Agenda and minutes

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No. Item



To receive any apologies for absence.


Apologies for absence were received from Councillors Heakin, Councillor Malcolm, A Taylor, A Underdown, V Bradshaw and D Wilcock.


Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   


There were no declarations of interest.


Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.


There were no urgent items of business.


Items for Exclusion of Public and Press

To determine any items on the agenda, if any, where the public are to be excluded from the meeting.


There were no private items of business.


Minutes pdf icon PDF 105 KB

To consider the Minutes of the meeting of the Audit and Governance Committee held on 26th July 2017.


DECISION:  The minutes of the Audit and Governance Committee held on 26th July 2017 be approved as a correct record and signed by the Chair.


Internal Audit Quarter 1 Report 2017/18 pdf icon PDF 186 KB

The Committee will be requested to consider the Internal Audit Quarter 1 2017/18 report.


The Head of Internal Audit reported to the Committee summarising the work of the Internal Audit Team during the first quarter period of 2017/18.


The Committee was advised that Internal Audit had provided either substantial or adequate assurance over the effectiveness of risk management in all the audits completed during the period. In addition, Internal Audit had followed up on the Data Protection – Subject Access Requests audit which had been given a limited assurance rating in December 2016 and confirmed that all the agreed actions had now been completed.


The Committee was further advised that the Counter Fraud Team had achieved £116,005 in savings during the period together with 9 sanctions including 1 prosecution and 8 fines for fraud.


In considering the report Members requested clarification regarding the Data Protection and Counter Fraud Team audits outlined in the report.


DECISION – That the report be noted.


Internal Audit Charter pdf icon PDF 99 KB

The Committee will be asked to consider and approve the Internal Audit Charter.

Additional documents:


The Committee considered a report of the Head of Internal Audit which sought approval of the updated Internal Audit Charter. The Public Sector Internal Audit Standards (PSIAS) require an Internal Audit Charter to be approved in order to define Internal Audit’s purpose, authority and responsibility. The Charter was required to establish Internal Audit’s position within the Council, its reporting lines, authorisation for access to records, personnel and physical property relevant to the performance of audit work, and defines the scope of Internal Audit activities.


The current Internal Audit Charter had been approved on 26 September 2016 and since then there have been minor revisions to the PSIAS together with changes in the governance and management structures within RBC, all of which had prompted the need to update the Internal Audit Charter to ensure it remained fit for purpose and supported the current operation and remit of RBC Internal Audit.


DECISION – that the updated Audit Charter as detailed in Appendix 1 to the submitted report be approved.



Risk Management Progress Report - Quarter 1 2017/18 pdf icon PDF 109 KB

The Committee will be requested to consider the Risk Management Quarter 1 2017/18 report.


Additional documents:


The Committee considered the report of the Acting Director of Resources which provided a summary of the Risk Management work during Quarter 1 of the 2017/18 year.


The report advised the Committee with regard to the work undertaken to update and improve the risk registers across all Council Services and to develop registers for integrated care under the Rochdale Locality Plan. The report also provided a summary of the feedback provided by Zurich Insurance following the Schools Risk Ranking exercise that they had carried out during May 2017. This review had confirmed that Zurich considered the risk management quality and arrangements in the schools visited were of a good standard, but that there were a few areas of improvement and development that would help to enhance existing procedures.


In considering the report Members requested clarification regarding the progress of the development of the control which remained under development for the community and cohesion strategy and requested that the details be circulated to Members once the control was in place.


DECISION – that (1) the report be noted;

            (2) the Risk Manager be requested to circulate the details of control reference CRR7001 Community and Cohesion Strategy communicated and embedded  to Members of the Committee when it has been put in place.