Agenda and minutes

Venue: Training and Conference Suite, First Floor, Number One Riverside, Smith Street, Rochdale, OL16 1XU. View directions

Contact: John Addison  Senior Governance & Committee Services Officer

Items
No. Item

27.

Apologies

To receive any apologies for absence.

28.

Minutes pdf icon PDF 60 KB

Members are requested to approve the Minutes of the Meeting held on

the 25th September 2019.

Minutes:

RESOLVED

 

That the Minutes held on the 25th September 2019 be approved as a correct record.

29.

Declarations of Interest

Members are required to declare any disclosable pecuniary, personal or personal and prejudicial interests they may have and the nature of those interests relating to items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.   

Minutes:

No declarations of interest were made.

30.

Urgent Items of Business

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Minutes:

There were no items of Urgent Business.

31.

Items for Exclusion of Public and Press

To determine any items on the agenda, if any, where the public are to be excluded from the meeting.

Minutes:

There were no items under this item.

32.

Social Value presentation from Lorraine Cox from STAR

STAR will provide the Committee with a presentation on Social Value.

Minutes:

The Committee receive a presentation from the Director for STAR on the impact the service was having in procuring good and services for the GM Authorities that had joined.

 

It was noted that in 3years the local spend of Council’s through STAR had gone from 12% to 43% and this was expected to grow as more local business accessed help to equip themselves to bid for business through the STAR portal.

 

It was noted that the social value of using STAR equated to £10.5 million for Rochdale or 21pence of every pound spent by the Council.

 

Members acknowledged the increase of 12-43% of Council’s commissioned spend as excellent news.

 

RESOLVED

 

That the presentation be noted.

33.

2019-20 External Audit Progress Report pdf icon PDF 676 KB

External Audit will provide Members with their Audit progress report 2019-2020.

Minutes:

The Committee received a progress report from the Council’s external auditors, noting that the focus of their work had been around planning and preparation for the upcoming audit process.

 

It was noted that the Audit Plan for the forthcoming year would be presented to the next meeting of the Audit and Governanace Committee.

 

RESOLVED:

 

That the report be noted.

34.

2018-19 Annual Audit Letter pdf icon PDF 568 KB

For the Committee to receive External Audit’s Annual Audit Letter 2018-2019.

Minutes:

The Council's External Auditors provided a summary to Members of the Committee of the Annual Audit Letter, which summarised the key findings arising from the work carried out at the Council for the year ended 31st March 2019.

 

An unqualified opinion had been given on the Council’s financial statements on 31st July 2019. In terms of Value for Money, Grant Thornton were satisfied that the Council had proper arrangements in place to ensure economy, efficiency and effectiveness in its use of resources during the year ended 31st March 2019.

 

RESOLVED

 

That the Annual Audit Letter for the year ended 31st March 2019 be noted.

35.

Internal Audit Quarter 2 Report 2019/20 pdf icon PDF 203 KB

The Committee will receive a quarter 2 report for 2019-2020 from Internal Audit.

Minutes:

The Head of Internal Audit submitted the second quarter performance report detailing progress of the internal audit team in relation to planned audit activity. Members noted that Internal Audit was able to provide either substantial or adequate assurance over the effectiveness of risk management in all the audits completed during the period. Furthermore, Internal Audit had completed 45% of the agreed Audit Plan which achieved the agreed target set.

 

It was noted that on page 42, the Audit into Housing Benefit stated that the work had been undertaken by Mazars, this was incorrect and that work had in fact been undertaken by the Council’s Internal Audit Team.

 

RESOLVED:

 

That the report be noted.

36.

Risk Management Progress Report - Q2 2019/20 pdf icon PDF 135 KB

The Council’s Risk Manager will provide Members with a Risk Management Progress Report 2019-2020.

Additional documents:

Minutes:

The committee considered the quarter 2 summary on risk management and insurance activity during 2019/20. The Risk Manager provided a comprehensive report outlining major risk and insurance focussed initiatives and associated progress.

 

The report provided Members with an update on positive risk management developments in the Environmental Management service and the latest plans to manage priority risks under Integrated Health transformation projects.

 

It was noted that the Insurance Team achieved a claims cost mitigation figure of £531,964.13 for the quarter. A significant cost saving had been achieved in the procurement of a new insurance broker contract, and a fundamental dishonesty court judgement in the Council’s favour demonstrated the success of the team’s investigations of and subsequent challenge to claims made.

 

RESOLVED:

 

That the report be noted.