Council meeting on 15th April 2015 instructing the Authority’s Chief Executive to meet with representatives of CLP and E.ON regarding the lack of satisfaction with the performance of the contract. An outcome of this meeting was that E.ON had replaced their managers who had responsibility for overseeing both Rochdale and Oldham’s PFI Projects in an attempt to rebuild relations between the parties and to improve the service. In this regard a Member requested if details could be presented to a future meeting of the Committee which outlined the amount of money that had been refunded to the Council to cover failings in the contract.

 

The Committee were advised of a new complaints procedure that was due to go live in the near future and the first results of this would be reported to the Committee in early 2016.

 

In terms of current operational performance, a Member of the Committee expressed concern as to the quality of work that was being undertaken, referring to the lack of adequate “clearing-up” undertaken after work had been carried out in the Milkstone and Deeplish Ward. A Member referred to instances of street lighting columns being erected in densely wooded areas and another Member referred to post boxes in Littleborough that had had to be temporarily removed to allow for the erection of street lighting columns but which had thus far not been replaced. A further Member of the Committee also sought clarification as to the replacement of bins  ...  view the full minutes text for item 26.

27.

Rochdale Safer Communities Partnership - Quarter 1 Performance report pdf icon PDF 199 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Interim Head of Customers and Corporate Services which provided Members with a summary of how the Rochdale Safer Communities Partnership (RSCP) had performed against its targets during the first quarter of 2015/2016 (April - June).

 

The Committee were advised that, in terms of the RSCP’s five main strategic priorities (increased confidence and satisfaction, reducing crime, reducing the harmful effects of drugs and alcohol, the prevention and tackling of anti-social behaviour and the prevention of offending by children and young people), some of the highlights and exceptions included a reported figure for satisfaction with the Police and the Council’s efforts to tackle crime and Anti-Social Behaviour had dropped slightly to 71%, though most Greater Manchester districts had seen a fall, and Rochdale was still the third best in Greater Manchester.in terms of crime reduction it was reported that all of the Greater Manchester areas had seen increases in the first quarter 2015/2016 in the total volume of victim based crimes, with the Rochdale Borough’s being towards the lower end of the recorded range. The principal contributory factor behind this was that violent crimes had been included within this category and had increased, as had burglary offences and criminal damage.

 

In considering the report a Member referred to the statistical surveys that were carried out at Ward levels and suggested that they were not an effective way of benchmarking as the surveys involved too few people to be truly meaningful. The Committee also requested that future reports to the Committee include data relating to violent crimes that had been reported and recorded. A Member also noted that there had been in the first quarter of 2015/16 a significant increase in the occurrence of hate crimes which, it was reported, was only partially due to tensions stirred up by the General Election Campaign in the study period, other contributory factors included tensions in the Middle East and activity by “far-right” organisations and groups. The Committee requested that a report detailing specific efforts to improve community cohesion in the Borough be submitted to a future meeting of this Committee. The Chair requested that the next time a quarterly report relating to the Borough’s Safer Communities Partnership was due to be considered by the Committee, on 10th December 2015, the report be jointly presented by Council Officers along with Chief Superintendent Chris Sykes of Greater Manchester Police and Councillor Daalat Ali the Council’s Cabinet Member with responsibility for the Neighbourhoods and Community Portfolio.

 

DECIDED – That (1) the report be noted;

            (2) the Committee requests that Statistical Surveys that are carried out at Ward level be no longer used in the compilation of these reports;

            (3) the Committee request that future reports include specific statistical details relating to recorded instances of violent crime;

            (4) the Committee requests that a report detailing specific efforts to improve community cohesion in the Borough be submitted to a future meeting of this Committee;

            (5) the Committee requests that the next Safer  ...  view the full minutes text for item 27.

28.

Rochdale Safer Communities Partnership, Safer Communities Plan 2015 - 2018 pdf icon PDF 148 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Interim Head of Customers and Corporate Services which presented the Safer Communities Partnership’s Safer Communities Plan 2015 – 2018. The purpose of the report was to raise awareness and to seek approval, from the Cabinet and then from the Council, on 21st October 2015, of the Partnership’s 2015-2018 Safer Communities Plan.

 

The Safer Communities Plan established the Partnership’s strategic priorities for the lifetime of the Plan including:  increasing confidence and satisfaction; reducing crime; reducing the harm caused by drugs and alcohol misuse; preventing and tackling anti-social behaviour; preventing offending by children and young people; reducing adult reoffending and developing Community Cohesion. In addition the Partnership was looking to will strive to make faster improvements in terms of domestic abuse, organised crime and “transforming justice”.

 

The Safer Communities Plan also aimed to reflect the key priorities of the Police and Crime Commissioner, as set out in his Policing and Crime Plan. The document also references ongoing changes and developments at a Greater Manchester level, where opportunities are increasingly being explored to tackle common issues collaboratively across the city region.

 

In considering the report a Member referred to the membership of the Borough’s Safer Communities Partnership noting that there was no representation thereon in respect of Middleton neither in terms of elected member or community representation.

 

Members of the Committee also noted that this was the last occasion at which Ms. Jeanette Staley, Community Safety Manager, would be attending a meeting of this Committee, prior to her taking up a new job at Salford City Council.

 

DECIDED – That (1) the Safer Communities Plan 2015 – 20178 be supported by this Committee and recommends that the Plan be formally approved by the Cabinet and Council;  

            (2) the Rochdale Safer Communities Partnership be recommended to examine ways of increasing its membership from elected Members and residents of the Heywood and Middleton Township areas;

            (3) the Committee expresses its appreciation of the work carried out by Ms. Jeanette Staley during her 16 years as an employee of Rochdale Borough Council.

29.

Directorate Plans 2015-16: Quarter 1 Performance Update pdf icon PDF 222 KB

a.    Economy and Environment Directorate

b.    Customers and Corporate Services (Community Services)

Additional documents:

Minutes:

The Committee scrutinised a report of the Director of Neighbourhoods that presented details of progress in the first quarter of 2105/2016 (April – June) towards targets contained in the Economy and Environment Directorate Plan 2015/16 and the Communities section of the Customers and Corporate Services Directorate Plan 2015/2016.

 

Members of the Committee noted that the format of these reports had changed since similar quarterly performance reports, relating to Directorate Plan updates were submitted to the former Overview and Scrutiny Committee. In this regard the Committee requested that consideration of this report be deferred to the next meeting of the Committee pending the resubmission of the report in a revised and more detailed format.

 

DECIDED – That consideration of this report be deferred to the Committee’s next scheduled meeting, to be held on 29th October 2015.

30.

Playing Pitch and Formal Sports Strategy pdf icon PDF 159 KB

Minutes:

The Committee scrutinised a report of the Director of Economy and Environment that had previously been considered by the Cabinet at its meeting held 3rd August 2015, which had sought and obtained approval for the development of a Playing Pitch and Formal Sports Strategy for the Borough.

 

The report had been presented to support the position of Sport England that all local authorities should have an up to date Playing Pitch Strategy to ensure that there was a good supply of high quality playing pitches and playing fields to meet the sporting needs of local communities. 

 

In considering the report a Member requested that athletics be included in Phase One of the Strategy.

 

DECIDED – That (1) the Committees supports the decision of the Cabinet, made at its meeting held 3rd August 2015, to approve the development of a Playing Pitch and Formal Sports Strategy for the Borough;

(2) the Committee recommends that athletics be included in Phase One of the Playing Pitch and Formal Sports Strategy for the Borough.