Agenda and minutes

Venue: Training and Conference Suite, First Floor, Number One Riverside, Smith Street, Rochdale, OL16 1XU

Contact: Peter Thompson  4715

Items
No. Item

1.

Declarations of Interest pdf icon PDF 52 KB

Members must indicate at this stage any items on the agenda in which they must declare an interest.  Members must verbally give notice of their interest at the meeting and complete the form attached with this agenda. 

 

Members are also advised to take advice with regard to any matter where there is potential bias or predetermination in any business to be considered at the meeting and whether they should take part in decision making at the meeting.

 

Members are reminded that, in accordance with the Localism Act 2011 and the Council's adopted Code of Conduct, they must declare the nature of any discloseable pecuniary interest; personal interest and/or prejudicial interest required of them and, in the case of any discloseable pecuniary interest or prejudicial interest, withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct.

Additional documents:

Minutes:

Further to the Council’s Code of Conduct, Councillor Zaheer declared  a personal and prejudicial interest in respect of agenda item 4 (Rochdale Safer Communities Partnership Monitoring Report) insofar as she was the Assistant to the Cabinet Member with responsibility for the Culture, Health and Wellbeing Portfolio. Councillor Zaheer left the room during the consideration of this item of business.

2.

Minutes pdf icon PDF 87 KB

To consider the Minutes of the meeting of the Committee held 16th March 2016.

Minutes:

DECIDED – That the Minutes of the meeting of the Communities, Regeneration and Environment Overview and Scrutiny Committee held 16th March 2016 be approved as a correct record.

3.

Communities, Regeneration and Environment Overview and Scrutiny Committee Work Programme 2016/2017 pdf icon PDF 134 KB

Additional documents:

Minutes:

The Committee considered a report of the Assistant Director (Legal, Governance and Workforce) which presented the first draft of the Communities, Regeneration and Environment Overview and Scrutiny Committee Work Programme 2016/2017 as a basis for development. Members were advised that amendments to the Work Programme would be made on an ongoing basis throughout the year to reflect current and forthcoming challenges to be faced by the Authority in general and this Committee in particular. The Committee was also advised that there was a responsibility to report the Work Programme to the Council for information purposes and it was intended to do this on 26th July 2016.

 

In considering the Work Programme Members were circulated with a revised actions list which detailed the status of matters arising from previous meetings of the Committee.

 

DECIDED – That (1) the Communities, Regeneration and Environment Overview and Scrutiny Committee Work Programme 2016/17 be noted;

            (2) the Committee’s Work Programme be further developed and submitted to the next meeting of this Committee, prior to submission to the Council meeting on 26th July 2016;

            (3) the revised actions list, circulated at the meeting, be noted.

4.

Rochdale Safer Communities Partnership: Quarter 4 - 2015/16 - Performance Monitoring Report pdf icon PDF 200 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Director of Neighbourhoods which provided Members with a summary of how the Rochdale Safer Communities Partnership (RSCP) had performed against its targets during the fourth quarter of 2015/2016 (January - March 2016).

 

The Committee were advised that the RSCP is a statutory partnership in the Borough of Rochdale with responsibility for ensuring that the Borough is a safer place. The Partnership’s Plan highlighted seven strategic priorities as follows: to increase confidence and satisfaction; to reduce crime; to reduce the harm caused by drugs and alcohol; to prevent and tackle anti–social behaviour; to prevent offending (and re-offending) by children and young people; to prevent adult re-offending; to develop community cohesion. It was against these priorities that the Committee scrutinised the performance of the Partnership.

 

The Committee requested that future reports be presented in a different format so that information is furnished in more concise manner focussing on the key issues that had been identified as requiring the most attention, including ‘dash boards’ and RAG charts. Members of the Committee noted the template that had been adopted by the RDA for their performance reports (see agenda item 7) as a model format for the RSCP to follow.

 

Members noted that since the submission of the last quarterly reports the usage of various substances that had formally been described as ‘legal highs’ had been criminalised and Members requested that future performance reports include details of the effects of these substances since their criminalisation.

 

The Committee requested that future RSCP quarterly performance reports be co-presented by senior officers representing Greater Manchester Police, wherever possible.

 

DECIDED – That (1) the report be noted;

(2) the RSCP’s reporting format be amended for the submission of future performance reports so that information is presented in a more concise manner, focussing on key issues that had been identified as requiring the most attention, including the presentation of ‘dash boards’ and Red Amber Green (RAG) charts;

(3) future RSCP performance reports include details of the effects of  substances that were formally defined as ‘legal highs’, since their criminalisation;

(4) wherever possible future RSCP performance reports be co-presented by senior officers representing Greater Manchester Police.

5.

Directorate Plans 2015-16 Q4 Performance Report pdf icon PDF 232 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Director of Economy and the Director of Neighbourhoods which presented: the positions of their respective Directorates at the end of Quarter Four (31st March 2016), of the activities contained in the Economy Directorate Plan 2015/16 and the Neighbourhoods Directorate Plan 2015/16 (Community Services), and to present their Directorate Plans 2016/17 to Members of the Committee.

