Agenda and minutes

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Contact: Alison James  01706 924711

Items
No. Item

23.

Amendment to order of business

Minutes:

The Chair advised of a change to the order of business on the published agenda with item 13 – Legal update to be considered prior to item 12 – Code of Conduct update.

24.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

Councillor Malcolm declared a personal and prejudicial interest in agenda item 12 – Code of Conduct update and left the room during consideration of this item.

 

Councillor Joinson declared a personal and prejudicial interest in agenda item 13 – Legal update and left the room during consideration of this item.

25.

Minutes pdf icon PDF 61 KB

To consider the minutes of Audit and Governance Committee the meeting held on Monday 18 September 2017.

Minutes:

Decision: That the minutes of the Audit & Governance Committee held on 18th September 2017 be approved as a correct record.  

26.

Internal Audit Quarter 2 Report 2017/18 pdf icon PDF 178 KB

To receive an update from Internal Audit for Quarter 2, 2017/18.

Minutes:

The Head of Internal Audit reported to the Committee summarising the work of the Internal Audit Team during the second quarter period of 2017/18. 

 

Further to the previous meeting of the Committee held on 18th September 2017 the Director of Neighbourhoods addressed the Committee in relation to the delayed implementation of recommendations identified in relation to affordable housing.

 

Decision:

(1)  That the report be noted;

(2)  The Director of Neighbourhoods report to a meeting of the Committee before the end of this Municipal Year detailing how each of the outstanding actions had been implemented in relation to affordable housing.

 

Reason for decision:

So that the Committee can be satisfied that appropriate checks and balances are in place to ensure that the affordable house project is compliant with financial and contractual codes of conduct, and the recommendations of Internal Audit are being implemented as requested.

27.

Grant Thornton Annual Audit Letter for Rochdale Borough Council pdf icon PDF 488 KB

To consider the Annual Audit Letter from the Council’s external auditor to the year ending 31st March 2017.

Minutes:

The Committee considered the Annual Audit Letter from Grant Thornton summarising the key findings arising from work undertaken at the Council to the year ending March 2017.

 

The Letter was intended to provide a commentary on the results of the external auditors work, and to highlight issues that they wished to draw to the attention of the public. The letter was prepared in accordance with the National Audit Office Code of Audit Practice and Auditor Guidance Note (AGN) 07 – 'Auditor Reporting'.

 

The Committee noted the comments contained in the letter regarding the commitment shown by all the officers involved in supporting the improvements in the efficiency of the accounts and audit process.

 

Decision:

That the Annual Audit Letter for the Council be noted.

 

Reason for decision:

The function of reviewing the external auditor’s annual letter is undertaken by the Audit & Governance Committee.

28.

Grant Thornton - Grants Letter 2016/17 pdf icon PDF 211 KB

To consider the Certification work for Rochdale Borough Council Housing Benefit subsidy claim for the year ended 31st March 2017.

Minutes:

The Committee considered the 2016/17 Grants Letter submitted by Grant Thornton which certified the Housing Benefit subsidy claim submitted by the Council for the year ending March 2017.

 

Decision:

That the submitted Housing Benefits certification letter be noted.

 

Reason for decision:

The function of reviewing the external auditor’s Housing Benefits certification letter is undertaken by the Audit & Governance Committee.

29.

Peer Review of Internal Audit pdf icon PDF 104 KB

To receive information on the peer review of Internal Audit undertaken by North West Authorities.

Additional documents:

Minutes:

The Head of Internal Audit introduced a report which presented the findings of a review of the Council’s Internal Audit function undertaken by representatives from the North West Chief Audit Executive Group. The review confirmed that the Council’s Internal Audit conforms to the requirements of the Public Sector Internal Audit Standards (PSIAS).

 

A Member of the Committee requested if a peer review of the Council’s Risk Management and Insurance functions could be undertaken.

 

Decision:

(1) That the peer review be noted;

(2) The Head of Internal Audit explore options through the North West Chief Audit Executive Group for a peer review of the Council’s Risk Management and Insurance functions to be undertaken on a 3 yearly cycle.

 

Reason for decision:

A requirement of the Quality Assurance and Improvement Programme as set out within the PSIAS is for an external assessment of internal Audit to be undertaken every five years. 

30.

Risk Management Progress Report - Q2 2017/18 pdf icon PDF 134 KB

To receive information on Risk Management for Quarter 2 2017/18.

Additional documents:

Minutes:

The Committee considered the report of the Director of Resources providing a summary of the Risk Management and Insurance Teams work during the second Quarter of 2017/18. 

 

Decision:

That the report be noted.

 

Reason for decision:

It is a function of the Audit & Governance Committee to review to work of the Risk Management and Insurance Teams.

31.

Legal update

Minutes:

The Chair invited Councillor Joinson to address the Committee in relation to the item prior to the exclusion of the press and public and his leaving the room having declared a personal and prejudicial interest.

32.

Exclusion of Press and Public

To consider that the press and public be excluded from the remaining part of the meeting pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that discussions may involve the likely disclosure of exempt information as defined in the provisions of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

Minutes:

Decision:

That the Press and Public be excluded from the meeting during consideration of the following items of business, in accordance with the provisions of Section 100A (4) of the Local Government Act 1972, as amended.


Reason for Decision:

Should the press and public remain during debate on these items there may be a disclosure of information that is deemed to be exempt under Parts 1 and 4 of Schedule 12A of the Local Government Act 1972.

33.

Legal update

To receive information relating to work undertaken by Legal Services.

Minutes:

The Assistant Director (Legal, Governance, Workforce) introduced a report setting out the approach within Rochdale Council to child protection.  Members of the Committee had requested a report at the meeting held on 18th September 2017.

 

Decision:

That the report be noted.

 

Reason for decision:

To gain an understanding of steps taken to manage potential risks within the multi-agency approach.

34.

Code of conduct update

To receive information on work undertaken in relation to Members Code of Conduct issues.

Minutes:

The Assistant Director (Legal, Governance, Workforce) introduced a report updating the Committee on complaints made pursuant to the Members Code of Conduct.

 

Decision:

That the report be noted.

 

Reason for decision:

It is a function of the Audit & Governance Committee to review matters relating to the Code of Conduct.

 

Note:

Councillor Butterworth was appointed to Chair this item.