 

In terms of the Economy Directorate 71.43% (15 out of 21) of the actions included in the Directorate Plan 2015/16 achieved the required target with a further 28.57% (6 actions) not meeting the required target due to circumstances that were out of the Directorate’s control. Key issues and activities of the Directorate that were reported to Members included the Boxing Day flooding incidents, the continuing development of the Kingsway Business Park, the redevelopment of Rochdale Riverside (Town Centre East) and continuing economic growth throughout the Borough. The Committee requested that a report detailing a timescale for the completion of the Rochdale Riverside Programme be presented to the Committee’s scheduled meeting on 7th September 2016.

 

In terms of the Neighbourhoods Directorate 60% (21 out of 35) of the actions included in the Directorate Plan 2015/16 achieved the target required, with a further 17.14%% (6 actions) not meeting target due to circumstances out of the Directorate’s control and 22.86% (8 actions) not being fully completed by the target date. Key issues and activities of the Directorate that were reported to Members included the successful completion of the Highways Capital Programme, improvements to the performance of the street lighting contract, improved recycling rates across the Borough and the development of the Clock Tower Café at Rochdale Town Hall.

 

DECIDED – That (1) the report be noted;

            (2) the Director of Economy be requested to submit a report detailing a timescale for the completion of the Rochdale Riverside Programme to the Committee’s scheduled meeting on 7th September 2016.

6.

Discretionary Crisis Fund Year End Report 2015/16 pdf icon PDF 2 MB

Minutes:

The Director of Neighbourhoods submitted a report which informed Members of the Discretionary Crisis Fund’s performance over the second six month period of 2015/16 (October – March).

 

The Discretionary Crisis Fund (DCF) was initially implemented in April 2013 as a result of funding and responsibility to provide a local welfare assistance scheme which was transferred from the Department of Work and Pensions scheme to the Council.

 

The DCF offered support to vulnerable residents who are resettling in the Borough from temporary/institutional care that may need help in acquiring essential household items. The scheme is also a final ‘safety net’ to provide immediate and targeted relief for members of the local community who are in the greatest need and who do not have the means to resolve their own emergency situation.

 

Members noted that this report included details on the bond boards and information as to the progress of how the Trussell Trust foodbank was being run, including the number of meals that were being issued to customers, further to Minute 47 of the meeting of the Committee held 10th December 2015.

 

DECIDED – That the report be noted.

7.

Rochdale Development Agency Quarter 4 2015/16 Performance Monitoring Report pdf icon PDF 153 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Director of Economy which provided Members with performance information on the activities of the Rochdale Development Agency (RDA) which are undertaken on behalf of the Council, for the fourth quarter of 2015/16 (January - March).

 

The Director informed Members that there had been significant progress recently in terms of developing Kingsway Business Park. A Member sought clarification on proposals to develop a hotel at the Kingsway Business Park which was not progressing at the present time. The Director was asked to clarify the governance arrangements of the RDA and in doing so he confirmed that both the Leader of the Council and the Council’s Chief Executive were members of the RDA Board.

 

 DECIDED – That the report be noted.

8.

Boxing Day Floods pdf icon PDF 489 KB

Director of Neighbourhoods to report

Minutes:

Further to Minute 97 of the meeting of the Corporate Overview and Scrutiny Committee held 30th March 2016, the Assistant Director (Information, Customers and Communities) delivered a presentation which addressed the relevant corporate issues raised by the major flooding incident that affected the Borough on Boxing Day 2015, including remedial actions in case such an incident was to happen in the future.

 

The Committee were advised that in the event of a major flooding ‘disaster’ at Number One Riverside the Council’s ICT service had in place resilient ICT systems with two data centres which were physically separated . The Council had the capacity to restore some key services such as telephones, e-mails and websites within the first hour of a flood and a limited number of critical applications within the following few hours. The Council had the capability to restore the vast majority of applications within three days of an incident.

 

DECIDED – That the presentation be noted.

9.

Guidelines and Standards for Residential Development Supplementary Planning Document pdf icon PDF 172 KB

Additional documents:

Minutes:

The Committee scrutinised a report of the Director of Economy which had previously sought approval of the Guidelines and Standards for Residential Development Supplementary Planning Document (SPD). The report had previously been considered by the Cabinet on 6th June 2016, where the report’s recommendations were approved.

 

Members were advised that SPDs are used to provide further explanatory detail to, and expand upon, policies and proposals contained in the Local Plan.  They were a significant material consideration in the determination of planning applications.  SPDs can be thematic or site specific and must be consistent with relevant national and local planning policies.

 

DECIDED – That the report be noted.

10.

GMCA/AGMA Scrutiny Pool pdf icon PDF 202 KB

To note the Minutes of the meetings of the GMCA/AGMA Scrutiny Pool held 11th March and 8th April 2016.

Additional documents:

Minutes:

DECIDED – That the Minutes of the meetings of the GMCA/AGMA Scrutiny Pool held 11th March and 8th April 2016, be noted.